HomeMy WebLinkAboutCity Council-Agenda Packets-6/17/2014 City of Colleyville Page 1
City of Colleyville
City Council
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, June 17, 2014 City Council Chambers
PRE COUNCIL MEETING
EXECUTIVE SESSION
5:30 P.M.
EXECUTIVE CONFERENCE ROOM
THIRD FLOOR
CALL TO ORDER
PC-1 Update and discussion of the Glade Road Project
PC-2 Discussion of the June 17, 2014, City Council regular agenda items
1. EXECUTIVE SESSION - In accordance with Texas Government
Code, Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding pending
litigation - Keith Pardew v. City of Colleyville
Section 551.071 - Legal - Consultation with attorney regarding pending
litigation - Gregory Ahren v. City of Colleyville
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease,
or value of real property for City facilities
Section 551.076 - Deliberate security personnel, devices, and audits
Section 551.087 – Economic Development - Discuss or deliberate
regarding commercial or financial information that the City has received
from business prospects that the City seeks to have locate, stay, or
expand in the City and with which the City is conducting economic
development negotiations; deliberate the offer of a financial or other
incentive to a business prospect
City Council Agenda June 17, 2014
City of Colleyville Page 2
RESUME REGULAR MEETING
7:30 P.M.
CITY COUNCIL CHAMBERS
INVOCATION: Pastor Jeff Strickland, Colleyville Assembly of God
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S)
NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE
SESSION - Resolution R-14-3755
3. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
In recognition of Colleyville's featured business - Nutrishop
Colleyville, Owners Martha and Andrew Serrano, Marketing Director,
Chandler Forrest, 5615 Colleyville Boulevard, Suite 440 - Mayor
David Kelly and Economic Development Director Marty Wieder
Recognition of employees' years of service
Recognition of employee achievements
4. CONSENT: READING AND PUBLIC HEARING - Resolution R-14-3756
4a Approval of the minutes of the City Council worksession of May 28,
2014
4b Approval of the minutes of the regular City Council meeting of June
3, 2014
4c Approval of an update to the City's Strategic Plan
5. ELECTION OF MAYOR PRO TEM
Election of Mayor Pro Tem
6. ORDINANCE(S):
FIRST READING AND PUBLIC HEARING
6a Ordinance O-14-1918
Approval of the Fiscal Year 2015 (FY 2015) Colleyville Crime Control
and Prevention District budget
City Council Agenda June 17, 2014
City of Colleyville Page 3
6b Ordinance O-14-1919
Approval to amend Part II, Chapter 2 - Administration, Article II-
Finance, Division 1, Sec. 2-26 (j) of the Colleyville, Texas, Code of
Ordinances, which sets fees and charges for City Services,
specifically Colleyville Center rental rates
7. RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-14-3757
A resolution appointing a member to the Colleyville Economic
Development Corporation (CEDC) Board of Directors
7b Resolution R-14-3758
A resolution appointing a member to the Tax Increment Finance
(TIF) District Board to fill an unexpired term
7c Resolution R-14-3759
A resolution appointing a member to the Audit Committee
7d Resolution R-14-3760
Appointing the Mayor and two Colleyville City Councilmembers to the
Municipal Judge Review and Selection Committee
8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
9. REPORTS
Colleyville Events Steering Committee Meeting Minutes-March 26, 2014
May 2014 Monthly Financial Report
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JUNE 17,
2014 - Resolution R-14-3761
11. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, June
13, 2014 by 5:00 p.m.
Amy Shelley, TRMC
City Council Agenda June 17, 2014
City of Colleyville Page 4
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1133, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-1 Agenda Date 06/17/2014
Type Pre Council
Department Public Works
Title
Update and discussion of the Glade Road Project
Explanation
Chad Gartner with TranSystems, the design engineer for the Glade Road Project, will
present a project update and responses to the questions and comments of City Council
at the April 16, 2014 worksession.
As a point of reference for the City Council, the Glade Road Project presentation from
the April 16, 2014 worksession is attached to this briefing.
Project History and Timeline
Glade Road is a major east/west corridor for Colleyville. This road was first identified
as a thoroughfare in the first comprehensive plan that was prepared for the City of
Colleyville, which at the time was the Town of Colleyville. The initial comprehensive
plan was prepared in 1970 and an exhibit from that plan is attached for reference. The
trail along the north side of Glade Road was identified as a priority in the 1999
Pathways Plan.
· October 5, 2011 Pre Council presentation on the Glade Road and
Bluebonnet Road intersection. At this meeting, the
City Council directed staff to proceed with engaging
a design engineer to study the entire Glade Road
corridor.
· July 2, 2012 City engaged the services of TranSystems for a
preliminary corridor study
· November 20, 2012 Pre Council presentation of the preliminary corridor
study
· February 19, 2013 City engaged the services of TranSystems for a
preliminary design
· May 23, 2013 Glade Road Public Meeting
· November 18, 2013 Glade Road Public Meeting
City Council Agenda Briefing
City of Colleyville Page 2
· March 3, 2014 City Council Worksession to discuss consultant's
preliminary design
· April 16, 2014 City Council Worksession to discuss consultant's
preliminary design
Please note that all graphics included in presentation are artistic renderings based
upon the preliminary concepts that have been discussed. The ultimate project impact
will be determined by the final engineering design.
Attachments
1.June 17, 2014 TranSystems presentation
2.Original 1970 Thoroughfare Plan
3.April 16, 2014 TranSystems presentation
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Original 1970 Thoroughfare Plan
Bransford Roundabout
Bedford Intersection/Roundabout
Section 3 Revisions (Left turn lanes)
Roadway Section/Curb Type Discussion
Project Phasing
Summary of Recommendation
Workshop Agenda
Purpose:
Provide a vision and plan for future improvements to Glade Road.
½ mile east of Precinct Line Road
Heritage Avenue
SECTION 1 SECTION 2 SECTION 3 SECTION 4
River Bend Dr to
Bransford Rd
Bransford Rd to
Thompson Terr
Thompson Terr to
Jackson/Pool Rd
Jackson/Pool Rd to
Heritage Ave
N
1A 1B 2 3A 3B 3C 4A 4B
Glade Road
Project Study Approach
Section 1
Bransford Roundabout
Section 1
Revised southbound right turn
Section 1
Bransford Roundabout
Section 1
Concerns southbound school traffic backing up into roundabout
Section 3
Bedford Road – Thompson Terrace
Section 3
Old Glade Road
Two -Way
Right-in / Right-out
Oak Timber Court
Two -Way
Right-in / Right-out
Impacts
Four commercial properties
Cost
Construction = $1.5 million
Right-of-way = $1.0 million
Total = $2.5 million
Single roundabout aligning Bedford and Thompson Terrace
Section 3 Section 3
Old Glade Road
Cul-de-sac
Access from SH 26 only
Oak Timber Court
Two -Way
Right-in / Right-out
Impacts
Three commercial properties
Cost
Construction = $1.5 million
Right-of-way = $1.0 million
Total = $2.5 million
Bedford Road – Thompson Terrace
Single roundabout aligning Bedford and Thompson Terrace
Section 3 Section 3
Old Glade Road
One-Way Eastbound
Access from SH 26 only
Could be a Cul-de-sac
Oak Timber Court
Two -Way
Full Access
Impacts
Two commercial Properties
Cost
Construction = $1.6 million
Right-of-way = $150,000
Total = $1.75 million
Bedford Road – Thompson Terrace
Two roundabouts connecting Bedford and Thompson Terrace
“Dog Bone”
Options
Re -align Bedford Road. Stop sign controlled.
Single roundabout at existing intersection.
Single roundabout aligning Bedford and Thompson Terrace
Two roundabouts “Dog Bone” connecting Bedford and Thompson Terrace
Economic Development Perspective/Potential – Marty Wieder
Construction Cost - Vary from $120,000 to $1.6 million
Right-of-way Cost - Vary from $50,000 to $1.0 million
Section 3
Bedford Road – Thompson Terrace
Section 3
Section 3
Revisions
Section 3
Bluebonnet Driveway
Section 3 Section 3
Left turn lanes at Behrens Road and Chelsea Drive
Revisions
Section 3 Section 3
Left Turn lanes at Jim Mitchell, Summerbrook and Senior Center
Revisions
Ribbon Curb with Swale
Corridor Features Glade Road
Rural feel
Requires the most right-of-way
Impacts the most trees
No physical barrier separating vehicular and pedestrian traffic
Requires 8’-10’ between curb and sidewalk
Requires the most ongoing maintenance
Allows vehicles to pull over for emergency vehicles
Ribbon Curb
Corridor Features Glade Road
Sloped Curb
Semi-rural feel
Requires less right-of-way
Less impacts to trees
Provides some delineation between vehicular and pedestrian
traffic
Recommend 4’ buffer between sidewalk and curb
Allows vehicles to pull over for emergency vehicles
4” Sloped Curb
Corridor Features Glade Road
Barrier Curb
Urban feel
Matches other sections of Glade Road
Requires the least right-of-way
Impacts the least trees
Provides a barrier between vehicular and pedestrian traffic
Sidewalk can be adjacent to the curb when needed
To avoid conflicts with trees or minimize right-of-way
Restricts vehicles from pulling over for emergency vehicles
6” Barrier Curb
Corridor Features Glade Road
Ribbon Curb Sloped Curb Barrier Curb
Right-of-way width 65’ minimum 53’ minimum 46’ minimum
Right-of-way cost $ 2,380,000.00 $ 1,975,000.00 $ 1,795,000.00
Trees Removed 271 168 106
Drainage Grate Inlets Curb Inlets Curb Inlets
Maintenance High Low Low
Look and Feel Rural Semi-Rural Urban
Sidewalk Separation 10 feet minimum 4 feet minimum Adjacent
Roadway Drainage
Project Phasing
Constraints
Section 4
What Controls Project Phasing?
Right-of-way Acquisition (Number of Parcels, Difficult Acquisitions)
Utility Coordination and Relocations (Franchise and City Utilities)
Final Design and Bidding
Bid Packages
Bransford Elementary School
SH 26 Construction
Construction Time
City Capacity to Manage Construction
Budgeted Project Funding – Glade Road
City Council Preference
Glade Road
Project Phasing
Schedule
Section 4
Traffic Operations and Safety
1. Section 3A - Bluebonnet and Riverwalk
2. Bransford Intersection
3. Section 4
4. Sections 3B and 3C
5. Section 1
6. Section 2
Glade Road
Factoring in Constraints
1.Section 3A - Bluebonnet and Riverwalk
2.Bransford Intersection
3.Section 2
4.Section 4
5.Sections 3B and 3C
6.Section 1
Design
2014
Section 3A
R/W &
Utilities
2015
Section
3B&3C R/W
&
Utilities
Section 4
R/W &
Utilities
Section 3A
Construction
(8-10 mos.)
2016
Section 4
Construction
(12-14 mos.)
2017
Section 3B
Construction
(8-10 mos.)
2018 2019
Section 1
R/W &
Utilities
Section 3C
Construction
(8-10 mos.)
2020 2021
Section 1B
Construction
(6-8 mos.)
2022 2023
Section 1A
Construction
(6-8 mos.)
Project Phasing
Schedule
Section 4
Glade Road
Section 2
Construction
(3 mos.)
Section 2
R/W &
Utilities
Bransford Roundabout
Construction
(3-5 mos.)
Bransford
R/W &
Utilities
2024
Recommendation
Glade Road Glade Road
Section 1 - Two Lanes with Left Turn Lanes where Warranted
Bransford Intersection – Roundabout (with considerations for school traffic)
Section 2 - Pavement Markings and Sidewalk and/or Trail
Section 3A - Bedford to Bluebonnet - Two Lanes with Continuous Left
Bedford Intersection – (Re -Align, Roundabout, Connect with Thompson Terrace?)
Riverwalk Intersection – Roundabout
Bluebonnet Intersection – Stop Sign on Bluebonnet Approach
Section 3B & 3C - Bluebonnet to Pool/Jackson - Two Lanes with Left Turn Lanes
where Warranted
Glade Road Glade Road
Section 4 - Two Lanes with Medians and Left Turn Lanes
Add additional westbound lane from Heritage Avenue to Roberts Road
Martin Parkway Intersection – Stop Sign on Martin Parkway
Roberts Road Intersection - Stop Sign on Roberts Road/Prestwick Parkway
Add additional southbound lane right-turn lane on Roberts Road
Asphalt Pavement
Roadway Section/Curb Type?
5’ Sidewalks on south side and 10’ Trail on north side
Street Lighting at intersections and low level lighting along trail
Project Schedule:
Revised to make Bransford Roundabout, Section 2 and Section 3A priority
Recommendation
Next Steps
•Public Meeting to Display Final Plan
•Prepare Preliminary Engineering Study Report
•Design, Right-of-way and Utility Coordination
•Construction
Glade Road
Summary
* Time Included in Section 3B
SECTION
RIGHT-OF-WAY TREES CONSTRUCTION PROFESSIONAL
SERVICES TOTAL
Number
of Parcels Time to Aquire
(Months) Cost Removed Time
(Months) Cost Soft Cost Cost
Section 1 18 9 $ 300,000.00 15 13 $ 4,737,000.00 $ 360,000.00 $ 5,397,000.00
Bransford Roundabout 2 6 $ 15,000.00 10 5 $ 1,100,000.00 $ 98,000.00 $ 1,213,000.00
Section 2 13 6 $ 80,000.00 1 3 $ 215,000.00 $ 24,000.00 $ 319,000.00
Bedford Road 1 6 $ 50,000.00 - N/A $ 115,000.00 $ 13,500.00 $ 178,500.00
Section 3A 17 10 $ 780,000.00 37 12 $ 2,325,600.00 $ 245,000.00 $ 3,350,600.00
Section 3B 16 12 $ 210,000.00 18 16 $ 2,964,000.00 $ 251,500.00 $ 3,425,500.00
Section 3C 11 * $ 220,000.00 8 * $ 2,520,000.00 $ 208,500.00 $ 2,948,500.00
Section 4 7 9 $ 190,000.00 17 14 $ 3,530,250.00 $ 309,500.00 $ 4,029,750.00
Total 85 N/A $ 1,845,000.00 106 N/A $ 17,506,850.00 $ 1,510,000.00 $ 20,861,850.00
Project Phasing
Schedule
Section 4
Glade Road
20
1
4
Design Services $ 480,000.00
Right-of-way Services $ 45,000.00
Bransford Roundabout Right-of-way $ 15,000.00
Section 2 Right-of-way $ 80,000.00
Section 3 Right-of-way $ 830,000.00
$ 1,450,000.00
20
1
5
Design Services $ 430,000.00
Construction Services $ 140,000.00
Right-of-way Services $ 32,500.00
Section 3 Right-of-way $ 430,000.00
Section 4 Right-of-way $ 190,000.00
Bransford RAB $ 1,100,000.00
Bedford Road $ 115,000.00
Section 3A (Bedford Road to Manning Drive) $ 1,368,000.00
Section 2 (Shadowood Trail to Bedford Rd) $ 215,000.00
$ 4,020,500.00
20
1
6
Construction Services $ 94,500.00
Section 3A (Bedford Road to Manning Drive) $ 957,600.00
Section 4A (Jackson-Pool Road to Martin Pkwy) $ 2,766,750.00
Section 4B (Martin Pkwy to Heritage Ave.) $ 252,000.00
Section 3B (Manning Drive to Montclair Street)
$ 4,070,850.00
20
1
7
Construction Services $ 143,000.00
Section 4A (Jackson-Pool Road to Martin Pkwy) $ 511,500.00
Section 3B (Manning Drive to Montclair Street) $ 572,000.00
$ 1,226,500.00
Project Phasing
Schedule
Section 4
Glade Road
20
1
8
Construction Services $ -
Section 3B (Manning Drive to Montclair Street) $ 2,392,000.00
$ 2,392,000.00
20
1
9
Right-of-way Services $ 15,000.00
Section 1 Right-of-way $ 300,000.00
Section 3C (Montclair Street to Jackson-Pool Rd.) $ 2,520,000.00
$ 2,835,000.00
20
2
0
No work $ -
$ -
20
2
1
Construction Services $ 130,000.00
Section 1B (Mill View Dr to Bransford Roundabout) $ 1,937,000.00
$ 2,067,000.00
20
2
2
No work $ -
$ -
20
2
3
No work $ -
$ -
20
2
4
Construction Services
Section 1A (River Bend Dr to Mill View Dr) $ 2,800,000.00
$ 2,800,000.00
Total $ 20,861,850.00
Opinion of Probable Cost
SECTION 1 RIGHT-OF-WAY
Section 1A (River Bend Dr to Mill View Dr) $ 2,800,000.00 Section 1 Right-of-way $ 300,000.00
Section 1B (Mill View Dr to Bransford Roundabout) $ 1,937,000.00 Bransford Roundabout $ 15,000.00
Section 1 Total $ 4,737,000.00 Section 2 Right-of-way $ 80,000.00
Bedford Road $ 50,000.00
SECTION 2 Section 3A Right-of-way $ 780,000.00
Bransford RAB $ 960,000.00 Section 3B Right-of-way $ 210,000.00
Bransford Elementary Driveway $ 140,000.00 Section 3C Right-of-way $ 220,000.00
Section 2 (Shadowood Trail to Bedford Rd) $ 215,000.00 Section 4 Right-of-way $ 190,000.00
Section 2 Total $ 1,315,000.00 Right-of-way Total $ 1,845,000.00
SECTION 3
Bedford Road $ 115,000.00 SOFT COSTS
Section 3A (Bedford Road to Manning Drive) $ 2,325,600.00 Design Services (6%) $ 910,000.00
Section 3B (Manning Drive to Montclair Street) $ 2,964,000.00 Right-of-way Services (5%) $ 92,500.00
Section 3C (Montclair Street to Jackson-Pool Rd.) $ 2,520,000.00 Construction Mgmt/Inspection (3%) $ 507,500.00
Section 3 Total $ 7,924,600.00 Soft Cost Total $ 1,510,000.00
SECTION 4
Section 4A (Jackson-Pool Road to Martin Pkwy) $ 3,278,250.00 PROJECT COSTS
Section 4B (Martin Pkwy to Heritage Ave.) $ 252,000.00 Soft Cost Total $ 1,510,000.00
Section 4 Total $ 3,530,250.00 Right-of-way Total $ 1,845,000.00
Construction Total $ 17,506,850.00
Construction Total $ 17,506,850.00 Project Total $ 20,861,850.00
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number PC-2 Agenda Date 06/17/2014
Type Pre Council
Department City Secretary
Title
Discussion of the June 17, 2014, City Council regular agenda items
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 1 Agenda Date 06/17/2014
Type Executive Session
Department City Secretary
Title
Section 551.071 - Legal - Consultation with attorney on legal issues raised by public
hearing or action items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding pending litigation -
Keith Pardew v. City of Colleyville
Section 551.071 - Legal - Consultation with attorney regarding pending litigation -
Gregory Ahren v. City of Colleyville
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or value of
real property for City facilities
Section 551.076 - Deliberate security personnel, devices, and audits
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business prospects
that the City seeks to have locate, stay, or expand in the City and with which the City
is conducting economic development negotiations; deliberate the offer of a financial or
other incentive to a business prospect
Attachments
RESOLUTION R-14-3755
A RESOLUTION APPROVING CITY COUNCIL ACTION
REGARDING EXECUTIVE SESSION ITEMS AT THE REGULAR
CITY COUNCIL MEETING OF JUNE 17, 2014
WHEREAS,following discussion in Executive Session, and in full
accordance with the requirements of the Open Meetings Act,
the City Council determines that the following action is in the
best interests of the health, safety, and welfare of the public.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the following actions of the City Council are hereby
adopted and approved:
a.THAT
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ____ AYES, ____NAYS, AND ____ ABSTENTIONS
ON THIS THE 17TH DAY OF JUNE 2014.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3 Agenda Date 06/17/2014
Type Announcements, Proclamations and Presentations
Department City Secretary
Title
In recognition of Colleyville's featured business - Nutrishop Colleyville, Owners Martha
and Andrew Serrano, Marketing Director, Chandler Forrest, 5615 Colleyville Boulevard,
Suite 440- Mayor David Kelly and Economic Development Director Marty Wieder
Recognition of employees' years of service
Recognition of employee achievements
Attachments
1.Employee Years of Service - Third Quarter Fiscal Year 2014
2.Employee Achievements - Third Quarter Fiscal Year 2014
City of Colleyville Employee Recognition
Fiscal Year 2014 – Third Quarter
Years of Service – April to June
1 YEAR
Robert Creamier
Fire
Jeremiah Filion
Police
Susanna Fitzgerald
Library
Chris Haworth
Parks
Jim Lawson
Public Works
Jacob Little
Fire
John Young
Parks
5 YEARS
Cindy Appleby
Library
Chad Bonham
Police
Page 1 of 2
City of Colleyville Employee Recognition
Fiscal Year 2014 – Third Quarter
Years of Service – April to June
10 YEARS
Dixie Smith
Public Works
15 YEARS
Kevin Walling
Police
20 YEARS
Mike Campbell
Public Works
25 YEARS
Tim Mathis
Public Works
Page 2 of 2
City of Colleyville
Fiscal Year 2014 – Third Quarter
Recognition of Employee Achievements
Institute for Law Enforcement Administration
Dr. Tory J. Caeti Award for Academic Excellence
SCOTTY GRAVES
Police
Graduate of Tarrant County College
Associate of Arts Degree
GREG BALANDRAN
Public Works
Page 1 of 1
RESOLUTION R-14-3756
A RESOLUTION APPROVING CITY COUNCIL ACTION UNDER
CONSENT ITEMS AT THE REGULAR CITY COUNCIL MEETING OF
JUNE 17, 2014
WHEREAS,City Council has taken action on certain items on the agenda
under Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the agenda decisions approved by City Council action
under Consent Items as follows are hereby adopted:
a.Approval of the minutes of the City Council worksession of
May 28, 2014
b.Approval of the minutes of the regular City Council
meeting of June 3, 2014
c.Approval of an update to the City's Strategic Plan
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ____ AYES, ____ NAYS, AND ____ ABSTENTIONS
ON THIS THE 17TH DAY OF JUNE 2014.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council Worksession
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Wednesday, May 28, 2014
5:30 p.m.
