HomeMy WebLinkAboutColleyville Crime Control and Prevention District (CCCPD )-Agenda Packets-6/17/2014City of Colleyville Page 1
Colleyville Crime
Control and Prevention
District Board
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Tuesday, June 17, 2014
5:00 p.m.
City Council Chambers
CITY COUNCIL PORTRAIT SITTING - 4:45 P.M.
1. CALL TO ORDER
2. CONSENT: READING AND PUBLIC HEARING - Resolution R-14-0065
2a Approval of the minutes of the Colleyville Crime Control and
Prevention District (CCCPD) Board Worksession of May 28, 2014
2b Approval of the minutes of the Colleyville Crime Control and
Prevention District Board of Directors Meeting of June 18, 2013
3. RESOLUTION(S): READING AND PUBLIC HEARING
3a Resolution R-14-0066
Approval of the Fiscal Year 2015 (FY 2015) Colleyville Crime Control
Prevention District (CCCPD) budget
3b Resolution R-14-0067
Election of a President and Vice President of the Colleyville Crime
Control and Prevention District Board of Directors
4. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, June
13, 2014 by 5:00 p.m.
Amy Shelley, TRMC
City Secretary
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
Colleyville Crime Control
and Prevention District Agenda June 17, 2014
City of Colleyville Page 2
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the City Secretary at least 48 hours in advance at
817.503.1130, and reasonable accommodations will be made to assist you.
RESOLUTION R-14-0065
A RESOLUTION APPROVING COLLEYVILLE CRIME CONTROL AND
PREVENTION DISTRICT BOARD OF DIRECTORS ACTION UNDER
CONSENT ITEMS AT THE MEETING OF JUNE 17, 2014
WHEREAS, Colleyville Crime Control and Prevention District Board of
Directors has taken action on certain items on the agenda under
Consent Items.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF
THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT:
Sec. 1. THAT the agenda decisions approved by the Colleyville Crime
Control and Prevention District Board of Directors action under
Consent Items as follows are hereby adopted:
a. THAT the minutes of the Colleyville Crime Control and Prevention
District (CCCPD) Board Worksession of May 28, 2014, are hereby
approved
b. THAT the minutes of the Colleyville Crime Control and Prevention
District (CCCPD) Board meeting of June 18, 2013, are hereby
approved
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF ____ AYES, ____ NAYS, AND ____ ABSTENTIONS ON
THIS THE 17TH DAY OF JUNE 2014.
ATTEST: COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Amy Shelley, TRMC Jody Short
City Secretary President
City of Colleyville Page 1
City of Colleyville
Colleyville Crime Control
and Prevention District
Board Worksession
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Wednesday, May 28, 2014
5:00 p.m.
Executive Conference Room
Third Floor - City Hall
The Colleyville Crime Control and Prevention District Board Worksession was called
to order by President Jody Short on May 28, 2014, at 5:09 p.m.
ROLL CALL: Directors Carol Wollin, Chuck Mogged, David Kelly, and Mike Taylor
were present. City Manager Jennifer Fadden, Treasurer Terry Leake, Strategic
Services Manager Adrienne Lothery, Finance Manager Karen Hines, Public Works
Director Bob Lowry, Fire Chief Brian Riley, Human Resources Director Michelle
Reyes, Captain Robert Hinton, and City Secretary Amy Shelley were also present.
Absent: Vice President Stan Hall and Director Tom Hart
2. PRESENTATION AND DISCUSSION
2a Colleyville Crime Control and Prevention District (CCCPD) Fiscal Year
2014 (FY 2014) budget update
Strategic Services Manager Adrienne Lothery presented this item briefed the
Board.
2b Presentation and discussion of the Colleyville Crime Control and
Prevention District (CCCPD) Fiscal Year 2015 (FY 2015) budget
Captain Robert Hinton presented this item and briefed the Board.
Director Tom Hart arrived for this meeting during this item.
Director Wollin questioned staff regarding the hiring of the new officer. Captain
Hinton replied as soon after October 1, 2014, as possible.