Executive Conference Room
Third Floor – City Hall
Mayor David Kelly called the Colleyville City Council Worksession to order on May
28, 2014, at 5:42 p.m.
ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor and Councilmembers
Carol Wollin, Chuck Mogged, Jody Short, and Tom Hart.
City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer
Terry Leake, Captain Robert Hinton, Fire Chief Brian Riley, Economic Development
Director Marty Wieder, Recreation and Library Director Mary Rodne, Parks
Manager James Hubbard, Human Resources Director Michelle Reyes, Colleyville
Center Manager Leslie Hill, Public Works Director Bob Lowry, City Engineer Jeremy
Hutt, Finance Manager Karen Hines, Community Development Director Ron
Ruthven, Communications and Marketing Director Mona Gandy, Strategic Services
Manager Adrienne Lothery, Information Systems Manager Chris Pena, and City
Secretary Amy Shelley.
Absent: Councilmember Stan Hall
Mayor Kelly moved the Executive Session item to the end of the worksession.
2. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
Mayor Kelly explained the Executive Session had been called in accordance with
the Texas Government Code, Chapter 551, Subchapter D, Section 551.072, Real
Estate. He further explained there would be no decisions made or action taken
during this time. The meeting was recessed at 9:21 p.m. and reconvened at 9:24
p.m.
3. PRESENTATION AND DISCUSSION
3a Presentation and discussion of an update to the Strategic Plan
Strategic Services Manager Adrienne Lothery presented this item and briefing to
the City Council.
City Council Minutes - DRAFT May 28, 2014
City of Colleyville Page 2
Mayor Kelly questioned staff regarding the fifth strategic point, and where does it
fit within this strategy map. Manager Lothery replied most of the items within that
strategic point fall within the C1 category of “Provide attractive and unique space
for enjoyment of personal interest and community interaction.” She added if City
Council wishes, staff can make changes to the strategic map.
Mayor Kelly questioned staff regarding if the strategic points would move into this
new map. Manager Lothery explained that this strategic map would replace those
initial strategic points.
Councilmember Wollin questioned staff regarding the Gallup Employee Survey.
City Manager Jennifer Fadden stated other cities and organizations have used this
survey, and the objective is to ask more engagement questions, rather than to
gather satisfaction ratings with employees. She stated the results from the survey
will help with what to focus on moving forward with improvements.
Councilmember Wollin questioned staff regarding if this will be done every other
year. City Manager Jennifer Fadden replied yes, it will be off-set from the Citizens
Survey.
Mayor Kelly questioned staff regarding if the departmental maps may or may not
include all points. Manager Lothery replied correct, and it will allow those
departments to make more connections with the City’s goals and objectives.
City Manager Jennifer Fadden stated the critical business outcomes and focus
areas have the ownership of the City Council, and staff will continue with that
focus, unless told otherwise.
Councilmember Mogged questioned staff regarding the timing of the Critical
Business Outcomes? City Manager Jennifer Fadden replied, originally, there was
not a year placed on this document, but with moving forward, a year has been
added to help establish those outcomes.
Mayor Kelly stated the current comprehensive plan is a guiding factor for updating
the new comprehensive plan.
City Manager Jennifer Fadden stated perhaps a resolution can be adopted, with a
footnote on the outcomes which helps to establish the timeframe moving forward.
Councilmember Wollin questioned staff regarding the Citizens Survey date change.
Manager Lothery replied the reason for proposing those dates allows for more
planning by the time the detailed results come out from the actual survey. She
added it makes sense to help with the long-term strategic planning and with the
individual department business plans.
City Council Minutes - DRAFT May 28, 2014
City of Colleyville Page 3
City Councilmembers concurred with moving forward with the strategic plan, and
Councilmember Wollin stated she appreciates the detail of this plan.
3b Financial Forecast and Draft Capital Improvement Plan (CIP)
Strategic Services Manager Adrienne Lothery presented this item and briefing to
the City Council.
Mayor Kelly questioned staff regarding when the Bedford Response Area Contract
(BRAC) ends. City Manager Jennifer Fadden replied in Fiscal Year 2015.
City Manager Jennifer Fadden explained the BRAC to Councilmember-elect Chris
Putnam.
Mayor Kelly questioned staff regarding if the two percent increase is across the
board. Manager Lothery explained the differences in the numbers is based on the
split-out of personnel expenditures in subsequent years. City Manager Jennifer
Fadden explained it is a flat two percent as a place holder for financial purposes
only.
Councilmember Mogged questioned staff regarding the fund expenditures for
water and sewer. Manager Lothery replied those are completely out of drainage
funds.
Mayor Pro Tem Taylor questioned staff regarding the redesign of the Colleyville
Center. City Manager Jennifer Fadden stated the worksession is scheduled for
June 30, and it will be a visioning and brainstorming worksession for the City
Council desires of the grounds for Colleyville Center. She explained Jim Carillo,
Halff and Associates, will be facilitating the worksession. She added the scope of
the comprehensive plan update includes a design for Colleyville Center.
Mayor Kelly stated the kitchen area may need to be reviewed, given the competing
wedding venues.
Councilmember Wollin stated there are other events, rather than weddings, which
utilize the kitchen area.
Mayor Pro Tem Taylor questioned staff regarding what are the needs or complaints
of the Colleyville Center. City Manager Jennifer Fadden stated she will request a
summary of the needs or requests of the users of the Colleyville Center from
Colleyville Center Manager Leslie Hill.
City Council Minutes - DRAFT May 28, 2014
City of Colleyville Page 4
Mayor Pro Tem Taylor questioned staff regarding the bonds with First Southwest.
Assistant City Manager/Chief Financial Officer Terry Leake replied there was a
refunding of those in 2011.
Public Works Director Bob Lowry presented the Capital Improvement Project (CIP)
Update and the Draft FY 2015 CIP.
Councilmember Mogged questioned staff regarding the completion date for items
such as Kingston Estates. Director Lowry stated the estimated timeframe for this
project is about nine months; Lavaca Trail will take about six weeks; Jewel Estates
is complete; the Jackson and Cheek-Sparger Road roundabout November 2014;
and the Pleasant Run Road project from Veranda to Bogart will take about seven
months. He stated the City Council will have a worksession on June 24 regarding
SH26.
Mayor Kelly questioned staff regarding if there will be an honest estimate about
the SH26 project and completion of Phase I. Director Lowry replied he will forward
the best information he has available.
Councilmember Mogged stated there will be two areas along Cheek-Sparger Road
that will be under construction at the same time. Director Lowry replied yes;
however, given the distance between the two projects, there should be no issues
with traffic.
Mayor Pro Tem Taylor questioned staff regarding the Phase I construction of Glade
Road, is it Bluebonnet Road to Bransford Road? Director Lowry replied yes,
including the roundabout at Bransford Road.
Mayor Kelly questioned staff regarding the cost increase for the Bedford Road
retaining wall. Director Lowry replied most of the cost is for traffic control.
Councilmember Hart questioned staff regarding if the County will participate in the
miscellaneous major asphalt maintenance. Director Lowry stated they will only
help with one project a year, and currently they are committed to the Lavaca Trail
project.
Mayor Pro Tem Taylor questioned staff regarding the $1 million set aside for the
street maintenance, is that now being included in the CIP? Director Lowry stated
some of the maintenance was diverted to Pleasant Run Road, and the Kingston
Estates project, since there is no money for street reconstruction.
Mayor Pro Tem Taylor stated there needs to be a constant increase included for
the cost of inflation. City Manager Jennifer Fadden stated there is actually $1.4
million dollars built into the general fund budget on an annual basis since fiscal
City Council Minutes - DRAFT May 28, 2014
City of Colleyville Page 5
year 2013 for street maintenance. She stated the last two years, and until fiscal
year 2018, there is $1 million budgeted annually, which totals $2.4 million each
year. She added some or all has been used for reconstruction, since there is no
budget for street reconstruction.
Mayor Pro Tem Taylor stated his biggest concern is that there appears to be a
steady economic growth, however, the inflation costs are increasing.
Councilmember Mogged stated the shortfall gap is increasing, and to remain even,
the annual costs increase as well.
Mayor Pro Tem Taylor stated he does not expect to get caught up. He stated his
concern is that there is no way to predict the unknown, especially with the
weather conditions and the effects of such on the streets.
Mayor Kelly stated in the past, there was money taken away from street
maintenance and moved to other departments, which has caused the problem.
Councilmember Hart stated the street maintenance fund used to be $350,000,
then moved up to $1.4 million.
Councilmember Short stated the purchasing power has decreased because of the
inflation cost.
Mayor Pro Tem Taylor questioned staff regarding the White’s Chapel bridge.
Director Lowry stated that is our portion of the bridge stabilization.
Councilmember Hart questioned staff regarding how long the stabilization will last.
Director Lowry replied hopefully five or ten years.
Mayor Kelly stated it is important to have the funding for Glade Road. Director
Lowry replied it is TIF funding, and proposed in Fiscal Year 2015 for Phase I.
Mayor Kelly questioned staff regarding if the miscellaneous asphalt maintenance is
more for the non-local streets. Director Lowry replied it is almost entirely for non-
local streets. He stated the arterial streets are more of a priority.
Mayor Kelly questioned staff regarding all phases of the fiber build, can those all
be done at once with a draw down on the Colleyville Tomorrow Fund? Information
Systems Manager Chris Pena replied the fiber build is not just one or two phases,
but those costs can be encumbered during the reconstruction of those streets, in
the future by adding the conduit at the same time.
City Council Minutes - DRAFT May 28, 2014
City of Colleyville Page 6
Mayor Kelly questioned staff regarding if Phase I and II could be done at the same
time. Manager Pena replied Central Fire Station and the Justice Center could be
done at the same time during this phase. City Councilmembers concurred.
Councilmember Mogged stated he is good with moving forward as long as it does
not interfere with reconstruction of other projects.
Mayor Pro Tem Taylor questioned staff regarding how deep the fiber will be buried.
Director Lowry replied it will be buried about three to six feet, and with the
equipment already on site, it makes the project easier with the reconstruction of
the street.
Councilmember Mogged questioned staff regarding the fiber and Pleasant Run
Road. Manager Pena replied there is a remaining portion and there will be savings
with using the street reconstruction. He further explained the remaining fiber
builds.
Mayor Kelly stated the benefit of service enhancements far outweighs the cost.
City Manager Jennifer Fadden stated staff has done the analysis on the return on
investment. Manager Pena added the current annual costs are $48,000, but rising
and will increase $17,000 this year, for service enhancements based on capacity.
He added there is a 20 percent increase with Time Warner Cable as well. He
stated costs should decrease after the eighth year.
City Manager Jennifer Fadden explained there are multiple other phases in the
fiber build, including the addition of the service center and fire stations.
Mayor Pro Tem Taylor questioned if the fiber is underground. Manager Pena
replied yes.
Mayor Pro Tem Taylor questioned staff regarding if the additional phases of fiber
build will be underground as well. Manager Pena replied he has not projected the
costs of those yet. He added the replacement cost is higher with terrestrial.
Director Lowry added there will also be franchise costs with terrestrial.
Mayor Pro Tem Taylor questioned staff if the dates can be removed, and it then
becomes a priority list. Director Lowry concurred.
Mayor Kelly stated Colleyville does very well, given the funding resources
available.
Mayor Kelly recessed the worksession at 7:26 p.m.
City Council Minutes - DRAFT May 28, 2014
City of Colleyville Page 7
Mayor Kelly reconvened the worksession at 7:35 p.m.
3c Presentation and discussion of the Senior Center
Recreation and Library Director Mary Rodne presented this item and briefing to the
City Council, and introduced Aaron Babcock, Hidell and Associates Architects, to
present this item and brief the City Council.
Mayor Kelly questioned Mr. Babcock regarding the primary target audience. Mr.
Babcock replied it is a recreation center for everyone, be it youth, adult, or
seniors.
Mayor Kelly stated he thought active adults, 50 and over, with some youth
programming, was discussed at the last meeting held in February.
Mayor Pro Tem Taylor stated seniors and active adults are two different groups.
Mayor Pro Tem Taylor questioned Mr. Babcock regarding the definition of the
senior component. Mr. Babcock replied the senior component has a socializing
aspect, plus a programming side. He added the facility would then have a dual
purpose.
Councilmember Hart stated utilization is looked at more. Mr. Babcock concurred.
Mayor Kelly stated the fitness areas would need to be different, given the different
age groups, especially with it being open to all age groups. Mr. Babcock stated
the demand in Colleyville does not constitute a large fitness area. He stated the
total facility utilization can be maximized, whereas currently overall it is
underutilized.
Mayor Kelly stated there is really not a good number of Colleyville seniors who use
this facility. Recreation and City Events Manager Lisa Escobedo stated it is closer
to 200 Colleyville residents who utilize the facility.
Mayor Kelly stated he struggles with the cost of this, given the use by Colleyville
residents.
Mayor Pro Tem Taylor questioned Mr. Babcock regarding the competing factors.
Mr. Babcock replied seniors will migrate to a certain type of programming.
Councilmember Hart questioned Mr. Babcock regarding if Colleyville has a special
program that brings people in. Mr. Babcock replied no, other than maybe Meals
on Wheels.
City Council Minutes - DRAFT May 28, 2014
City of Colleyville Page 8
Councilmember Hart questioned Mr. Babcock regarding what could be brought in
to make it an attraction, given the outdoor component. Mr. Babcock stated the
outdoor component is separate from the indoor component.
Mayor Pro Tem Taylor stated there is a strong age group of 55 and over population
which utilizes this facility. He stated the value is in the land.
Mayor Pro Tem Taylor questioned the trends for the age group of 55 and over. Mr.
Babcock stated the Grand Prairie facility is like a country club for seniors, and the
essence of the building has a great social component. He stated the facility needs
to have some ambiance to it for socializing and programming.
Councilmember Mogged stated that particular product would be competing with
Life Time Fitness. He stated we need to be able to fulfill the need without
competing with other Colleyville businesses.
Councilmember Hart questioned Mr. Babcock regarding audio and visual
components. Mr. Babcock replied those items would be included. City Manager
Jennifer Fadden stated it could not compete with Colleyville Center.
Councilmember Wollin stated she likes the option of the connection of the annex
and the new restroom, being option A.2-Phase II.
Mayor Kelly stated moving the recreation office gives a larger senior area, which
can be done in Phase I. Councilmembers concurred.
Councilmember Wollin stated leaving the existing kitchen as a coffee bar area.
Councilmember Wollin questioned Mr. Babcock regarding the type of flooring. Mr.
Babcock replied there would be a multi-use type flooring for the different spaces.
Councilmember Wollin questioned Mr. Babcock regarding if the stage area would
be moved in Phase I. Mr. Babcock replied yes.
Mayor Kelly questioned Mr. Babcock regarding how Meals on Wheels will work with
the proposed kitchen. Mr. Babcock explained the proposed utilities with the
kitchen.
Councilmember Wollin questioned Mr. Babcock regarding if the kitchen space
would be larger. Mr. Babcock replied yes.
Mayor Pro Tem Taylor questioned staff regarding the funding for this project.
Assistant City Manager/Chief Financial Officer Terry Leake stated there is funding
available with the CEDC budget for future projects, likely about $400,000.
City Council Minutes - DRAFT May 28, 2014
City of Colleyville Page 9
Councilmember Mogged questioned staff regarding if these monies would be in
competition with other projects. City Manager Jennifer Fadden replied no.
Mayor Pro Tem Taylor questioned staff regarding the payback. Assistant City
Manager/Chief Financial Officer Terry Leake explained the funding from the various
sources, such as the Parks Tomorrow Fund and CEDC.
Mayor Kelly stated he would like to see what the needs are for Colleyville Center
first.
Mayor Pro Tem Taylor stated he likes using the payback method; however, it
would be better if we could do this with today’s dollars versus the future costs.
Mayor Pro Tem Taylor questioned staff regarding the other needs for other parks.
City Manager Jennifer Fadden stated there is undeveloped land behind the Senior
Center; however, the caution with moving forward with the development of such,
is that most parks are needing renovations due to their age, such as the
replacement of restrooms and irrigation.
Councilmember Mogged stated he likes option A.2, Phase I, but would like to see
what the needs brought forth from the Colleyville Center worksession may be.
City Manager Jennifer Fadden explained the consultant will need to analyze
whatever has been recommended before moving forward.
Councilmember Short questioned Mr. Babcock regarding the enhanced revenue
opportunities, are they enough to put a dent in the need. City Manager Jennifer
Fadden replied it will help with the additional operating costs, but revenue
generation will depend on how City Council will want to approach the facility
philosophically. She stated currently the Colleyville citizens utilize this facility for
free.
Mayor Kelly stated the Senior Center may find its niche to draw in those seniors.
City Manager Jennifer Fadden questioned City Council, for clarification, their
direction on this, is to allocate funding in the CEDC budget for the next two fiscal
years in order to implement A.2, Phase I with consideration for recreation offices
to be moved in fiscal year 2016. Mayor Kelly stated it may be moved up to fiscal
year 2015, depending on the Colleyville Center needs.
Mayor Pro Tem Taylor stated he would like to see all of the presentations before
making a decision.
City Council Minutes - DRAFT May 28, 2014
City of Colleyville Page 10
Councilmember Mogged stated there will be a better idea moving forward by the
end of June.
Mayor Pro Tem Taylor stated he wants to know all of the priorities first. He stated
he agrees if the project is going to be phased. He stated he wants something that
makes Colleyville different than the neighboring cities.
3d Presentation and discussion of compensation and market analysis
Human Resources Director Michelle Reyes presented this item and briefing to the
City Council.
Mayor Kelly questioned staff regarding the two percent. City Manager Jennifer
Fadden stated it’s a flat two percent estimate of all personnel costs.
Mayor Kelly questioned staff regarding how the two percent is used, given
insurance premiums and other costs. City Manager Jennifer Fadden stated the two
percent of personnel cost is a bucket, and out of that bucket, we have to
accommodate the other costs of personnel, such as compensation and benefits.
She added there is a finite amount of money to distribute.
Mayor Kelly questioned staff regarding the phasing of moving employees into the
minimum range. City Manager Jennifer Fadden explained the plan is to move all
employees into the new classification system.
Mayor Kelly questioned staff regarding if the two percent includes this phasing.
Manager Lothery stated it is separate. City Manager Jennifer Fadden replied it is
an ongoing cost that has to be incorporated in the budget.
Councilmember Mogged stated a good job has been done with making this more
equitable, and making sure the employees are paid for their performance.
Mayor Kelly stated unlike capital purchases being built-into the budget, the
employee component had not been built into the budget in the past.
Mayor Pro Tem Taylor questioned staff regarding what is going to be done to keep
from falling behind the market. City Manager Jennifer Fadden stated the
recommendation is to complete a market analysis every three to four years;
however, during the interim, there are data sources, essentially free, which may
help with moving forward to keep up with the cost of inflation, and moving
through the ranges. She stated it will all depend on personnel costs moving
forward, which may be paid, in lieu of moving through the system.
City Council Minutes - DRAFT May 28, 2014
City of Colleyville Page 11
Mayor Pro Tem Taylor questioned staff regarding if the cap is still at the ten
percent. City Manager Jennifer Fadden replied correct.
Mayor Pro Tem Taylor questioned staff regarding rates for the health care
premiums. City Manager Jennifer Fadden stated the rerate has been received, and
the carrier has given Colleyville a rate pass, but has included a .25 percent
increase for the Affordable Care Act (ACA). She stated the City absorbed the four
percent, cost of the plan, with a 3.5 percent increase to the employee. If City
Council remains with the same philosophy, the employee will receive another .25
percent increase in January.
Mayor Kelly questioned staff regarding if the ACA remains with the carrier. City
Manager Jennifer Fadden stated there is a per person fee the insurance carrier is
covering. Director Reyes stated it will be part of the premium, and not a separate
charge like this past year.
Mayor Pro Tem Taylor questioned staff regarding how the actuarial methodology
will impact the retirees. City Manager Jennifer Fadden stated if you are eligible to
retire at 20 years, the person will have to work an additional 13 months to earn
the same amount.
3e Presentation and discussion of other items with budgetary impact
Strategic Services Manager Adrienne Lothery presented this item and briefing to
the City Council.
Mayor Pro Tem Taylor questioned staff regarding the recommendation. Manager
Lothery stated this academy has been an option for a few years.
Councilmember Wollin questioned staff regarding if the Citizens Survey reflected a
need for this citizens academy. Manager Lothery stated not knowing if there was
a specific question directly for a citizens academy, maybe more on being involved.
Mayor Kelly stated there are citizens who apply for a board or commission;
however, they know nothing about it. He stated there are other communities who
have ambassador programs, which help residents in knowing what is going on in
the City.
Councilmember Mogged stated the Citizens Police and Fire Academies are
outstanding. He stated this is more nebulous to him, and may seem too academic
and not as effective.
City Council Minutes - DRAFT May 28, 2014
City of Colleyville Page 12
Councilmember Hart stated this seems like what Leadership Colleyville does. City
Manager Jennifer Fadden stated staff put together this portion of Leadership
Colleyville.
Mayor Pro Tem Taylor stated this takes a lot of staff time and may become a real
distraction from the departments.
Councilmember Mogged stated there may be different ways to encourage citizen
involvement. Councilmember Wollin concurred and stated not seeing this as a
priority.
Councilmember Short questioned staff regarding if there is some overlap with
Leadership Colleyville. City Manager Jennifer Fadden replied there is a government
day in the Leadership Colleyville program.
Parks Manager James Hubbard presented the Texas Senate Bill 898 to the City
Council.
Councilmember Mogged questioned staff regarding the payback. Manager
Hubbard replied he did not go into that amount of detail. Director Lowry added
there would need to be a study done to see what they actual payback would be.
He stated the City did receive a grant to replace air conditioners to reduce energy
use. He stated money was received; however, to make big strides, some money
will need to be spent to see the return on investment.
City Manager Jennifer Fadden stated the City will weigh the cost for replacements
for more energy efficient products as funding allows for such.
4. ADJOURNMENT
There being no further business before the City Council, Mayor Kelly adjourned the
worksession at 9:21 p.m.
APPROVED BY A VOTE OF __ AYES, _ NAYS, AND _ ABSTENTIONS ON THIS THE
17TH DAY OF JUNE 2014.
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary
City of Colleyville Page 1
City of Colleyville
City Council
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, June 3, 2014 City Council Chambers
Mayor Pro Tem Mike Taylor called the Pre Council meeting of the Colleyville City
Council to order on June 3, 2014, at 5:30 p.m.
ROLL CALL: Mayor Pro Tem Mike Taylor and Councilmembers Carol Wollin, Chuck
Mogged, Jody Short, and Tom Hart.
Mayor David Kelly and Councilmember Stan Hall were absent.
City Councilmember-elect Chris Putnam was also present.
City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer
Terry Leake, Police Chief Mike Holder, Captain Robert Hinton, Fire Chief Brian
Riley, Recreation and Library Director Mary Rodne, Parks Manager James Hubbard,
Human Resources Director Michelle Reyes, Colleyville Center Manager Leslie Hill,
Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Assistant to the
Public Works Director Beth Wimpy, Finance Manager Karen Hines, Community
Development Director Ron Ruthven, Communications and Marketing Director Mona
Gandy, Strategic Services Manager Adrienne Lothery, Information Systems
Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy
Shelley.
PC-1 Presentation and overview of Colleyville Center
Colleyville Center Manager Leslie Hill presented this item and briefed the City
Council. Mark Johnson, Colleyville Center Advisory Committee member, was also
present.
Councilmember Mogged questioned staff regarding if the Center has ever come
close to the 87 percent of cost recovery. Manager Hill replied no, and Mr. Johnson
concurred.
Councilmember-elect Putnam questioned staff regarding the trend before the rate
increase, was it down? Manager Hill replied for 2013 there was a compensation
expenditure which affected the numbers, along with some other one-time costs.
City Manager Jennifer Fadden explained expenditures were up, revenues were not
down. Manager Hill added there are more bookings for the weekends, which are
more costly, than the weekday bookings.
City Council Minutes - DRAFT June 3, 2014
City of Colleyville Page 2
Councilmember Hart stated the overall economy is better now. Manager Hill
concurred and stated there are more business bookings during the weekday, and
more social events for the weekend.
Councilmember Wollin questioned staff regarding if there is a rebate for using
Colleyville businesses at the time of the rental. Manager Hill replied currently with
the use of three businesses, the Center provides free stage and up-lighting. She
stated there is a referral list given to the clients to encourage the use of Colleyville
businesses.
Councilmember Wollin questioned staff regarding if there will be any effect on the
conference or meeting rooms for the non-profit rates. Manager Hill replied no
change to those rates, at this time.
Councilmember Wollin questioned staff regarding if an AV tech is included.
Manager Hill replied yes.
Councilmember Mogged stated these are really cost neutral changes. Manager Hill
replied yes.
Mayor Pro Tem Taylor questioned staff regarding if this will actually help those
reoccurring events, in that they will have the same set-up and cost. Manager Hill
stated it may have more of an effect on the all-day events with additional add-ons,
rather than setting them up with a la carte items.
Councilmember Short questioned staff regarding if the perk for using Colleyville
businesses has been eliminated with the new rate structure. Manager Hill replied
it will not have an effect on those events using Colleyville businesses, and that
mostly occurs on the weekends.
Councilmember Short questioned staff regarding what other items can be offered
as incentives. Manager Hill replied great customer service.
Councilmember-elect Putnam stated it is more for those internal services.
Manager Hill replied yes.
Councilmember-elect Putnam questioned staff regarding if the City could offer
some of those external services to monetize on them, such as alcohol sales.
Manager Hill stated those services would be additional revenue sources; however,
that would not be her call to make. City Manager Jennifer Fadden stated that is
certainly something City Council could explore; however, there may be building
modifications that would need to be made, such as to the kitchen facility.
Mayor Pro Tem Taylor stated the liability of the alcohol needs to be considered.
City Council Minutes - DRAFT June 3, 2014
City of Colleyville Page 3
Mayor Pro Tem Taylor questioned staff regarding if there is a discount when using
Colleyville businesses. Manager Hill stated she would research to see if the
discount was given in the past, maybe with administrative fees; however, it is not
something being offered currently.
Councilmember Wollin stated the City would then benefit from the sales tax to
help balance the discount given.
Councilmember Hart questioned staff regarding if there was an increase in
revenues with the new rate increase created last year. Manager Hill replied yes, in
the weekend use.
Councilmember Hart stated that speaks very positive to the Center. Manager Hill
stated customers are amazed with the rates.
Councilmember Hart questioned staff regarding what is being missed by having
those low rates. Manager Hill stated there may be a distinction between being
cheap and a good value; it is a fine line. Councilmember Hart stated he does not
want anything to change that dynamic.
Councilmember Wollin questioned staff regarding if the Colleyville residents and
businesses receive the 20 percent discount. Manger Hill replied yes.
Mayor Pro Tem Taylor stated the rate change does eliminate the problems with
invoicing.
Mayor Pro Tem Taylor questioned staff regarding if the client can still receive
copies as an a la carte item. Manager Hill replied typically the client only needs 10
or so copies, therefore, the Center will provide those copies to them. She added
there is a fee for a larger quantity of print copies.
Mayor Pro Tem Taylor questioned staff regarding if someone rents prior to October
1, 2014, will they receive the current or new rate. Manager Hill replied the current
rates will apply; however, after October 1, 2014, the new rates will apply.
Councilmember Mogged questioned staff regarding the plans for testing the
market, will this be done every year, every other year? Manager Hill stated there
are other municipalities, which they research, to see how the rates and services
are being provided.
City Manager Jennifer Fadden stated the June 17th agenda item will have the new
rate structure, and will take into consideration a discount mechanism for the
utilization of at least three Colleyville businesses.
City Council Minutes - DRAFT June 3, 2014
City of Colleyville Page 4
Councilmember Wollin questioned staff regarding if the north and south hall rates
should be different, given the differences in the uses of each. Manager Hill stated
each does have its own advantage; however, there were no differences in rates
discussed with the committee.
PC-2 Presentation and discussion of the development review process
Community Development Director Ron Ruthven presented this item and briefed
the City Council.
Mayor Pro Tem Taylor questioned staff regarding if this exercise was worth it.
Director Ruthven replied yes, and processes should always be reviewed.
Mayor Pro Tem Taylor questioned staff regarding if staff participated in this
exercise. Director Ruthven replied yes, and he gave special thanks to Assistant to
the Public Works Director Beth Wimpy for her commitment to putting together the
presentation and Parks Manager James Hubbard for his input.
Mayor Pro Tem Taylor stated it is important for staff to look at these processes,
just like a citizen would.
Mayor Pro Tem Taylor stated it is important for staff to ensure electronic forms
work properly.
Councilmember-elect Putnam stated, for clarification, his issues were with the
policies, not with processes, and he expressed his appreciation for the
presentation.
Mayor Pro Tem Taylor stated he understood there were other issues as well, which
City Council felt needed to be addressed.
Councilmember Short questioned staff regarding how the balance is evaluated
when the development community states “the processes are fine.” Director
Ruthven replied the development community knows they are going to have to go
through certain processes and requirements for their project. He added staff
works very diligently to ensure those requirements are met for the highest quality
development.
City Manager Jennifer Fadden stated we want the processes to be predictable and
consistent. She stated that staff has done their job as long as those processes
have been administered and managed. She added the application of City Council’s
policies and codes should be known to the development community up front, so
that they know what is expected.
City Council Minutes - DRAFT June 3, 2014
City of Colleyville Page 5
Councilmember Mogged questioned staff regarding what is going to be measured
in six months to know what may or may not need to be changed to continue with
success. Director Ruthven replied constant tracking and measuring of
development consistencies and effectiveness. He stated from this presentation,
the residential plan review timeline has been changed to allow for more review
time for staff.
Councilmember Mogged questioned staff regarding if the proper measures are in
place to properly track. Director Ruthven replied yes, and he explained he is
watching for trends to see if anything needs to be changed or updated. He stated
the permitting software allows for reports to see the trends.
Councilmember Mogged questioned staff regarding if there is anything that could
help with standardizing, so that those persons who may work in multiple
communities, may learn and enforce it. Director Ruthven stated the International
Building Code is adopted across the communities to help with those consistencies.
Councilmember Mogged stated that does help with being consistent. Director
Ruthven concurred, but that zoning is the one thing that is tailored for each
community. He stated there are several benchmarks done with the surrounding
communities.
Mayor Pro Tem Taylor questioned staff regarding the assumption of liability of
approved plans. City Attorney Matthew Boyle replied the City releases the plans
for construction. City Manager Jennifer Fadden added based on the seal of a
registered engineer, the City accept plans, we do not approve plans. City Attorney
Matthew Boyle stated based on staff’s review, the applicable requirements have
been met with the submittal, including but not limited to the requisite, signed off
by any registered professional.
Mayor Pro Tem Taylor questioned staff regarding what occurs if defects happen
after inspections have been completed. City Attorney Matthew Boyle replied there
are a lot of variables which may occur during that timeframe; however, the City
only has a limited spectrum of control, when the application is submitted and if it
meet the City’s requirements. He explained the design is the engineer who has
stamped the plans; therefore, their liability. He stated the release of those
documents for construction is not a warranty deed.
PC-3 Presentation of the Quarterly Investment Report
Assistant City Manager and Chief Financial Officer Terry Leake presented this item
and briefed the City Council.
City Council Minutes - DRAFT June 3, 2014
City of Colleyville Page 6
There was no further discussion of this item.
PC-4 Discussion of the June 3, 2014, City Council regular agenda items
There was no discussion of this item.