Director Mogged questioned staff regarding the process to determine the need for
the facility study to be contracted externally versus using existing staff. Captain
Hinton replied the plan is to use the original architect of the facility, especially
since they already have the blue prints and drawings of the facility. City Manager
Jennifer Fadden added that currently there is no design expert on staff to perform
a facility needs assessment.
Colleyville Crime Control
and Prevention District Minutes - Draft May 28, 2014
City of Colleyville Page 2
Director Kelly questioned staff regarding the investigative equipment for the
mobile unit. Captain Hinton stated there is a need; however, it can be fit into the
current strategic plan.
Director Kelly emphasized the excess in funds, which could be used for that
equipment, if necessary for now rather than later. Captain Hinton stated the long
term strategy will allow for the use of those funds within the staffing model being
used currently.
Director Kelly questioned staff regarding the personal recorders or cameras for the
officers. Captain Hinton replied the Justice Department had contacted our agency
and Colleyville was recommended for the grant by the Tarrant County District
Attorney’s office. He stated Colleyville is due to get four cameras, and the
technology to process the film. He stated the company shipped them, however,
they are currently stuck in Canada, due to shipping requirements. He stated they
are continuing to work to get that equipment, and further explained the legislative
issues that will need to be worked out with the use of this equipment and the
software needed to support such.
Director Kelly questioned staff regarding if the funds should be set aside with the
anticipation of this equipment. Captain Hinton stated being comfortable with the
strategic plan, and the set-up with the plan moving forward.
Director Kelly stated with the new officers, this technology may benefit them and
their ongoing training. Captain Hinton stated they are very deliberate with the
strategy moving forward to best use the funds for the technology and staffing.
Director Taylor stated he would like for Colleyville to be able to take advantage of
the use of technology, and be ready as the legislation catches up with that
technology.
Director Taylor questioned staff regarding if these best practices are at the federal
or state level. Captain Hinton stated the policies come from the federal level first,
and the best approach is to use the best practices in order to remain safe.
City Manager Jennifer Fadden stated if there are needs for budget amendments,
staff will approach the Board with those needs. Director Kelly stated if the funds
are set aside, ahead of time, then there is no need for a budget amendment.
City Manager Jennifer Fadden questioned staff regarding when legislation
regarding those policies or best practices may be ready for the camera technology.
Captain Hinton replied he does not know, but that as an estimate, within the next
couple of years.
Colleyville Crime Control
and Prevention District Minutes - Draft May 28, 2014
City of Colleyville Page 3
Director Hart stated the technology is advancing quickly.
Director Kelly stated if the policies come in soon, those funds can be allocated for
such.
President Short questioned staff regarding the new vehicles. Captain Hinton
stated the new vehicles are working very well.
President Short questioned staff regarding if the technology for the hand-held
radar is changing as well. Captain Hinton replied there are certifications which
have to be kept, and improvements are made to this equipment.
3. ADJOURNMENT
There being no further business before the Colleyville Crime Control and
Prevention District, Director Kelly moved to adjourn, and Director Hart seconded
the motion.
The motion to approve carried by the following vote:
Aye: 6 – President Jody Short, and Directors Carol Wollin, Chuck Mogged,
David Kelly, Tom Hart, and Mike Taylor
Absent: 1 – Vice President Stan Hall
President Short adjourned the Colleyville Crime Control and Prevention District
Board of Directors meeting at 5:34 p.m.
APPROVED BY A VOTE OF __ AYES, __ NAYS, AND __ ABSTENTIONS ON THIS THE
17TH DAY OF JUNE 2014.
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary
Colleyville Crime Control
and Prevention District
Board Meeting
Minutes - Draft
City Hall
100 Main Street
Colleyville, Texas 76034
817. 503.1000
www.colleyville.com
Tuesday, June 18, 2013
5:00 p.m.
City Council Chambers
The Colleyville Crime Control and Prevention District Board meeting was called to
order on June 18, 2013, at 5:00 p.m., by President Mike Taylor.
ROLL CALL: President Mike Taylor, Vice President Jody Short, Directors Carol
Wollin, Chuck Mogged, Stan Hall, and David Kelly were present. City
Manager Jennifer Fadden, Treasurer Terry Leake, Police Chief Mike Holder,
and City Secretary Amy Shelley were also present.