Mayor Pro Tem Taylor questioned City Council regarding possible dates for the City
Slickers event, sponsored by the Colleyville Chamber of Commerce. City
Councilmembers suggested the dates of June 21 and July 12.
Mayor Pro Tem Taylor adjourned the Pre Council meeting at 6:45 p.m.
The regular meeting of the Colleyville City Council was called to order by Mayor
Pro Tem Taylor at 7:30 p.m.
ROLL CALL: Mayor Pro Tem Mike Taylor and Councilmembers Carol Wollin, Chuck
Mogged, Jody Short, and Tom Hart.
Mayor David Kelly and Councilmember Stan Hall were absent.
City Councilmember-elect Chris Putnam was present.
City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer
Terry Leake, Police Chief Mike Holder, Captain Robert Hinton, Fire Chief Brian
Riley, Human Resources Director Michelle Reyes, Public Works Director Bob Lowry,
City Engineer Jeremy Hutt, Parks Manager James Hubbard, Finance Manager
Karen Hines, Community Development Director Ron Ruthven, Communications
and Marketing Director Mona Gandy, Strategic Services Manager Adrienne Lothery,
Information Systems Manager Chris Pena, City Attorney Matthew Boyle, and City
Secretary Amy Shelley.
1. EXECUTIVE SESSION - In accordance with Texas Government Code,
Chapter 551, Subchapter D
Section 551.071 - Legal - Consultation with attorney on legal issues raised
by public hearing or action items on the agenda
Section 551.071 - Legal - Consultation with attorney regarding pending
litigation - Keith Pardew v. City of Colleyville
Section 551.072 - Real Estate - Deliberate the purchase, exchange, lease, or
value of real property for City facilities
City Council Minutes - DRAFT June 3, 2014
City of Colleyville Page 7
Section 551.087 – Economic Development - Discuss or deliberate regarding
commercial or financial information that the City has received from business
prospects that the City seeks to have locate, stay, or expand in the City and
with which the City is conducting economic development negotiations;
deliberate the offer of a financial or other incentive to a business prospect
Mayor Pro Tem Taylor explained the Executive Session had been called in
accordance with the Texas Government Code, Chapter 551, Subchapter D, Section
551.071, Legal, Section 551.072, Real Estate, and Section 551.087, Economic
Development. He further explained there would be no decisions made or action
taken during this time. The meeting was recessed at 6:46 p.m. and reconvened at
6:47 p.m.
INVOCATION: Bishop David Knight,
Church of Jesus Christ of Latter-day Saints
PLEDGE OF ALLEGIANCE: City Attorney Matthew Boyle
2. OATH OF OFFICE
Administration of the Oath of Office to Place 3 Councilmember Chris Putnam,
and Place 4 Councilmember Jody Short
City Secretary Amy Shelley administered the Oath of Office to Place 3
Councilmember Chris Putnam, and Place 4 Councilmember Jody Short.
Mayor Pro Tem Taylor recessed the City Council meeting at 7:34 p.m. for a
reception for the City Council.
3. RECEPTION FOR INCOMING CITY COUNCILMEMBERS
Mayor Pro Tem Taylor reconvened the City Council meeting at 7:50 p.m. and
called the roll.
ROLL CALL: Mayor Pro Tem Mike Taylor and Councilmembers Carol Wollin, Chuck
Mogged, Chris Putnam, Jody Short, and Tom Hart.
Mayor David Kelly was absent.
City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer
Terry Leake, Police Chief Mike Holder, Captain Robert Hinton, Fire Chief Brian
Riley, Human Resources Director Michelle Reyes, Public Works Director Bob Lowry,
City Engineer Jeremy Hutt, Finance Manager Karen Hines, Community
Development Director Ron Ruthven, Communications and Marketing Director Mona
Gandy, Strategic Services Manager Adrienne Lothery, Information Systems
City Council Minutes - DRAFT June 3, 2014
City of Colleyville Page 8
Manager Chris Pena, City Attorney Matthew Boyle, and City Secretary Amy
Shelley.
4. EXECUTIVE SESSION: CONSIDER AND TAKE ANY ACTION(S)
NECESSARY RELATIVE TO ITEMS DISCUSSED IN EXECUTIVE
SESSION - Resolution R-14-3751
This resolution was not needed.
5. ANNOUNCEMENTS, PROCLAMATIONS, AND PRESENTATIONS
Announcements of civic and charitable events
Presentation of calendar events and updates
Announcements of awards and recognition
Councilmember Wollin announced the summer reading program, Paws to Read, to
begin with the kick-off party on Thursday, June 5, 2014 from 6:00 – 8:00 p.m.
Councilmember Short announced the 17th Annual Colleyville Lions Club
xSIGHTment Run scheduled Saturday, June 7, 2014 at Colleyville Center, 5301
Riverwalk Drive. The one-mile Fun Run/Walk starts at 7:30 a.m.; the 5K Run
begins at 8:00 a.m.
Presentation of the Texas Fire Chiefs Association 2014 Lone Star
Achievement Award for Safety Innovation - Mayor Pro Tem Mike Taylor and
Fire Chief Brian Riley
Mayor Pro Tem Taylor presented Fire Chief Brian Riley with the Texas Fire Chiefs
Association 2014 Lone Star Achievement Award for Safety Innovation. Chief Riley
explained the organization and goals of the North East Fire Department
Association (NEFDA).
6. CONSENT: READING AND PUBLIC HEARING - Resolution R-14-3752
6a Approval of the minutes of the regular City Council meeting of May 13,
2014
6b Approval of the minutes of the City Council Special meeting of May 21,
2014
6c Approval to purchase one Ford F-150 standard cab pickup truck and
one Ford F-550 crew cab utility truck from Rush Truck Center, through
the Texas Local Government Purchasing Cooperative (BuyBoard), in an
City Council Minutes - DRAFT June 3, 2014
City of Colleyville Page 9
amount not to exceed $67,427, and authorize the city manager to
execute the purchase agreement
6d Approval of the Zoning Board of Adjustment and Planning and Zoning
Commission bylaws
Mayor Pro Tem Taylor read Resolution R-14-3752 in its entirety.
Mayor Pro Tem Taylor opened the public hearing at 8:00 p.m.
There was no one present wishing to speak and Mayor Pro Tem Taylor closed the
public hearing at 8:00 p.m.
Councilmember Hart moved to approve Resolution R-14-3752.
Councilmember Wollin seconded the motion.
The motion to approve carried by the following vote:
Aye: 6 - Mayor Pro Tem Mike Taylor and Councilmembers Carol Wollin,
Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart
Absent: 1 – Mayor David Kelly
7. RESOLUTION(S): READING AND PUBLIC HEARING
7a Resolution R-14-3753
Consideration of a special event permit to allow for amplified sound of
musical instruments from 10:00 p.m. to 12:00 midnight at 4800
Stafford Drive, Case GC14-010
Community Development Director Ron Ruthven presented this item and briefed
the City Council.
Mayor Pro Tem Taylor read Resolution R-14-3753 in its entirety.
Councilmember Putnam questioned staff regarding if there is a requirement to
notify the neighbors. Director Ruthven replied no.
Mayor Pro Tem Taylor opened the public hearing at 8:07 p.m.
Sarah Kane, representative of the applicant and property owners, presented this
item and briefed the City Council.
City Council Minutes - DRAFT June 3, 2014
City of Colleyville Page 10
There was no one present wishing to speak and Mayor Pro Tem Taylor closed the
public hearing at 8:09 p.m.
Councilmember Mogged stated he complimented the applicant for their notification
to the neighbors, prior to the event. Mayor Pro Tem Taylor concurred with
Councilmember Mogged.
Councilmember Mogged moved to approve Resolution R-14-3753.
Councilmember Short seconded the motion.
The motion to approve carried by the following vote:
Aye: 6 - Mayor Pro Tem Mike Taylor and Councilmembers Carol Wollin,
Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart
Absent: 1 – Mayor David Kelly
8. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
City Attorney Matthew Boyle explained City Councilmembers are not to deliberate
or respond on items brought forth during the citizen comment section of the
agenda as these items are not posted on the agenda.
Gary Lecocq, 5113 Roberts Road, spoke regarding citizen input, eminent domain,
and the Glade Road project.
Kathy Hadley, 204 North Timberline Drive, spoke regarding the placement of
business and garage sale signs, and the ability for businesses to send out coupons
to the students at GCISD.
Bobby Lindamood, 4913 Jim Mitchell Trail West, spoke regarding the Glade Road
project.
9. REPORTS
Sign Board of Appeals Meeting Minutes - March 11, 2014
Zoning Board of Adjustment Meeting Minutes - April 8, 2014
Planning and Zoning Commission Meeting Minutes - April 14, 2014
There was no discussion of this item.
10. ACTION/RESOLUTION: DISCUSSION AND CONSIDERATION OF A
RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR JUNE 3,
2014 - Reading and Public Hearing -Resolution R-14-3754
City Council Minutes - DRAFT June 3, 2014
City of Colleyville Page 11
This resolution was not needed.
11. ADJOURNMENT
There being no further business before the City Council, Councilmember Putnam
moved to adjourn, and Councilmember Mogged seconded the motion.
The motion to approve carried by the following vote:
Aye: 6 - Mayor Pro Tem Mike Taylor and Councilmembers Carol Wollin,
Chuck Mogged, Chris Putnam, Jody Short, and Tom Hart
Absent: 1 – Mayor David Kelly
Mayor Pro Tem Taylor adjourned the City Council meeting at 8:32 p.m.
APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE
17TH DAY OF JUNE 2014.
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4c Agenda Date 06/17/2014 Number Resolution R-14-3756
Type Resolution
Department City Manager
Title
Approval of an update to the City's Strategic Plan
Explanation
Reading and Public Hearing
The purpose of this item is to bring forward for formal approval an update to the City
of Colleyville's current Strategic Plan in order to continue the constant improvement of
our Strategic Management System. The proposed changes were presented and
discussed with the City Council at the May 28, 2014 Budget Worksession, at which
time the City Council affirmed the proposed changes and provided direction for staff to
bring forward the changes for adoption.
Prior to 2009, the City operated under an annual workplan, which contained annual
goals and objectives as determined by City Council and staff. The economic recession
that began in 2008 prompted the City to reevaluate services to ensure alignment with
the community's highest priorities. Therefore, in November 2009, the City Council
adopted the City's first Strategic Plan. This plan defined the City's long-term focus
areas, as well as shorter term objectives, providing staff with consistent direction for
where and how our resources should be targeted. This plan was amended in 2012 to
re-emphasize our focus on economic development and core service delivery. A current
version is attached.
Since the adoption of that initial plan, several other elements have been added to
create an overall Strategic Management System, including a biennial citizen and
employee survey, departmental business plans, quarterly performance reports, a
dashboard flier, and The Colleyville Way, a document which describes and
operationalizes our values and assists in holding all employees accountable for the
same expectations.
Regular evaluation, and re-evaluation of our efforts ensures that our progress is
intentional, and in the right direction. The attached Strategy Map represents the next
step in continuing our constant work to deliver financial and performance
accountability, transparency, maintained focus, and alignment of resources with
priorities. Strategy Maps are the communication tool used to portray a Balanced
Scorecard Strategic Management System and identify the objectives that must be
accomplished to be considered successful. Programs, services, and initiatives are then
aligned with the Strategy Map. In a Balanced Scorecard approach, the City will focus
City Council Agenda Briefing 4c
City of Colleyville Page 2
on the Learning and Growth Perspective, the Financial Perspective, the Business
Perspective, and the Customer Perspective to ensure that we effectively deliver the
high quality programs and services expected by citizens. Achieving the objectives
outlined from each of the four perspectives ultimately serves to ensure that we are
delivering on the City's focus areas: (1) Protect and preserve Colleyville's
neighborhoods, (2) Sustainable government, (3) Economic development, and (4) Core
services. The attached Strategy Map is designed to improve and advance the current
Strategic Plan, last updated in 2012.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.2012 Strategic Plan
2.Proposed Strategy Map
STRATEGIC PLAN
Vision
Colleyville is a model city with attention to being an efficient and attractive neighborhood-
oriented community sensitive to our history, resources and residents.
Mission Values
The mission of the City of Colleyville is to
provide unique customer service through our
tradition of excellent stewardship, employee
innovation and integrity.
Integrity
Service
Innovation
Strategic Points
Make a long-term commitment to economic development
and help foster a more diversified tax base
• Protect and preserve commercial development along Colleyville Blvd. in order
to maximize the highest and best use of the City’s primary commercial
corridor.
• Mitigate the economic impact of Colleyville Blvd. reconstruction.
• Work with property owners and representatives to master plan the remaining
large, undeveloped tracts of commercial property.
• Promote a visitor’s economy.
• Pursue opportunities to advance small business development and create
business incubators in order to nurture the commercial tax base.
• Market Colleyville as a medical specialist, procedure and laboratory center.
• Encourage commercial development along Precinct Line Road.
Foster excellence in core service delivery
• Ensure adequate resources for public safety.
• Provide adequate reinvestment to insure high quality infrastructure.
• Provide premier parks, open spaces and neighborhood connectivity.
• Promote life-long learning and community engagement through the Colleyville
Public Library.
• Maintain a reputation for high quality and unique customer service.
Protect and preserve the City’s neighborhoods
• Preserve Colleyville’s unique, rural neighborhoods and high property
values.
• Mitigate the impact of aging infrastructure.
• Utilize partnerships to enhance safety and security and community
amenities.
• Continue mobility enhancements that complement neighborhoods.
Deliver sustainable government
• Quantify and mitigate the lack of redundancy in City operations.
• Weigh and evaluate citizen expectations in relation to City build out and
declining revenues.
• Seek innovative technology solutions where appropriate.
• Identify alternatives to increasing costs of service delivery.
• Deliver fiscally responsible government.
• Attract and retain high quality employees.
Brand Colleyville with a unique identity
• Celebrate and promote Colleyville’s willingness to be unique / set apart
from other cities.
• Capitalize on Colleyville’s small town feel in the middle of the Metroplex.
• Celebrate Colleyville’s unique destinations.
Integrity Service Innovation
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CRITICAL BUSINESS OUTCOMES 2014 -2016 CBO1-Maximize the highest and best use of the City’s business corridors CBO2-Implement the Comprehensive Plan CBO3-Address the most critical infrastructure needs CBO4-Keep citizens informed through their preferred methods CBO5-Address traffic issues on Glade Rd. CBO6-Look for ways to finish SH26
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City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 5 Agenda Date 06/17/2014
Type Election of Mayor Pro Tem
Department City Secretary
Title
Election of Mayor Pro Tem
Explanation
The City of Colleyville Charter, Section 3.06 states, "...the new City Council shall in its
first regular meeting, elect from among its members a Mayor Pro Tem who shall serve
for the term of one (1) year."
This item provides for the election of a Mayor Pro Tem to serve a term to May 2015.
Attachments
1.Colleyville Charter Excerpt
Section 3.04 Compensation:
The Mayor and City Council Persons shall not receive a salary, but shall be entitled to
actual and necessary expenses incurred in the performance of their specific official duties
of the office.
Section 3.05 Vacancies:
A single vacancy in the City Council shall be filled within thirty (30) days of the occurrence
of the vacancy by a majority vote of the remaining members of the City Council by
selection of a person qualified for the position as described in this Charter. This appointee
shall serve until the position can be filled at the next regular or special City election as
provided by law. However, if such vacancy occurs within one hundred twenty (120) days
of a regular election, then no election shall be called to fill the vacancy, and the remaining
City Council members shall appoint a qualified person to fill the vacancy until the regular
election.
Notwithstanding the requirement in Section 3.09 that a quorum of the City Council consists
of four (4) members, if at any time the membership of the City Council is reduced to less
than four (4), the remaining members may by majority action appoint additional members
to raise the membership to four (4). These appointees shall serve until the positions can
be filled at the next regular or special City election.
Section 3.06 Mayor and Mayor Pro Tam:
The Mayor shall preside at all meetings of the City Council and shall vote on all issues.
The Mayor, except as provided in 3.07, shall sign all contracts and conveyances made
or entered into by the City, and all bondsissued under the provision of this Charter, and
shall be the official representative of the City. The Mayor shall be recognized as the
official agent of the City by theCourt for the purpose of serving civil process. (Amended
May 7, 2005)
Immediately following the final swearing in of all members elected in accordance with
Section 4.02 of this Charter, the new City Council shall in its first regular meeting, elect
from among its members a Mayor Pro Tem who shall serve for the term of one (1) year.
Amended April 7, 1984)
The Mayor Pro Tem shall, in the absence of the Mayor, preside at all meetings of the City
Council and shall vote on all issues before the City Council. The Mayor Pro Tem shall
perform all other duties of the Mayor during the absence or disability of the Mayor.
Amended April 7, 1984)
In time of danger or emergency, the Mayor may take command of the Police and govern
the City by proclamation and maintain order and enforce all laws.
6
Colleyville Charter Excerpt
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6a Agenda Date 06/17/2014 Number Ordinance O-14-1918
Type Ordinance
Department Police
Title
Approval of the Fiscal Year 2015 (FY 2015) Colleyville Crime Control and Prevention
District budget
Explanation
First Reading and Public Hearing
In accordance with the Local Government Code, the Colleyville Crime Control and
Prevention District (CCCPD) annual budget must be approved at least 100 days before
the start of the fiscal year. In order to comply with this requirement, the City Council
will consider and approve the proposed FY 2015 CCCPD budget on June 17, 2014. Staff
has proposed the following FY 2015 budget for consideration and approval by the
CCCPD Board at their June 17, 2014 meeting, and is now seeking City Council approval
of the proposed expenditures.
The FY 2015 CCCPD budget was discussed at the May 28, 2014 CCCPD Board budget
worksession. At that time, staff presented a complete budget proposal that meets the
needs of the Colleyville Police Department and the community. The proposed budget
includes administrative and technology expenditures as well as full funding for seven
(7) police personnel, four (4) marked police vehicles, one (1) unmarked police vehicle,
four (4) handheld replacement traffic radar units, Self-Aid Buddy-Aid (SABA) trauma
kits, and continuation of the weapons replacement schedule.