Absent at the time of Roll Call: Director Tom Hart
2. CONSENT: READING AND PUBLIC HEARING - Resolution R-13-0062
2a Approval of the minutes of the Colleyville Crime Control and Prevention
District (CCCPD) Board Worksession of May 30, 2013
2b Approval of the minutes of the Colleyville Crime Control and Prevention
District Board Meeting of June 19, 2012
President Taylor read Resolution R-13-0062 in its entirety.
President Taylor opened the public hearing at 5:02 p.m.
There was no one present wishing to speak concerning this item and President Taylor
closed the public hearing at 5:02 p.m.
Vice President Short moved to approve Resolution R-13-0062.
Director Kelly seconded the motion.
The motion carried with the following vote:
Aye: President Mike Taylor, Vice President Jody Short, and Directors Carol Wollin,
Chuck Mogged, Stan Hall, and David Kelly.
Absent: Director Tom Hart
3. RESOLUTION(S): READING AND PUBLIC HEARING
3a Resolution R-13-0063
City of Colleyville Page 1
Colleyville Crime Control
and Prevention District
Draft - Minutes June 18, 2013
Approval of the Fiscal Year 2014 (FY 2014) Colleyville Crime Control
Prevention District (CCCPD) budget
The minutes will reflect Director Tom Hart as being present for the remainder of the
agenda items and motions.
President Taylor read Resolution R-13-0063 in its entirety.
Police Chief Mike Holder presented the Fiscal Year 2014 (FY 2014) Colleyville Crime
Control and Prevention District (CCCPD) budget.
Chief Holder explained the highlights as the following: administrative and technology
expenditures as well as full funding for five (5) police personnel and one (1) mid-year
police personnel, four (4) marked police vehicles, one (1) unmarked police vehicle, a
new radar trailer and continuation of the weapons replacement schedule.
President Taylor opened the public hearing at 5:06 p.m.
There was no one present wishing to speak concerning this item and President Taylor
closed the public hearing at 5:06 p.m.
Director Wollin questioned staff regarding the amount of debt left for the Crime
Control center. Treasurer Leake replied the debt is $500,000 dollars per year.
Director Wollin stated being pleased with being able to replenish the supplies of
weapons and other items which may need to be replaced.
Director Kelly stated being pleased with continuing with a regular schedule to
resupply the officers with good equipment. Chief Holder replied a regular
replacement schedule is something that is always considered.
Director Hall questioned staff regarding if the officer are provided side arms. Chief
Holder replied yes.
President Taylor questioned staff regarding the disposition of the used vehicles. Chief
Holder replied currently the vehicles have been replaced by a means of need. He
stated when new vehicles are purchased; the same number of vehicles is set to go to
auction. He stated the purchasing schedule will allow high mileage vehicles to go to
auctionm and the Tahoes will have a better return on investment.
President Taylor questioned staff regarding how the vehicles are moved to auction.
Chief Holder stated the best of the vehicles, no longer serviceable to the day-to-day
patrol, are moved to the Citizens on Patrol (COP). He stated those vehicles are then
used for a few more years. He further explained the patrol vehicles are rotated to
save on the use of the vehicles.
City of Colleyville Page 2
Colleyville Crime Control
and Prevention District
Draft - Minutes June 18, 2013
President Taylor questioned staff regarding how much usage does the COP vehicle
receive a day. Chief Holder stated the COP vehicles are used about eight hours per
week.
President Taylor questioned staff regarding how many COP vehicles are used. Chief
Holder replied two. Director Kelly added the two vehicles, combined, are used
approximately 16 hours per week. Chief Holder explained the volunteers take very
good care of them
President Taylor questioned staff regarding who provides the maintenance of the COP
vehicles. Chief Holder explained there are officers in charge of those vehicles and
they are responsible for making sure the vehicles are clean and maintained. He
explained a fleet supervisor is ultimately responsible for all vehicles.
President Taylor stated citizens like the vehicles to look good and clean. Chief Holder
expressed his appreciation for those compliments.
Director Hall moved to approve Resolution R-13-0063.
Director Wollin seconded the motion.
The motion carried with the following vote:
Aye: President Mike Taylor, Vice President Jody Short, and Directors Carol Wollin,
Chuck Mogged, Stan Hall, Tom Hart, and David Kelly.
3b Resolution R-13-0064
Election of a President and Vice President of the Colleyville Crime Control
and Prevention District Board of Directors
President Taylor read Resolution R-13-0064 in its entirety.
President Taylor opened the public hearing at 5:17 p.m.
There was no one present wishing to speak concerning this item and President Taylor
closed the public hearing at 5:17 p.m.
President Taylor nominated Director Short for President and President Taylor
nominated Director Hall for Vice President. Director Kelly seconded both
nominations. Resolution R-13-0064 is approved as stated.
The motion carried with the following vote:
City of Colleyville Page 3
Colleyville Crime Control
and Prevention District
Draft - Minutes June 18, 2013
Aye: President Mike Taylor, Vice President Jody Short, and Directors Carol Wollin,
Chuck Mogged, Stan Hall, Tom Hart, and David Kelly.
4. ADJOURNMENT
There being no further business before the Colleyville Crime Control and Prevention
District Board of Directors, Director Kelly adjourned the meeting at 5:19 p.m.
APPROVED BY A VOTE OF ____ AYES, ____ NAYS, AND ____ ABSTENTIONS ON THIS
THE 17TH DAY OF JUNE 2014.
Minutes taken and prepared by:
Amy Shelley, TRMC
City Secretary
City of Colleyville Page 4
City of Colleyville Page 1
City of Colleyville
Colleyville Crime Control
and Prevention District
Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3a Agenda Date 06/17/2014 Number Resolution R-14-0066
Type Resolution
Department Police
Title
Approval of the Fiscal Year 2015 (FY 2015) Colleyville Crime Control Prevention District
(CCCPD) budget
Explanation
Reading and Public Hearing
In accordance with the Local Government Code, the Colleyville Crime Control and
Prevention District (CCCPD) Board, which is comprised of the City Council, must
approve an annual budget at least 100 days before the start of the fiscal year. This
item allows the Board to comply with this requirement by approving the proposed FY
2015 CCCPD budget. Staff proposes the following FY 2015 budget for review and
discussion, and is seeking Board approval of the proposed expenditures.
The FY 2015 CCCPD budget was discussed at the May 28, 2014 CCCPD worksession.
At that time, staff presented a complete budget proposal that meets the needs of the
Colleyville Police Department and the community. The proposed budget includes
administrative and technology expenditures as well as full funding for seven (7) police
personnel, four (4) marked police vehicles, one (1) unmarked police vehicle, four (4)
handheld replacement traffic radar units, Self-Aid Buddy-Aid (SABA) trauma kits, and
continuation of the weapons replacement schedule.
The following information and attachments provide estimated fund balances and
revenues, as well as a detailed list of proposed expenditures.
Estimated Beginning Fund Balance for FY 2015 $1,256,369
Revenues:
½ Cent Sales Tax $1,413,500
Interest Income $ 1,500
Use of Available Cash $ 224,300
TOTAL REVENUES $1,639,300
CCCPD Board Agenda Briefing 3a
City of Colleyville Page 2
Expenditures:
Administrative Board/Audit Expenses $ 1,850
Police Records Management System Annual Maintenance Contract $ 49,500
Regional Recruiting and Hiring Process (PACT Test)$ 2,000
Crime Reports Crime Mapping Software $ 1,200
Crime Reports Analytical Crime Mapping Software $ 3,588
NetMotion Wireless Maintenance Agreement $ 3,219
L-3 In-Car Video System Server Maintenance $ 3,949
Personnel:
Six (6) Police Officer Positions $ 516,632
Add one (1) Additional Police Officer Position in FY 2015 $ 72,933
Metroport Teen Court $ 33,750
$ 200,000
Capital:
Vehicles: Replacement – four (4) Patrol Vehicles Including In-
car Video System
Replacement – CID Vehicle $ 26,000
Equipment:
Weapons Replacement $ 8,500
Four Handheld Radar Units $ 2,800
Self-Aid Buddy-Aid Trauma Kits $ 2,000
Debt Service:
2006 Series Refunding Debt $ 500,985
Transfers:
Capital Equipment Replacement Fund - In-Car Mobile Digital
Computer System
$ 10,000
TOTAL EXPENDITURES $1,438,906
*EXCESS REVENUES OVER EXPENDITURES $ 200,394
ENDING FUND BALANCE $1,232,463
CCCPD Board Agenda Briefing 3a
City of Colleyville Page 3
*Must have a 1.4 times coverage ratio ($200,394) for debt service payment in FY
2015.