Financial Impact
The following information and attachments provide estimated fund balances and
revenues, as well as a detailed list of proposed expenditures.
Estimated Beginning Fund Balance for FY 2015 $1,256,369
Revenues:
½ Cent Sales Tax $1,413,500
Interest Income $ 1,500
Use of Available Cash $ 224,300
TOTAL REVENUES $1,639,300
City Council Agenda Briefing 6a
City of Colleyville Page 2
Expenditures:
Administrative Board/Audit Expenses $ 1,850
Police Records Management System Annual Maintenance Contract $ 49,500
Regional Recruiting and Hiring Process (PACT Test) $ 2,000
Crime Reports Crime Mapping Software $ 1,200
Crime Reports Analytical Crime Mapping Software $ 3,588
NetMotion Wireless Maintenance Agreement $ 3,219
L-3 In-Car Video System Server Maintenance $ 3,949
Personnel:
Six (6) Police Officer Positions $ 516,632
Add one (1) Additional Police Officer Position in FY 2015 $ 72,933
Metroport Teen Court $ 33,750
Capital:
Vehicles: Replacement – Four (4) Patrol vehicles including In-car
Video System
$ 200,000
Replacement – CID Vehicle $ 26,000
Equipment:
Weapons Replacement $ 8,500
Four (4) Handheld Radar Units $ 2,800
Self-Aid Buddy-Aid Trauma Kits $ 2,000
Debt Service:
2006 Series Refunding Debt $ 500,985
Transfers:
Capital Equipment Replacement Fund - In-Car Mobile Digital
Computer System
$ 10,000
TOTAL EXPENDITURES $1,438,906
*EXCESS REVENUES OVER EXPENDITURES $ 200,394
ENDING FUND BALANCE $1,232,463
City Council Agenda Briefing 6a
City of Colleyville Page 3
*Must have a 1.4 times coverage ratio ($200,394) for debt service payment in FY
2015.
Recommendation
Approve
Attachments
1.Proposed FY 2015 CCCPD Budget
2.Ordinance O-14-1918
COLLEYVILLE CRIME CONTROL DISTRICT
FY 2015 PROPOSED BUDGET
ADOPTEDPROJECTEDPROPOSED
FISCAL YEARFY 2014FY 2014FY 2015
BEGINNING FUND BALANCE$1,072,545$1,216,583$1,256,369
REVENUES:
1/2 CENT SALES TAX REVENUE$1,275,000$1,350,000$1,413,500
INTEREST INCOME$1,500$1,500$1,500
USE OF AVAILABLE CASH$235,687$185,212$224,300
TOTAL REVENUES$1,512,187$1,536,712$1,639,300
EXPENDITURES:
ADMINISTRATIVE BOARD/AUDIT EXPENSES:$1,850$1,850$1,850
POLICE SOFTWARE ANNUAL MAINTENANCE CONTRACT$45,000$45,000$49,500
REGIONAL RECRUITING AND HIRING PROCESS (PACT TEST)$2,000$2,000$2,000
CRIME REPORTS CRIME MAPPING SOFTWARE$1,200$1,200$1,200
CRIME REPORTS ANALYTICAL CRIME MAPPING SOFTWARE$3,588$3,588$3,588
NETMOTION WIRELESS MAINTENANCE AGREEMENT$3,219$3,219$3,219
$3,768$3,768$3,949
PERSONNEL:
POLICE OFFICERS:
6 OFFICERS (ONE MID-YEAR START IN FY 2014)$457,057$457,057$516,632
ADDITIONAL OFFICER IN FY 2015$0$0$72,933
TEEN COURT$33,750$33,750$33,750
VEHICLES:
REPLACEMENT - PATROL VEHICLE AND EQUIPMENT$206,600$206,600$200,000
REPLACEMENT - CID VEHICLE$24,000$24,000$26,000
EQUIPMENT:
$0$0$2,000
$8,500$8,500$8,500
RADAR TRAILER$10,000$10,000$0
FOUR HANDHELD RADAR UNITS$0$0$2,800
DEBT SERVICE:
2006 SERIES REFUNDING DEBT$501,182$501,182$500,985
TRANSFERS:
CAPITAL EQUIPMENT REPLACEMENT FUND -
IN-CAR MOBILE DIGITAL COMPUTER SYSTEM$10,000$10,000$10,000
TOTAL EXPENDITURES$1,311,714$1,311,714$1,438,906
EXCESS REVENUES OVER EXPENDITURES ^^$200,473$224,998$200,394
ENDING FUND BALANCE$1,037,331$1,256,369$1,232,463
^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($200,473) FOR DEBT SERVICE PAYMENT IN FY 2014
^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($200,394) FOR DEBT SERVICE PAYMENT IN FY 2015
L-3 IN-CAR VIDEO SYSTEM SERVER MAINTENANCE
SELF AID TRAUMA KITS
ANNUAL WEAPONS REPLACEMENT
ORDINANCE O-14-1918
ADOPTING AN ANNUAL BUDGET FOR FISCAL YEAR 2015 FOR THE
COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT, FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2014 THROUGH SEPTEMBER
30, 2015, A COPY OF SAME BEING ON FILE IN THE OFFICE OF THE
CITY SECRETARY, TO BECOME EFFECTIVE UPON PASSAGE BY THE CITY
COUNCIL
WHEREAS, the laws of the State of Texas require the Board of Directors of
the Colleyville Crime Control and Prevention District to adopt a
budget of projected revenues and proposed expenditures, cash
on hand at the start of the year, the amount of money received
during the prior year, the tax rate, and the projected ending fund
balance; and
WHEREAS, on June 17, 2014, the Board of Directors of the Colleyville Crime
Control and Prevention District approved the following budget;
and
WHEREAS, all statutory and constitutional requirements for the passage of
this Ordinance have been adhered to, including but not limited
to the Open Meetings Act; and
WHEREAS, the City Council determines that the passage of this Ordinance
is in the best interests of the health, safety, and welfare of the
public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT all matters stated hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in
their entirety.
Sec. 2. THAT the budget for the fiscal year beginning October 1, 2014
and ending September 30, 2015 for the Colleyville Crime Control
and Prevention District, a copy of which is on file in the office of
the City Secretary, is hereby made a part of this Ordinance by
reference and is hereby approved and adopted by the City
Council of the City of Colleyville, Texas, as the official budget for
the fiscal year beginning October 1, 2014 and ending September
30, 2015 and that the City Manager is authorized to execute all
contracts and agreements approved as a part of the budget.
Ordinance O-14-1918
Page 2 of 2
Sec. 3. THAT the budget of the fiscal year beginning October 1, 2014,
and ending September 30, 2015, for the Colleyville Crime
Control and Prevention District with a sales and use tax rate of
.5%, is hereby fixed as follows:
Projected Revenue Received
in Fiscal Year 2014 $ 1,536,712
Projected Cash on Hand
as of October 1, 2014 $ 1,256,369
Revenues $ 1,639,300
Expenditures $ 1,438,906
Ending Fund Balance
at September 30, 2015 $ 1,232,463
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 17th day of June
2014.
The second reading and public hearing being conducted on the 1st day of July
2014.
PASSED AND APPROVED by the City Council of the City of Colleyville, Texas,
on this the ________ day of _________________________ 2014.
ATTEST: CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Matthew C.G. Boyle
City Attorney
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 6b Agenda Date 06/17/2014 Number Ordinance O-14-1919
Type Ordinance
Department Colleyville Center
Title
Approval to amend Part II, Chapter 2 - Administration, Article II- Finance, Division 1,
Sec. 2-26 (j) of the Colleyville, Texas, Code of Ordinances, which sets fees and charges
for City Services, specifically Colleyville Center rental rates
Explanation
Reading and Public Hearing
The purpose of this item is to present to the City Council proposed changes to the
standard weekday rental rates that have been recommended by the Colleyville Center
Advisory Committee. Over fifty percent of weekday client surveys indicate a
perception that charging additional incremental fees for equipment usage and linens is
frustrating and makes it more difficult to budget for events. Weekday clients have
expressed a desire for bundled rates that are inclusive of both the rental and
equipment fees. Ninety-nine percent of weekday rentals utilize a current add on
service like microphones, rear screen projection system, or linens. The remaining one
percent of weekday clients elect to only rent the small meeting room space with tables
and chairs, providing their own linens.
The Colleyville Center Advisory Committee established a subcommittee for review
of the weekday rental rates. The subcommittee met on March 3, 2014 and April 7,
2014, to review and discuss the current weekday rental rate structure, ultimately
recommending a simplified structure that eliminates à la carte equipment and
administrative fees, and increases the standard weekday rental rates to achieve a
revenue neutral outcome that also improves customer service. The Colleyville Center
Advisory Committee proposed 50 percent rate increase in standard weekday rental
rates that will provide a revenue neutral collapse of existing add on fees. A typical
four-hour, full hall rental will increase by $230, one-half of the hall by $125, and the
small meeting conference room by $75. Entire eight-hour building rentals will increase
by $600. No changes are proposed to the rental rates for Colleyville based non-profit
and civic organizations.
As a part of this collapse and simplification of equipment rental and administrative
fees, the format and layout of all rate schedules has been updated. The current
weekend and non-profit rental add-on administrative fees will remain the same.
Several fees that are no longer charged due to outdated technology that is no longer
used, such as overhead projector and slide projector rentals, have been eliminated. A
few add-ons currently offered, such as ipod connections and water/soda service has
City Council Agenda Briefing 6b
City of Colleyville Page 2
been added to the Administrative Fee Schedule. These minor updates ensure that the
fee schedule in the Code of Ordinances mirrors the exact fees and services currently
offered at the Colleyville Center. The exact additions and deletions to the
Administrative Fee Schedule are highlighted in the attachment "Administrative Fee
Schedule Changes". Several existing policies have also been added to the
Miscellaneous Fees/Policies section to provide clarity and consistency, namely the
practice of providing free up-lighting when a client uses three or more Colleyville
businesses during their rental and the practice of charging $500 per hour when a client
fails to vacate the Center after its official closing time. All updates are reflected in the
attached proposed ordinance, which would replace the current Section 2-26 (j)
Colleyville Center Rental Rates in the Code of Ordinances.
The proposed weekday rental rate changes were brought forward to the full Colleyville
Center Advisory Committee on May 19, 2014 and were unanimously approved.
Staff presented the recommended changes to the City Council for consideration and
discussion at the June 3, 2014 Pre Council meeting, where the City Council did concur
with bringing forward the proposed changes for approval. The recommended changes,
if approved by the City Council, would take effect for all weekday rentals booked on or
after October 1, 2014.
Financial Impact
The proposed changes to Colleyville Center rental rates includes a simplified structure
that eliminates à la carte equipment and administrative fees, and increases the
standard weekday rental rates to achieve a revenue neutral outcome that also
improves customer service. The Colleyville Center Advisory Committee proposed 50%
rate increase in standard weekday rental rates will provide a revenue neutral collapse
of existing add on fees. A typical four-hour, full hall rental will increase by $230, one-
half of the hall by $125, and the small meeting conference room by $75. Entire eight-
hour building rentals will increase by $600. In total, no additional revenue is
anticipated.
Recommendation
Approve
Attachments
1.Administrative Fee Schedule Changes
2.Proposed Ordinance O-14-1919
Current Administrative Fee Schedule
(showing recommended changes)
ADMINISTRATIVE FEES
Non-Profit Standard
VIDEO
LCD Projector per hour (portable & ceiling mount)$65 with weekday max $150 $65 with weekday max $150
LCD Projector per day (portable & ceiling mount)$150 $150
LCD 220” Rear Screen HD Projector per hour $75 with weekday max $200 $75 with weekday max $200
Slide Projector with Cart $25 $25
Overhead Projector with Cart $25 $25
Rolling Video cart with electrical and extension $2 $10
Gallery Flat Screen or TV Monitor (per event)$65 $65
Stage Front Drop Screen $10 $40
Portable screen (9’)$40 $40
Conference Room pull down $20 $20
White Board / Flip Chart with easel $20 $20
Easel $15 $15
AUDIO
Baby Grand Piano $100 $100
Stage Lighting (one time setting – per hour)$50 $50
Stage Lighting and sound board (must use AV
Tech)
$200 + AV Tech $200 + AV Tech
Monitor Speakers $20 $20
CD Player $50 $50
Podium with Microphone $20 $35
IPod Connection $20 $20
Corded Microphone on stand – one free with N/S
Hall
$15 $15
Wireless Microphone (hand held or lapel)$25 $50
Telephone Conferencing Equipment $30 $30
Colored Up Lights $200 $200
ROOM SET
Table Setup (per table)Included in room rental Included in room rental
Chair Setup (per chair)Included in room rental Included in room rental
Linens (per linen) Weekdays only $5 $5
Draped and Skirted Registration Table $15 $15
Room Change after final set (per table and chair
set)
$20 $20
Repositioning room during event $400 + $10 ea. Table set $400 + $10 ea. Table Set
CATERING
Catering fee 15% of F&B with $1.50 pp min.15% F&B 15% F&B
Catering (client self-catering – KU) Flat Fee based
upon set up or attendance whichever is greater
$1 per person weekday and
Non Profit ($300 Max)
$2 per person weekends
$1 per person weekday
$2 per person weekends
Deluxe Coffee Service with condiments 15 cup carafe - $15 15 cup carafe - $15
Continental Breakfast (pp w/20 )$10 pp including fruit $10 pp including fruit
Gourmet Box Lunch (pp w/20 min)$15 pp including beverage $15 pp including beverage
Break Service (beverage & cookies – pp w/20 min)$5 per person $5 per person
Water/Soda Service $1 per bottle $1 per bottle
MISCELLANEOUS
Copies - $.25 first copy, $.10 thereafter $.25/$.10 $.25/$.10
Copies (over 51) - $.85 first copy, $.15 thereafter $.85/$.15 $.85/$.15
Fax Machine (incoming and outgoing)$2 per page +
Long distance charge
$2 per page +
Long distance charge
Gaffers Tape per roll- Cost plus 25%Cost plus 25%Cost plus 25%
DEPOSITS
Entire Building $500 $500
Grand Hall $300 $300
Half Hall (North or South)$200 $200
Conference Room $50 $50
ORDINANCE O-14-1919
AMENDING PART II, CHAPTER 2-ADMINISTRATION, ARTICLE II-
FINANCE, DIVISION 1, SEC. 2-26 (J) OF THE COLLEYVILLE, TEXAS,
CODE OF ORDINANCES, WHICH SETS FEES AND CHARGES FOR CITY
SERVICES, SPECIFICALLY COLLEYVILLE CENTER RENTAL RATES, AND
PROVIDING FOR AN EFFECTIVE DATE
WHEREAS, the City of Colleyville charges fees for miscellaneous services
and materials as authorized by Ordinance O-92-880 and it is
desirous to update those fees; and
WHEREAS, all statutory and constitutional requirements for the passage of
this ordinance have been adhered to, including but not limited
to the Open Meetings Act; and
WHEREAS, the City Council determines that the passage of this ordinance
is in the best interests of the health, safety, and welfare of the
public.
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT all matters stated hereinabove are found to be true and
correct and are incorporated herein by reference as if copied in
their entirety.
Sec. 2. THAT from and after the effective date of this ordinance,
Chapter 2 Section 2-26 (j), Colleyville Center rental rates shall
be deleted and replaced in its entirety with the revisions as
shown on Exhibit “A”.
Sec. 3. THAT the effective date of this ordinance shall be October 1,
2014.
AND IT IS SO ORDERED.
The first reading and public hearing being conducted on the 17th day of June
2014.
The second reading and public hearing being conducted on the 1st day of
July 2014.
Ordinance O-14-1919
Page 2 of 2
PASSED AND APPROVED by the City Council of the City of Colleyville, Texas,
on this the ________ day of _________________________ 2014.
ATTEST: CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
APPROVED AS TO FORM AND LEGALITY:
Matthew C. G. Boyle
City Attorney
EXHIBIT “A”
1
NON-RESIDENT & BUSINESS
STANDARD RATES
ROOM
MAX OCC.
THEATER = T
BANQUET = B
CLASSROOM = C
*WEEKDAY RATE
FOUR HOUR BLOCK OF
TIME, EXCEPT FOR ENTIRE
BUILDING RENTAL WHICH
IS EIGHT HOURS
PRIME
WEEKEND
FRI / SAT/ SUN
EIGHT HOUR RENTAL
SMALL
CONFERENCE
ROOM
792 SQ. FT.
T-60
B-50
C-35
$200
ENTIRE BUILDING
RENTAL ONLY
NORTH HALL
3,155 SQ.FT.
1,664 PLUS 1491
STAGE
T-200
B-100
C- 70
$375
ENTIRE BUILDING
RENTAL ONLY
SOUTH HALL
2,872 SQ. FT.
1,872 PLUS 1,000
KITCHEN
T-200
B-100
C- 70
$375
ENTIRE BUILDING
RENTAL ONLY
NORTH-
SOUTH
HALL
TOTAL 6,027
FLOOR -3,536
T-500
B-300
C-150
$700
ENTIRE BUILDING
RENTAL ONLY
ENTIRE
BUILDING
8,475 SQ. FT.
BUILDING
OCCUPANCY
T-500
$1,800
WEEKDAY
FRIDAY & SUNDAY
$1,800
PRIME SATURDAY
$2,200
GARDEN
PLAZA
(Including chairs)
T-150
$300
$300
*Includes tables, chairs, and all add‐ons listed in the Video, Audio, and Room Set sections of the
Administrative Fee Schedule.
EXHIBIT “A”
2
COLLEYVILLE RESIDENT/BUSINESS
WITH 20% DISCOUNT
ROOM
MAX OCC.
THEATER = T
BANQUET = B
CLASSROOM = C
*WEEKDAY RATE
FOUR HOUR BLOCK OF
TIME, EXCEPT FOR ENTIRE
BUILDING RENTAL WHICH
IS EIGHT HOURS
PRIME
WEEKEND
FRI / SAT/ SUN
EIGHT HOUR RENTAL
SMALL
CONFERENCE
ROOM
792 SQ. FT.
T-60
B-50
C-35
$160
ENTIRE BUILDING
RENTAL ONLY
NORTH HALL
3,155 SQ.FT.
1,664 PLUS 1491
STAGE
T-200
B-100
C- 70
$300
ENTIRE BUILDING
RENTAL ONLY
SOUTH HALL
2,872 SQ. FT.
1,872 PLUS 1,000
KITCHEN
T-200
B-100
C- 70
$300
ENTIRE BUILDING
RENTAL ONLY
NORTH-
SOUTH
HALL
TOTAL 6,027
FLOOR -3,536
T-500
B-300
C-150
$560
ENTIRE BUILDING
RENTAL ONLY
ENTIRE
BUILDING
8,475 SQ. FT.
BUILDING
OCCUPANCY
T-500
$1,440
WEEKDAY
$1,440
FRIDAY & SUNDAY
$1,760
PRIME SATURDAY
GARDEN
PLAZA
(Including chairs)
T-150
$300
$300
*Includes tables, chairs, and all add‐ons listed in the Video, Audio, and Room Set sections of the
Administrative Fee Schedule.
EXHIBIT “A”
3
COLLEYVILLE BASED
NON-PROFIT & CIVIC ORGANIZATIONS
ROOM
MAX OCC.
THEATER = T
BANQUET = B
CLASSROOM = C
WEEKDAY RATE
FOUR HOUR BLOCK OF
TIME, EXCEPT FOR ENTIRE
BUILDING RENTAL WHICH
IS EIGHT HOURS
PRIME
WEEKEND
FRI / SAT/ SUN
EIGHT HOUR RENTAL
SMALL
CONFERENCE
ROOM
792 SQ. FT.
T-60
B-50
C-35
$60
ENTIRE BUILDING
RENTAL ONLY
NORTH HALL
3,155 SQ.FT.
1,664 PLUS 1491
STAGE
T-200
B-100
C- 70
$80
ENTIRE BUILDING
RENTAL ONLY
SOUTH HALL
2,872 SQ. FT.
1,872 PLUS 1,000
KITCHEN
T-200
B-100
C- 70
$80
ENTIRE BUILDING
RENTAL ONLY
NORTH-
SOUTH
HALL
TOTAL 6,027
FLOOR -3,536
T-500
B-300
C-150
$140
ENTIRE BUILDING
RENTAL ONLY
ENTIRE
BUILDING
8,475 SQ. FT.
BUILDING
OCCUPANCY
T-500
$300
WEEKDAY
50% DISCOUNT
FRIDAY & SUNDAY
$900
20% DISCOUNT
PRIME SATURDAY
$1,760
GARDEN
PLAZA
(Including chairs)
T-150
$300
$300
EXHIBIT “A”
4
ADMINISTRATIVE FEES
Non‐Profit Standard
VIDEO
LCD Projector per hour (portable and ceiling
mount)
$65 with weekday max $150 $65
LCD 220” Rear Screen HD Projector per hour $75 with weekday max $200 $75
Rolling Video cart with electrical and extension $2 $10
Gallery Flat Screen or TV Monitor (per event) $65 $65
Stage Front Drop Screen $10 $40
Portable screen (9’) $40 $40
Conference Room pull down $20 $20
White Board / Flip Chart with easel $20 $20
Easel $15 $15
AUDIO
Baby Grand Piano $100 $100
Stage Lighting (one time setting – per hour) $50 $50
Stage Lighting and sound board (must use AV
Tech)
$200 + AV Tech $200 + AV Tech
Podium with Microphone $20 $35
IPod Connection $20 $20
Corded Microphone on stand – one free with N/S
Hall
$15 $15
Wireless Microphone (hand held or lapel) $25 $50
Colored Up Lights $200 $200
ROOM SET
Linens (per linen) Weekdays only $5 $5
Draped and Skirted Registration Table $15 $15
Room Change after final set (per table and chair
set)
$20 $20
Repositioning room during event $400 + $10 ea. Table set $400 + $10 ea. Table Set
CATERING
Catering fee 15% of F&B with $1.50 pp min. 15% F&B 15% F&B
Catering (client self-catering – KU) Flat Fee based
upon set up or attendance whichever is greater
$1 per person weekday or
weekend ($300 Max)
$1 per person weekday
$2 per person weekends
Deluxe Coffee Service with condiments 15 cup carafe - $15 15 cup carafe - $15
Continental Breakfast (w/20 person minimum ) $10 pp including fruit $10 pp including fruit
Gourmet Box Lunch (w/20 person minimum) $15 pp including beverage $15 pp including beverage
Break Service (beverage & cookies – w/20 person
minimum)
$5 per person $5 per person
Water/Soda Service $1 per bottle $1 per bottle
MISCELLANEOUS
Copies 1-50 - $.25 first copy, $.10 thereafter $.25/$.10 $.25/$.10
Fax Machine (incoming and outgoing) $2 per page $2 per page
DEPOSITS
Entire Building $500 $500
Grand Hall $300 $300
Half Hall (North or South) $200 $200
Conference Room $50 $50
EXHIBIT “A”
5
MISCELLANEOUS FEES/POLICIES
Cancellation Policy- Any cancellation of a Friday, Saturday, or Sunday entire
building rental or combined North/South Hall booking shall result in lessee
forfeiting one-half of the deposit. If the cancellation is received 180 to 120
calendar days prior to the event, the lessee will forfeit all of the deposit. If
the cancellation is received less than 120 calendar days prior to the event,
the lessee will forfeit all monies paid to the Colleyville Center.
Colleyville Center Service Fees- A service fee of up to $500.00 will be
charged to lessee for failure to leave the premises (building and grounds) in
as good or better condition than it was prior to being leased.
AV Surcharge- All rented audio visual equipment brought into the building by
another vendor incurs a 15 percent charge of the Colleyville Center fee for
same equipment.
Non-profit Donations- Any not for profit organization that donates over
$50,000.00 to the Colleyville Center does not incur equipment fees. Supply
and service fees are not included in this waiver. If a not for profit
organization donates a single piece of equipment, it becomes Colleyville
Center property and use of that equipment by that organization does not
incur equipment fees.
Discount for Using Local Businesses- If a client uses three or more Colleyville
businesses during their event, the Center will provide complimentary colored
up-lighting ($200 value).
Additional Rental Hours- If a client requests to extend a rental of the entire
building beyond their eight hour rental, additional hours will be available for
an additional $250 per hour, within the business hours of the Center. The
additional hours must be requested in advance. Fees will not be pro-rated
for increments of time less than one hour.
Late Fees- The Colleyville Center closes at 12 a.m. (midnight) on Friday and
Saturday and 11 p.m. Sunday through Thursday. Should a client remain on
the premises after the building is closed, a fee will be assessed at the rate of
$500 per hour until such time the building is vacated. Fees will not be pro-
rated for increments of time less than one hour.
Colleyville Center Rental Hours- The Colleyville Center is available for rental
from 8 a.m. to 11 p.m. Monday through Thursday, 8 a.m. to midnight on
Friday, 11 a.m. to midnight on Saturday, and 11 a.m. to 11 p.m. on Sunday.
EXHIBIT “A”
6
Weekday rental rates apply Monday through 4 p.m. on Friday. Prime
Weekend Rates apply 4 p.m. Friday through 11 p.m. Sunday.
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7a Agenda Date 06/17/2014 Number Resolution R-14-3757
Type Resolution
Department City Secretary
Title
A resolution appointing a member to the Colleyville Economic Development
Corporation (CEDC) Board of Directors
Explanation
Reading and Public Hearing
As per the Articles of Incorporation of the Colleyville Economic Development
Corporation (CEDC) Board, if a member of the City Council ceases to be a
Councilmember, such event shall constitute an automatic resignation as a director and
such vacancy shall be filled in the same manner as other vacancies.
As the term of Councilmember Stan Hall expired June 3, 2014, it is necessary to
appoint a Councilmember to serve on the CEDC Board for a term consecutive with their
term on the City Council.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Colleyville Economic Development Corporation roster
2.Resolution R-14-3757
Colleyville Economic Development Corporation
PRESIDENT
Carol Wollin
4600 Dartmoore Lane
Colleyville, TX 76034
H: (817) 281-3058
cwollin@colleyville.com
TERM:Jun 2013 - May 2016
VICE PRESIDENT
Stan Hall
6229 Cimmaron Trail
Colleyville, TX 76034
H: (817) 488-2996
shall@colleyville.com
TERM:May 2011 - May 2014
DIRECTOR
Mark Davidson
4708 Behrens Road
Colleyville, TX 76034
W: (469) 417-9995
mdavidson@mdcomre.com
TERM:Sep 2013 - Sep 2015
DIRECTOR
Tom Hart
1717 Avondale
Colleyville, TX 76034
H: (817) 540-1171
thart@colleyville.com
TERM:Jul 2012 - May 2015
DIRECTOR
David Kelly
905 Inwood Lane
Colleyville, TX 76034
H: (817) 656-1862
dkelly@colleyville.com
TERM:Jun 2013 - May 2016
DIRECTOR
Bradley Shields
206 Mill Wood Court
Colleyville, TX 76034
W: (214) 647-3572
H: (817) 829-4994
bshields129@gmail.com
TERM:Sep 2013 - Sep 2015
DIRECTOR
Mark Slosson
2407 Poplar Court
Colleyville, TX 76034
W: (214) 557-1082
H: (817) 455-6900
slosson@verizon.net
TERM:Sep 2013 - Sep 2015
FINANCE MANAGER
Terry Leake
100 Main Street
Colleyville, TX 76034
W: (817) 503-1115
tleake@colleyville.com
GENERAL MANAGER
Jennifer Fadden
100 Main Street
Colleyville, TX 76034
W: (817) 503-1116
jfadden@colleyville.com
SECRETARY
Amy Shelley
100 Main Street
Colleyville, TX 76034
W: (817) 503-1133
ashelley@colleyville.com
RESOLUTION R-14-3757
A RESOLUTION APPOINTING A MEMBER TO THE
COLLEYVILLE ECONOMIC DEVELOPMENT CORPORATION (CEDC)
BOARD OF DIRECTORS
WHEREAS,in accordance with the Articles of Incorporation of the
Colleyville Economic Development Corporation (CEDC), if a
member of the City Council ceases to be a Councilmember,
such event shall constitute an automatic resignation as a
director and such vacancy shall be filled in the same manner as
other vacancies; and
WHEREAS,one (1) Councilmember's term has expired.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT Councilmember ___________ is appointed to serve on
the Colleyville Economic Development Corporation Board of
Directors for a term concurrent with the term on the City
Council.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ________ AYES, ________ NAYS, AND ________
ABSTENTIONS ON THIS THE 17TH DAY OF JUNE 2014.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7b Agenda Date 06/17/2014 Number Resolution R-14-3758
Type Resolution
Department City Secretary
Title
A resolution appointing a member to the Tax Increment Finance (TIF) District Board to
fill an unexpired term
Explanation
Reading and Public Hearing
As per the Tax Increment Financing (TIF) District Board bylaws, approved by
Resolution R-98-1, the TIF Board of Directors shall consist of nine (9) directors, five of
whom shall be appointed by the City Council. The governing bodies of the Grapevine-
Colleyville Independent School District (GCISD), Tarrant County, Tarrant County
College, and the Tarrant County Hospital District, shall appoint one (1) member each
to the District. As per the TIF Bylaws, directors shall be appointed by the governing
body and shall serve for two-year terms beginning on January 1, or until their
successors are appointed by the respective governing bodies.
The City Council term of Stan Hall expired on June 3, 2014. This item provides for City
Council to appoint a Councilmember to the TIF District Board of Directors to an
unexpired term of December 2014.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Tax Increment Finance District Board roster
2.Resolution R-14-3758
Tax Increment Finance District Board
CHAIR
David Kelly
905 Inwood Lane
Colleyville, TX 76034
H: (817) 656-1862
dkelly@colleyville.com
TERM:Dec 2012 - Dec 2014
VICE-CHAIR
Mike Taylor
5209 Coventry Place
Colleyville, TX 76034
H: (817) 267-5407
mtaylor@colleyville.com
TERM:Dec 2012 - Dec 2014
DIRECTOR
Stan Hall
6229 Cimmaron Trail
Colleyville, TX 76034
H: (817) 488-2996
shall@colleyville.com
TERM:Jun 2013 - Dec 2014
DIRECTOR
Tom Hart
1717 Avondale
Colleyville, TX 76034
H: (817) 540-1171
thart@colleyville.com
TERM:Dec 2012 - Dec 2014
DIRECTOR
Carol Wollin
4600 Dartmoore Lane
Colleyville, TX 76034
H: (817) 281-3058
cwollin@colleyville.com
TERM:Dec 2012 - Dec 2014
GCISD
John Eubanks
7009 Lismore Court
Colleyville, TX 76034
H: (817) 481-3009
johnteubanks@verizon.net
TERM:Dec 2012 - Dec 2014
Tarrant County College
Mark McClendon
1500 Houston Street
Fort Worth, TX 76102
W: (817) 515-5203
TERM:Dec 2012 - Dec 2014
Tarrant County Hospital
Scott Rule
1500 South Main Street
Fort Worth, TX 76104
W: (817) 702-6871
srule@jpshealth.org
TERM:Dec 2012 - Dec 2014
Tarrant County
Carolyn Sims
645 Grapevine Highway, Suite 6
Hurst, TX 76054
W: (817) 581-3600
cssims@tarrantcounty.com
TERM:Dec 2012 - Dec 2014
RESOLUTION R-14-3758
A RESOLUTION APPOINTING A MEMBER TO THE
TAX INCREMENT FINANCING DISTRICT (TIF) BOARD OF DIRECTORS
TO FILL AN UNEXPIRED TERM
WHEREAS,one Colleyville City Council position on the Tax Increment
Financing District (TIF) Board of Directors is vacant with an
unexpired term of December 2014.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the City Council hereby appoints ___________________
to the Tax Increment Financing District Board of Directors to fill
the unexpired term to December 2014.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ________ AYES, ________ NAYS, AND ________
ABSTENTIONS ON THIS THE 17TH DAY OF JUNE 2014.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7c Agenda Date 06/17/2014 Number Resolution R-14-3759
Type Resolution
Department City Secretary
Title
A resolution appointing a member to the Audit Committee
Explanation
Reading and Public Hearing
On June 17, 2003, by Resolution R-03-2174, City Council established an Audit
Committee, whose purpose is to review a draft of the audit report and meet with the
auditors, before the audit is presented to the full City Council. The Committee is
comprised of three members of City Council, whose terms shall be concurrent with a
member's term on the City Council.
This resolution provides for City Council to fill the position held by Councilmember Stan
Hall, whose term expired June 3, 2014.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Audit Committee roster
2.Resolution R-14-3759
Audit Committee
Stan Hall
6229 Cimmaron Trail
Colleyville, TX 76034
H: (817) 488-2996
shall@colleyville.com
TERM:Jun 2011 - May 2014
Tom Hart
1717 Avondale
Colleyville, TX 76034
H: (817) 540-1171
thart@colleyville.com
TERM:Jun 2012 - May 2015
Chuck Mogged
3002 Edgewood Lane
W: (817) 851-6408
H: (817) 454-7111
cmogged@colleyville.com
TERM:Jun 2013 - May 2016
RESOLUTION R-14-3759
A RESOLUTION APPOINTING A MEMBER TO THE
AUDIT COMMITTEE
WHEREAS,one position on the Audit Committee is vacant due to the
expiring term of a Councilmember.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the City Council hereby appoints ___________________
to serve on the Audit Committee for a term concurrent with the
term on the City Council.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ________ AYES, ________ NAYS, AND ________
ABSTENTIONS ON THIS THE 17TH DAY OF JUNE 2014.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 7d Agenda Date 06/17/2014 Number Resolution R-14-3760
Type Resolution
Department City Council
Title
Appointing the Mayor and two Colleyville City Councilmembers to the Municipal Judge
Review and Selection Committee
Explanation
Reading and Public Hearing
In March 2012, the Colleyville City Council and the Keller City Council unanimously
approved an Interlocal Agreement for Combined Municipal Court Services for the cities
of Colleyville and Keller. Included in the interlocal agreement (attached as Exhibit
"A") is a provision for the appointment of a municipal court judge and the
establishment of a Municipal Judge Review and Selection Committee.
The Municipal Judge Review and Selection Committee is charged with the selection and
annual salary recommendation for the Municipal Judge, and is comprised of the Mayors
and two appointed City Councilmembers from both Colleyville and Keller. Per attached
Resolution R-12-3488, approved by City Council April 17, 2012, a two-year initial term
of appointment for City Councilmembers was established, with terms expiring April
2014, and an option for the appointment to be extended for an additional two-year
term, at the discretion of the City Council. Attached Resolution R-13-3636, approved
June 4, 2013, filled the Colleyville City Councilmember vacancy on the Municipal Judge
Review and Selection Committee.
The terms of Colleyville City Councilmembers Stan Hall and Carol Wollin expired April
30, 2014. This item allows for City Council appointment of two councilmembers to a
two-year term on the Municipal Judge Review and Selection Committee.
Financial Impact
There is no financial impact to the City.
Recommendation
Approve
Attachments
1.Exhibit "A"
2.Resolution R-12-3488
3.Resolution R-13-3636
4.Resolution R-14-3760
Exhibit A
Colleyville and Keller recognize that the combined Municipal Court will operate
most efficiently with the appointment of a single Municipal Court Judge, and the parties
will endeavor to achieve that goal. That said, Colleyville and Keller reserve the right to
select and/or remove their Municipal Court Judge in accordance with their applicable
Charter provisions. A municipal judge review and selection committee consisting of both
Mayor’s and two duly appointed City Council members from each City will formulate a
process for obtaining and assessing candidates for the Municipal Court Judge position.
The current Judges for Colleyville and Keller will be invited to submit their candidacy for
the combined Court. Upon the conclusion of such process, the Committee shall make a
recommendation to the full Colleyville and Keller City Councils for the selection of the
Municipal Court Judge. If such candidate is approved by both the Colleyville and Keller
City Councils, that candidate shall serve as the Municipal Court Judge for the combined
Municipal Court for an initial term of two (2) years. In the event the candidate is not
approved by both Colleyville and Keller, the matter shall be referred back to the standing
committee for the recommendation of an alternative appointment. In the event such
alternative appointment is not approved by both Colleyville and Keller, then this issue
shall be sent to dispute resolution pursuant to Section 9 of the Agreement. Any renewals
of term or approval of a replacement Judge will be subject to this process.
Upon appointment, the Municipal Court Judge will be responsible for all judicial
services for the combined Court, including but not limited to the following: adjudication
of all cases, plea dockets, trial dockets (both before the court and jury trials), property
hearings, arraignments, emergency protective order hearings, dangerous dog hearings,
warrant issuance (including search, arrest, and blood warrants), juror notification, setting
of bonds, other judicial proceedings and magistrate services. The Municipal Judge shall
propose to the standing committee a temporary replacement(s) who shall perform the
duties of the Municipal Judge in his/her absence. In the event either Colleyville or Keller
objects to the proposed temporary replacement Judge(s), the Municipal Court Judge must
propose an alternative replacement(s) until such replacement(s) is approved by both
Colleyville and Keller. If for any reason, the Municipal Court Judge is unable to attend to
their duties on a given date, the Judge must notify the Court Administrator. Any
temporary replacement Judge will be compensated by the Municipal Court Judge out of
his/her salary.
The standing committee shall recommend an annual salary for the Municipal
Judge to be considered by the respective City Councils and if approved incorporated into
the employment contract of the Municipal Judge.
RESOLUTION R-12-3488
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEYVILLE,
TEXAS, APPOINTING THE MAYOR AND TWO (2) CITY
COUNCILMEMBERS TO SERVE ON THE MUNICIPAL JUDGE REVIEW
AND SELECTION COMMITTEE, IN ACCORDANCE
WITH EXHIBIT ~~A" OF THE INTERLOCAL AGREEMENT FOR
COMBINED MUNICIPAL COURT SERVICES FOR THE CITIES OF
COLLEYVILLE AND KELLER
WHEREAS, the Interlocal Agreement for Combined Municipal Court
Services for the cities of Colleyville and Keller, Exhibit "A",
provides that the Municipal Judge Review and Selection
Committee shall consist of the Mayors and two duly appointed
City Councilmembers from both the cities of Colleyville, Texas,
and Keller, Texas; and
WHEREAS, it is hereby necessary that the Mayor and two (2) City
Councilmembers be appointed to serve on the Municipal Judge
Review and Selection Committee; and
WHEREAS, the initial term of appointment shall be for a period of two
years for City Councilmembers expiring in April 2014, and may
be extended for additional two-year terms at the discretion of
the City Council.
NOW, THEREFORE, BE IT RESOLVED BYTHE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT the above findings are hereby found to be true and
correct and are incorporated herein in their entirety.
Sec. 2. THAT the City Council of the City of Colleyville, Texas in
accordance withthe Interlocal Agreement for Combined
Municipal Court Services for the cities of Colleyville and Keller,
Exhibit "A", hereby appoints the Mayor and following City
Councilmembers to serve on the Municipal Judge Review and
Selection Committee:
Mayor David Kelly
Councilmember Michael Muhm
Councilmember Stan Hall
Sec. 3. THAT the two-year appointments shall end in April of even
numbered years.
Exhibit A
Colleyville and Keller recognize that the combined Municipal Court will operate
most efficiently with the appointment of a single Municipal Court Judge, and the parties
will endeavor to achieve that goaL That said, Colleyville and Keller reserve the right to
select and/or remove their Municipal Court Judge in accordance with their applicable
Charter provisions. A municipal judge review and selection committee consisting of both
Mayor's and two duly appointed City Council members from each City will formulate a
process for obtaining and assessing candidates for the Municipal Court Judge position.
The current Judges for Colleyville and Keller will be invited to submit their candidacy for
the combined Court. Upon the conclusion of such process, the Committee shall make a
recommendation to the full Colleyville and Keller City Councils for the selection of the
Municipal Court Judge. If such candidate is approved by both the Colleyville and Keller
City Councils, that candidate shall serve as the Municipal Court Judge for the combined
Municipal Court for an initial term of two (2) years. In the event the candidate is not
approved by both Colleyville and Keller, the matter shall be referred back to the standing
committee for the recommendation of an alternative appointment. In the event such
alternative appointment is not approved by both Colleyville and Keller, then this issue
shall be sent to dispute resolution pursuant to Section 9 of the Agreement. Any renewals
of term or approval of a replacement Judge will be subject to this process.
Upon appointment, the Municipal Court Judge will be responsible for all judicial
services for the combined Court, including but not limited to the following: adjudication
of all cases, plea dockets, trial dockets (both before the court and jury trials), property
hearings, arraignments, emergency protective order hearings, dangerous dog hearings,
warrant issuance (including search, arrest, and blood warrants), juror notification, setting
of bonds, other judicial proceedings and magistrate services. The Municipal Judge shall
propose to the standing committee a temporary replacement(s) who shall perform the
duties of the Municipal Judge in his/her absence. In the event either Colleyville or Keller
objects to the proposed temporary replacement Judge(s), the Municipal Court Judge must
propose an alternative replacement(s) until such replacement(s) is approved by both
Colleyville and Keller. If for any reason, the Municipal Court Judge is unable to attend to
their duties on a given date, the Judge must notify the Court Administrator. Any
temporary replacement Judge will be compensated by the Municipal Court Judge out of
his/her salary.
The standing committee shall recommend an annual salary for the Municipal
Judge to be considered by the respective City Councils and if approved incorporated into
the employment contract of the Municipal Judge.
l
RESOLUTION R-13-3636
A RESOLUTION APPOINTING A MEMBER TO THE
MUNICIPAL JUDGE REVIEW AND SELECTION COMMITTEE
TO FILL AN UNEXPIRED TERM
WHEREAS, one Colleyville City Councilmember position on the Municipal
Judge Review and Selection Committee is vacant with an
unexpired term of April 2014.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1. THAT Councilmember Carol Wollin is appointed to serve on the
Municipal Judge Review and Selection Committee, to fill the
unexpired term to April 2014.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF AYES, D NAYS, AND 0
ABSTENTIONS ON THIS THE 4T DAY OF JUNE 2013.
ATTEST: CITY OF COLLEYVILLE
411 1 I4
Amy •, elley David Kelly
City Secretary Mayor
RESOLUTION R-14-3760
A RESOLUTION APPOINTING THE MAYOR AND TWO CITY
COUNCILMEMBERS TO THE MUNICIPAL JUDGE REVIEW AND
SELECTION COMMITTEE
WHEREAS,the Interlocal Agreement for Combined Municipal Court
Services for the cities of Colleyville and Keller, Exhibit “A”,
provides that the Municipal Judge Review and Selection
Committee shall consist of the Mayors and two duly appointed
City Councilmembers from both the cities of Colleyville, Texas,
and Keller, Texas; and
WHEREAS,the terms of two Colleyville City Councilmembers expired April
30, 2014.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the City Council of the City of Colleyville, Texas in
accordance with the Interlocal Agreement for Combined
Municipal Court Services for the cities of Colleyville and Keller,
attached Exhibit “A”, hereby appoints the Mayor and following
City Councilmembers to serve on the Municipal Judge Review
and Selection Committee, to a two-year term expiring April
2016:
Mayor David Kelly
Councilmember ___________
Councilmember ___________
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ___ AYES, ___ NAYS, AND ___ ABSTENTIONS ON
THIS THE 17TH DAY OF JUNE 2014.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor
Exhibit A
Colleyville and Keller recognize that the combined Municipal Court will operate most
efficiently with the appointment of a single Municipal Court Judge, and the parties will
endeavor to achieve that goal. That said Colleyville and Keller reserve the right to select
and/or remove their Municipal Court Judge in accordance with their applicable Charter
provisions. A municipal judge review and selection committee consisting of both Mayor’s and
two duly appointed City Council members from each City will formulate a process for
obtaining and assessing candidates for the Municipal Court Judge position. The current
Judges for Colleyville and Keller will be invited to submit their candidacy for the combined
Court. Upon the conclusion of such process, the Committee shall make a recommendation to
the full Colleyville and Keller City Councils for the selection of the Municipal Court Judge.
If such candidate is approved by both the Colleyville and Keller City Councils, that candidate
shall serve as the Municipal Court Judge for the combined Municipal Court for an initial
term of two (2) years. In the event the candidate is not approved by both Colleyville and
Keller, the matter shall be referred back to the standing committee for the recommendation
of an alternative appointment. In the event such alternative appointment is not approved
by both Colleyville and Keller, then this issue shall be sent to dispute resolution pursuant to
Section 9 of the Agreement. Any renewals of term or approval of a replacement Judge will be
subject to this process.
Upon appointment, the Municipal Court Judge will be responsible for all judicial
services for the combined Court, including but not limited to the following: adjudication of
all cases, plea dockets, trial dockets (both before the court and jury trials), property
hearings, arraignments, emergency protective order hearings, dangerous dog hearings,
warrant issuance (including search, arrest, and blood warrants), juror notification, setting of
bonds, other judicial proceedings and magistrate services. The Municipal Judge shall propose
to the standing committee a temporary replacement(s) who shall perform the duties of the
Municipal Judge in his/her absence. In the event either Colleyville or Keller objects to the
proposed temporary replacement Judge(s), the Municipal Court Judge must propose an
alternative replacement(s) until such replacement(s) is approved by both Colleyville and
Keller. If for any reason, the Municipal Court Judge is unable to attend to their duties on a
given date, the Judge must notify the Court Administrator. Any temporary replacement Judge
will be compensated by the Municipal Court Judge out of his/her salary.
The standing committee shall recommend an annual salary for the Municipal
Judge to be considered by the respective City Councils and if approved incorporated into the
employment contract of the Municipal Judge.
SPEAKER CARD _ .
Date: ((/E7/fq
Agenda Item Number: g
For example: 5a (this can be found on the far left side of the agenda Copt').
I will speak In Support of this item. V I will speak In Opposition to this item.
I do not wish to speak, but please record my: support opposition
Name: J611101ftlati 6(tiwmIMe(
Address: 3305 l(ey City: _r®f l/ o (
I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda
as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking
under the Citizen's Comments section of the agenda.
Signed: t 'r1 ��'1/ t /
This information is a Public Record
•
SPEAKER CARD
Date: 1///--f
Agenda Item Number:
g
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I will speak In Support of this item. I will speak In Opposition to this item.
I do not wish to speak, but please record my: support opposition
Name: 4 1 ' ;a
Address: / �.�
/ fl aZ, � City: eaeAraili)
I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda
as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking
under the Citizen's Comments section of the agenda.
Signed: C6/0,free&
This information is a Public Record
SPEAKER CARD
Date: (fi 11
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I will speak In Support of this item. , I will speak In Opposition to this item.
I do not wish to speak, but please record my: support opposition
Name: F% l"c(■4
Address: 0 6CD 1.A b2 eak7 City: CvL4 EMV
I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda
as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking
under the " " en's Comments section of the agenda.
Signed:
This information is a Public Record
SPEAKER CA RD .
Date: '1
Agenda Item Number: 8
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I will speak In Support of this item. Ci. I will speak I
p In Opposition to this item.
I do not wish to speak, but please record my: support opposition
Name: i ti C c�Z` J CCD N d 2
Address: 0 ( A 1\€'Nd-a-�e City: C
I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda
as a Public Hearing, City Coun d cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 9 he Texas Loca Go ernment Code. This includes persons speaking
under the Citizen's Com�ift section of thew a fir;
Signed: �/ /-j(f l7
This infgrination is a Public Record
SPEAKER CARD .
Date: b'-(7---/(-(
Agenda Item Number:
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P PP P PP
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T ,
Name: 11 n fil j �I at
Address: M g-tadt__ Ka City: C,0 iletpi it
I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda
as a Public Hearing, City Council cannot-respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking
under the Citizen's Comments section of the agenda.
Signed: 0/Y/4tagil)
This information is a Public Record
SPEAKER CARD .
Date: H9"1
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•
•
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I do not wish to speak, but please record y: support opposition
Name: 6anAlt t
Address: S b er),13 I2A City: CO lie Il iiie
I understand I am limited to speaking for five minutes. For agenda items nol listed on the agenda
as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking
under the Citi en's Commennsection of the a.enda.
iquipai
Signed:
This info mation is a Public Record
SPEAKER CARD
Date: 4 - 11-7-9/Li
t
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n�f
Name: ��d a��4 v, ''Ls'L✓p��"� I `''/{4'� �'''if �r/ e
Address: /q 00 nag,' g4. City: CP/ern/it I4
I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda
as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking
under the Citizen's Comments section of the agenda.
Signed: ��v� 7 ��o oS '
�G This information is a Public Record
SPEAKER CARD
Date: f'� 1
Agenda Item Number:
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5/ �� lc= Ic
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Name: I. i -Kl) l
Address: Si .
City: C oLL Levi
I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda
as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Chapter 551 of the Texas Local Government Code. This includes persons speaking
'
under the ' n's omments section of the agenda.
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This in is a Public Record
SPEAKER CARD
•
Date: � ' Q0)4
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k pI will speak In Support of this item. I will speak In O
pp p Opposition to this item.
I do not wish to speak, but please record my: support opposition
Name: 1 e1rLf WW`eklc
Address: V-11< \ 40Q, \�•A-) City: 06i(LQ_,K) 1 I (Q_
I understand I am limited to speaking for five minutes. For agenda items not listed on the agenda
as a Public Hearing, City Council cannot respond to speakers in accordance with the Texas Open
Meetings Law, Cha er 551 of the Texas Local Government Code. This includes persons speaking
under the Ci men' omments se- ion of the agenda.
Ctill
Signed: _wAc._ _
T is information is a Pu'I . .ecord
TO: Colleyville City Council and Citizens of Colleyville
FROM: Lloyd A. and Ida J.Winsworth
We reside at 4900 Stafford Drive in Colleyville,at the southwest corner of the intersection at
Glade Road and Stafford Drive.We have lived there since 1966. The wall of our house is
located approximately thirty-eight feet from the edge of Glade Road's driving surface.
Our driveway exits onto Glade Road. The driveway is located directly opposite from Bluebonnet
Road such that we can exit our driveway,cross Glade Road, and drive directly onto Bluebonnet
Road,or turn east or west onto Glade Road,at our choosing. This configuration is highly
conyenient for us,as traffic stops in all directions at this location and a.11ows us to exit our
driveway freely.
Work currently proposed to be performed on Glade Road will significantly lower the elevation of
that portion of Glade Road that runs along side our home. The proposed work would result in
the loss of use of our current driveway and would require re-routing the driveway to exit onto
Stafford Drive. Due to current traffic patterns and anticipated effects on traffic patterns that
would be caused by the proposed Glade Road Project,moving our driveway to exit onto Stafford
Drive would require us to contend with significant traffic,making it considerably more difficult
to get into and out of our property and subjecting us to a greater risk of traffic accident when
doing so.
Additionally,it is our belief that by making it easier for traffic to travel on Glade Road,more
drivers will be encouraged to travel via Glade Road,and traffic on that street will tend to travel
fasten A greater volume of traffic,flowing at higher speed right next to our home will damage
the quiet enjoyment of our home.
We regularly observe the traffic that currently runs past our home,and we have not observed any
significant traffic issues that need to be addressed by the significant expenditures of time and
money and the significant impacts on property owners that would would be entailed by the
proposed Glade Road Project work Our strong preference is to leave Glade Road configured
exactly as it is now As the saying goes: "If it ain't broke,don't fix it."
Sincerely, •
-721_- - •
Lloyd insworth Ida J.Winsweirth
77- cZe9
6- 77- /17--
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 9 Agenda Date 06/17/2014
Type Report
Department City Secretary
Title
Colleyville Events Steering Committee Meeting Minutes-March 26, 2014
Attachments
1.Colleyville Events Steering Committee Meeting Minutes-March 26, 2014
City of Colleyville Page 1
City of Colleyville
Colleyville Events
Steering Committee
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Wednesday, March 26, 2014
4:30 p.m.
Colleyville Public Library
110 Main Street
1.CALL TO ORDER
Chairperson Amy Redfearn called the meeting of the Colleyville Events Steering
Committee to order at 4:35 p.m.
Roll Call
Present: Chair Amy Redfearn, Patti Tanaka, Mary Lou Dove, Sandra McIntosh and
Manjiri Joshi. Staff present: Mary Rodne, Terry Leake, Lisa Escobedo, Kristi Isbell,
Kathy Moore and Council Member Carol Wollin
Absent: J. Walt Mills and Ryan Milakovich
2. APPROVAL OF MINUTES
February 26, 2014
A motion was made by Patti Tanaka and seconded by Mary Lou Dove to approve the
February 26, 2014 meeting minutes as presented. The motion carried with a
unanimous vote.
3. REGULAR AGENDA ITEMS
3a Discussion of Upcoming Special Events
Director Mary Rodne reported that the next event was Red, White and Sousa,
scheduled for June 27, 2014 at the Colleyville Center. She stated that the food
vendor trucks had been confirmed, along with the Vocal Majority Chorus as the
entertainment for the event. Additionally, Rodne noted that the Vocal Majority Chorus
was still on the Texas Touring Arts Program Presenter Roster and that the City could
once again apply for a grant from the Texas Commission on the Arts to partially fund
their performance fee. Rodne added that she was going to submit a grant request for
the City prior to the May 1, 2014 deadline. Rodne added that the City had received
funding from this Grant for the Vocal Majority performance in 2012. Also, it was
noted that staff was working on quotes for the tables and decorations.
Colleyville Events Steering
Committee Minutes March 26, 2014
City of Colleyville Page 2
Director Rodne gave an overview of the Colleyville Special Events Policy, noting that a
copy of the policy had been emailed to all Committee members for review. It was
noted that the policy states that the City prefers to hold numerous smaller events due
to lack of venue. Additionally, Rodne noted that the City has limited staff resources,
which limits the number of events that can be held each year.
Library and Recreation Director Mary Rodne reminded the Committee that Red, White
and Sousa would be the last special event held in Fiscal Year 2014 (FY 2014). She
stated that due to the possible development of the land in the Village at Colleyville
that is currently used as a site for City special events, all future larger City events
would be held at the Colleyville Center. Rodne proposed that for FY 2014 the
Committee consider a smaller holiday event at City Hall with community trees and a
City tree lighting ceremony in lieu of the big Holly Colley Holiday event.
Additionally, Rodne noted that it had been proposed that the City move towards a
larger fall event to be held in October at the Colleyville Center. This event would
expand upon the current City sponsored Haunted Trail event. Rodne added that the
Colleyville Center was not available for a Saturday event in October 2014, therefore,
the Haunted Trail event would continue in FY 2014, with the bigger fall event to start
in October of FY 2015.
Amy Redfearn requested that staff provide the Committee with an updated citywide
events calendar. Rodne stated that Lisa Escobedo had an updated calendar of events
and that staff would provide a copy to Committee members at the next meeting.
A lengthy discussion ensued on the possibility of having another type event, such as
a Run with the Colleyville Public Library Foundation or another sponsor. Rodne noted
that she would research the options discussed by the Committee. Patti Tanaka
questioned how funding would work if we changed from the Holly Colley event to a
large fall event. Assistant City Manager/Chief Financial Officer Terry Leake stated that
funding was allocated from the Colleyville Economic Development Corporation (CEDC)
and that it would simply be moved from one event to the other. Additionally, she
noted that the Haunted Trail event was currently funded out of the general fund with
a very limited budget and sponsorships.
Committee discussion continued concerning staff recommendations to move away
from the Holly Colley event to a larger fall event. Mary Lou Dove expressed her
concerns with dissolving Holly Colley and the Haunted Trail, noting that these events
had grown over the years. She stated that people know when these events are and
look forward to them. Sandra McIntosh questioned the need to change. Discussion
ensued and staff answered questions. Manjiri Joshi suggested that we continue to call
the smaller holiday event Holly Colley to eliminate confusion.
Colleyville Events Steering
Committee Minutes March 26, 2014
City of Colleyville Page 3
After a lengthy discussion, Committee member Patti Tanaka made a motion that staff
members move forward with plans for the FY 2015 budget year to provide citizens
with a lighter version of Holly Colley, to be located in front of City Hall and the Library
on December 5, 2014. Additionally, to hold the Haunted Trail event in October 2014
with plans to move towards a larger fall event in October 2015. Sandra McIntosh
seconded the motion; the motion carried with a unanimous vote. Mary Rodne stated
that the Committee would evaluate the Red, White and Sousa event later this year.
3b Discussion of Items for Future Agenda
Future agenda items were discussed and consensus of the Committee was that there
was not a need to meet again until May 28, 2014. Director Rodne stated that staff
would email any pertinent information to Committee members if needed before the
May meeting.
There was discussion and questions on the layout for the Red, White and Sousa
event; Rodne stated that she would provide a layout map at the May meeting to
eliminate the confusion.
4. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
There were no citizen’s comments/presentations regarding items not on the agenda.
5. ADJOURNMENT
A motion was made by Patti Tanaka and seconded by Sandra McIntosh to adjourn the
meeting. Motion approved. The meeting of the Colleyville Events Steering Committee
was adjourned at 6:01 p.m.
APPROVED BY A VOTE OF 4 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 28th
DAY OF May, 2014.
Minutes taken and prepared by:
Kathy Moore
Administrative Secretary
City of Colleyville Page 1
City of Colleyville
City Council
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 9 Agenda Date 06/17/2014
Type Report
Department Finance
Title
May 2014 Monthly Financial Report
Explanation
General Fund
Through May 31, the City has collected 98.56% of current ad valorem taxes due and
collections are ahead by .33% for the same time period last year. It is anticipated that
the budgeted 99% collection rate will be achieved.
Total revenues received from franchise payments are up 5.49% from amounts received
for the same time period last year. The annual electric payments received by Oncor
and Tri-County both came in above the budgeted projections, as did the annual
payment received by Atmos Gas. The quarterly payments received for cable TV
franchise are ahead of budgeted projections by 14%.
Sales tax revenue received in May was up 9.92% ($31,940) from revenues
reported for the same time period last year. Year-to-date General Fund sales tax is up
5.66% ($85,019). This is the second consecutive month of increased sales tax
revenues as compared to the prior year, as March 2014 was the first month that sales
tax was down since February 2013. This is the highest May sales tax allocation ever
received and May is a quarterly allocation month.
Compared to last year’s revenues in the License and Permits category, revenues are up
over 39%. Of this, more than 42% is attributable to building permit revenues, which
includes an additional 13 new residential building permits compared to the same time
period last year.
Revenues received from fines are closely following the budgeted projections and
currently exceeds the amount projected by 2.94%. Revenues from alarm fees are
on track to meet the budgeted projection of $52,000.
Ambulance collections remain strong with a 31% increase over last year's
collections. This increase in collections can be attributed to a 7.5% increase in hospital
transports for the first six months of the fiscal year.
Revenues received for outstanding mowing liens is significantly greater than the
budgeted projection due to the recent collection of multiple outstanding mowing liens
City Council Agenda Briefing
City of Colleyville Page 2
placed on two properties.
On May 21, the City received proceeds in the amount of $831,155 from the sale of the
former city hall property located at 313 Oak Valley Drive. These proceeds are listed as
Other Financing Sources on the Monthly Financial Report.
The average amount expended by the General Fund departments at the end of May
is 56.04% of the total appropriation versus 57.15%, which was projected to be spent.
Utility Fund
To provide a summary of the Utility Fund Revenues, water sales through May 31 are
7.89% behind sales for the same time period last fiscal year. Part of this decrease is
due to an increase in rainfall (approximately 5 inches more when compared to the
same months last year). While rainfall decreased during the second quarter, water
usage remained low due to the winter averaging for sewer calculations. Cooler
temperatures in the winter months also played a role in the decrease, as well as
the continued Stage 1 water restrictions, implemented in June 2013, that limit outdoor
watering to twice per week.
The average amount expended by the Utility Fund departments at the end of May was
55.59% of the total appropriation, versus 55.89%, which was projected to be spent.
Attachments
1.May 2014 Monthly Financial Report
MONTHLY FINANCIAL REPORT - MAY 2014
GENERAL FUND RECEIVED PROJECTED RECEIPT VS RECEIVED PERCENT
FY 2014 AS OF AS OF PROJECTED AS OF CHANGE OVER
REVENUE SOURCE BUDGET 5/31/2014 5/31/2014 INCR (DECR)5/31/2013 PRIOR YEAR
Current Taxes $11,601,451 $11,486,280 $11,432,145 0.47%$10,667,622 7.67%
Delinquent Taxes 70,000 42,406 41,547 2.07%49,120 -13.67%
Penalty & Interest 65,000 47,740 44,502 7.28%43,133 10.68%
TOTAL AD VALOREM TAXES $11,736,451 $11,576,425 $11,518,194 0.51%$10,759,875 7.59%
Oncor Electric $840,000 $893,973 $840,000 6.43%$891,771 0.25%
Tri-County Electric 105,000 105,326 105,000 0.31%100,229 5.09%
Atmos Gas 305,000 354,663 305,000 16.28%289,708 22.42%
AT&T 83,500 57,560 62,625 -8.09%63,518 -9.38%
Verizon/Others 84,000 68,629 56,000 22.55%67,912 1.06%
Refuse/Recycling 145,800 104,547 97,199 7.56%102,390 2.11%
Cable TV 425,000 364,091 318,750 14.22%331,759 9.75%
TOTAL FRANCHISE TAXES $1,988,300 $1,948,790 $1,784,574 9.20%$1,847,286 5.49%
Sales Tax $2,875,000 $1,586,424 $1,586,228 0.01%$1,501,406 5.66%
Mixed Beverage Tax 25,277 71,628 18,958 277.83%50,991 40.47%
TOTAL SALES TAX $2,900,277 $1,658,052 $1,605,186 3.29%$1,552,397 6.81%
Building $485,768 $481,712 $323,845 48.75%$337,362 42.79%
Plumbing 48,680 44,576 32,453 37.36%35,323 26.20%
Mechanical 28,868 27,355 19,245 42.14%23,900 14.46%
Electrical 37,568 38,968 25,045 55.59%33,475 16.41%
City License 37,372 33,180 24,915 33.17%27,940 18.75%
Building Plan Review Fee 68,000 114,366 45,333 152.28%71,988 58.87%
New Business 3,372 2,961 2,248 31.72%3,384 -12.50%
Sign Permit 5,463 8,475 3,642 132.70%4,075 107.98%
Fence Permit 3,500 7,975 2,333 241.79%3,225 147.29%
Fire Permits 6,500 6,050 4,333 39.62%4,350 39.08%
Irrigation Permit 13,660 9,711 9,107 6.64%9,960 -2.50%
TOTAL LICENSES & PERMITS $738,751 $775,330 $492,501 57.43%$554,982 39.70%
Fines $750,000 $514,666 $500,000 2.93%$498,529 3.24%
Alarm Fees 52,000 36,063 34,667 4.03%36,397 -0.92%
Library Fines 22,500 15,087 15,000 0.58%15,176 -0.59%
TOTAL FINES $824,500 $565,815 $549,667 2.94%$550,101 2.86%
MONTHLY FINANCIAL REPORT - MAY 2014
RECEIVED PROJECTED RECEIPT VS RECEIVED PERCENT
REVENUE SOURCE FY 2014 AS OF AS OF PROJECTED AS OF CHANGE OVER
BUDGET 5/31/2014 5/31/2014 INCR (DECR)5/31/2013 PRIOR YEAR
Re-zoning $7,500 $7,367 $5,000 47.34%$5,820 26.58%
Plat Fee/Site Plan 4,000 12,250 2,667 359.38%6,678 -83.45%
Board of Adjustment 1,250 22,552 833 2606.18%1,625 1287.79%
Sale of Material 100 513 67 669.05%85 506.75%
Weed Mowing 6,500 27,660 4,333 538.31%4,852 470.08%
Ambulance 275,000 251,828 183,333 37.36%191,952 31.19%
Recreation Program 145,000 117,689 96,667 21.75%94,407 24.66%
Non-Resident Fee Parks 35,850 33,670 35,850 -6.08%35,838 -6.05%
Field Use Charge 20,500 21,665 20,500 5.68%20,575 5.30%
Engineering & Inspection 0 165,889 0 100.00%48,453 242.37%
Colleyville Center Rental 230,000 150,666 153,333 -1.74%174,281 -13.55%
Lot Drainage Insp Fee 16,875 9,750 11,250 -13.33%8,125 20.00%
TOTAL CHARGES FOR SERVICE $742,575 $821,499 $513,833 59.88%$592,689 38.61%
SRO Officer Reimb $94,282 $94,282 $94,282 0.00%$94,282 0.00%
Keller Court 217,697 112,958 112,958 0.00%$110,305 2.40%
TOTAL INTERGOVERNMENTAL $311,979 $207,240 $207,240 0.00%$204,587 1.30%
Sale of Surplus Property $5,000 $13,801 $5,000 176.01%$0 100.00%
Interest Income 35,000 0 0 0.00%14,927 -100.00%
Miscellaneous 54,000 48,270 48,060 0.44%81,948 -41.10%
Use of Available Cash 1,000,000 0 0 0.00%0 0.00%
Other Financing Source 0 831,155 0 100.00%0 100.00%
Antenna Lease 70,040 52,936 52,936 0.00%50,956 3.89%
TOTAL MISCELLANEOUS $1,164,040 $946,162 $105,996 792.64%$147,830 540.03%
Transfers-In $1,130,214 $0 $0 0.00%$0 0.00%
TOTAL TRANSFERS $1,130,214 $0 $0 0.00%$0 0.00%
TOTAL GENERAL FUND REVENUES $21,537,087 $18,499,312 $16,777,191 10.26%$16,209,747 14.12%
MONTHLY FINANCIAL REPORT - MAY 2014
TOTAL PERCENT
FY 2014 THROUGH THROUGH INCREASE INCREASE
BUDGET 5/31/2014 5/31/2013 (DECREASE)(DECREASE)
% OF CURRENT TAX ROLL COLLECTED 99.0%98.56%98.24%0.32%0.33%
RESIDENTIAL BLDG PERMITS 118 72 59 13 22.03%
COMMERCIAL BLDG PERMITS 6 5 6 (1)-16.67%
CITATIONS ISSUED 11,750 6,860 7,246 (386)-5.33%
GENERAL FUND EXPENSES
EXPENDED YEAR-TO-DATE
FY 2014 THROUGH PROJECTED % OF BUDGET BUDGET
BUDGET 5/31/2014 EXPENDITURES EXPENDED REMAINING
City Council $204,006 $98,329 $136,004 48.20%$105,677
City Manager 569,764 385,121 399,843 67.59%184,644
City Secretary 211,725 131,994 141,150 62.34%79,731
Finance 401,583 279,463 281,722 69.59%122,120
Legal 130,460 191,932 130,460 147.12%(61,472)
Engineering 510,915 266,246 290,610 52.11%244,669
Economic Development 296,799 159,879 168,866 53.87%136,920
Building Inspection 281,672 175,228 177,781 62.21%106,444
Community Development 337,675 184,989 185,117 54.78%152,686
Fire 4,259,224 2,805,532 2,809,483 65.87%1,453,692
Police 4,172,062 2,827,318 2,831,375 67.77%1,344,744
Parks 1,285,084 674,669 706,723 52.50%610,415
Recreation 357,816 161,657 163,544 45.18%196,159
Street Maintenance 3,840,966 808,680 860,644 21.05%3,032,286
Library 674,061 389,210 399,374 57.74%284,851
Communications 139,447 86,528 92,965 62.05%52,919
Colleyville Center 312,513 179,222 183,342 57.35%133,291
Human Resources 270,466 160,289 180,311 59.26%110,177
Municipal Court 389,410 248,171 259,607 63.73%141,239
Fleet Maintenance 226,290 143,911 150,860 63.60%82,379
Building Services 362,845 216,470 241,897 59.66%146,375
Information Services 1,065,205 840,024 850,137 78.86%225,181
Non Departmental 859,068 410,507 422,712 47.79%448,561
Capital Equipment Reserve 242,000 242,000 242,000 100.00%0
Compensation Adjustment 132,911 - 0 0.00%132,911
TOTAL EXPENSES $21,533,967 $12,067,366 $12,306,524 56.04%$9,466,601
MONTHLY FINANCIAL REPORT - MAY 2014
UTILITY FUND
RECEIVED PROJECTED RECEIPT VS RECEIVED PERCENT
FY 2014 AS OF AS OF PROJECTED AS OF CHANGE OVER
REVENUE SOURCE BUDGET 5/31/2014 5/31/2014 INCR (DECR)5/31/2013 PRIOR YEAR
Water Sales $9,820,661 $5,043,943 $5,258,841 -4.09%$5,476,210 -7.89%
Sewer Sales 3,053,229 2,349,243 2,035,486 15.41%2,076,030 13.16%
Sewer Installation 7,000 7,100 4,667 52.14%6,300 12.70%
Water Installation 21,000 22,680 14,000 62.00%15,870 42.91%
Sewer Tie-on Charges 5,000 3,000 3,333 -10.00%0 100.00%
Engineering Charges 5,000 89,058 5,000 1681.17%20,299 338.72%
Penalties 190,112 127,775 126,741 0.82%119,384 7.03%
Miscellaneous 13,000 10,424 8,667 20.28%11,602 -10.15%
TOTAL OPERATING INCOME $13,115,002 $7,653,223 $7,456,735 2.64%$7,725,696 -0.94%
Interest Income $20,300 $0 $0 0.00%$20,816 -100.00%
TOTAL NON-OPERATING INCOME $20,300 $0 $0 0.00%$20,816 -100.00%
TOTAL INCOME $13,135,302 $7,653,223 $7,456,735 2.64%$7,746,512 -1.20%
TOTAL PERCENT
THROUGH THROUGH INCREASE INCREASE
5/31/2014 5/31/2013 (DECREASE)(DECREASE)
GALLONS OF WATER SOLD 1,124,085,500 1,317,832,360 (193,746,860)-14.70%
NUMBER OF WATER CUSTOMERS 9,467 9,363 104 1.11%
UTILITY FUND EXPENSES
EXPENDED YEAR-TO-DATE
FY 2014 THROUGH PROJECTED % OF BUDGET BUDGET
BUDGET 5/31/2014 EXPENSES EXPENDED REMAINING
Billing $386,616 $224,587 $257,744 58.09%$162,029
Operations 9,515,310 5,587,095 5,593,540 58.72%3,928,215
Utility Support 1,060,731 599,151 599,154 56.48%461,580
Non-Departmental 292,868 124,716 125,245 42.58%168,152
Debt Service 819,137 788,884 788,884 96.31%30,253
Compensation Adjustment 20,411 0 0 0.00%20,411
Interfund loan repayment 44,286 0 0 0.00%44,286
Transfer to General Fund 1,037,213 0 0 0.00%1,037,213
TOTAL EXPENSES $13,176,572 $7,324,433 $7,364,568 55.59%$5,852,139
RESOLUTION R-14-3761
A RESOLUTION APPROVING CITY COUNCIL ACTION
UNDER BUSINESS AT THE REGULAR CITY COUNCIL MEETING OF
JUNE 17, 2014
WHEREAS,City Council has taken action on certain items on the agenda
under Business.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF COLLEYVILLE, TEXAS:
Sec. 1.THAT the agenda decisions approved by City Council action
under Business this date and not otherwise adopted by
Ordinance and/or separate Resolution as follows are hereby
adopted:
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ____ AYES, ____ NAYS, AND ____ ABSTENTIONS
ON THIS THE 17TH DAY OF JUNE 2014.
ATTEST:CITY OF COLLEYVILLE
Amy Shelley, TRMC David Kelly
City Secretary Mayor