Attachments
1.Proposed Fiscal Year 2015 CCCPD budget
2.Resolution R-14-0066
COLLEYVILLE CRIME CONTROL DISTRICT
FY 2015 PROPOSED BUDGET
ADOPTEDPROJECTEDPROPOSED
FISCAL YEARFY 2014FY 2014FY 2015
BEGINNING FUND BALANCE$1,072,545$1,216,583$1,256,369
REVENUES:
1/2 CENT SALES TAX REVENUE$1,275,000$1,350,000$1,413,500
INTEREST INCOME$1,500$1,500$1,500
USE OF AVAILABLE CASH$235,687$185,212$224,300
TOTAL REVENUES$1,512,187$1,536,712$1,639,300
EXPENDITURES:
ADMINISTRATIVE BOARD/AUDIT EXPENSES:$1,850$1,850$1,850
POLICE SOFTWARE ANNUAL MAINTENANCE CONTRACT$45,000$45,000$49,500
REGIONAL RECRUITING AND HIRING PROCESS (PACT TEST)$2,000$2,000$2,000
CRIME REPORTS CRIME MAPPING SOFTWARE$1,200$1,200$1,200
CRIME REPORTS ANALYTICAL CRIME MAPPING SOFTWARE$3,588$3,588$3,588
NETMOTION WIRELESS MAINTENANCE AGREEMENT$3,219$3,219$3,219
$3,768$3,768$3,949
PERSONNEL:
POLICE OFFICERS:
6 OFFICERS (ONE MID-YEAR START IN FY 2014)$457,057$457,057$516,632
ADDITIONAL OFFICER IN FY 2015$0$0$72,933
TEEN COURT$33,750$33,750$33,750
VEHICLES:
REPLACEMENT - PATROL VEHICLE AND EQUIPMENT$206,600$206,600$200,000
REPLACEMENT - CID VEHICLE$24,000$24,000$26,000
EQUIPMENT:
$0$0$2,000
$8,500$8,500$8,500
RADAR TRAILER$10,000$10,000$0
FOUR HANDHELD RADAR UNITS$0$0$2,800
DEBT SERVICE:
2006 SERIES REFUNDING DEBT$501,182$501,182$500,985
TRANSFERS:
CAPITAL EQUIPMENT REPLACEMENT FUND -
IN-CAR MOBILE DIGITAL COMPUTER SYSTEM$10,000$10,000$10,000
TOTAL EXPENDITURES$1,311,714$1,311,714$1,438,906
EXCESS REVENUES OVER EXPENDITURES ^^$200,473$224,998$200,394
ENDING FUND BALANCE$1,037,331$1,256,369$1,232,463
^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($200,473) FOR DEBT SERVICE PAYMENT IN FY 2014
^^ MUST HAVE A 1.4 TIMES COVERAGE RATIO ($200,394) FOR DEBT SERVICE PAYMENT IN FY 2015
L-3 IN-CAR VIDEO SYSTEM SERVER MAINTENANCE
SELF AID TRAUMA KITS
ANNUAL WEAPONS REPLACEMENT
RESOLUTION R-14-0066
A RESOLUTION ADOPTING AN ANNUAL BUDGET FOR
FISCAL YEAR 2015 FOR THE
COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT
WHEREAS,the laws of the State of Texas require an annual budget be
adopted by the Board of Directors; and
WHEREAS,the laws require the budget includes projected revenues and
proposed expenditures, cash on hand at the start of the year,
the amount of money received during the prior year, the tax
rate, and the projected ending fund balance.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT:
Sec. 1.THAT the Fiscal Year 2015 budget amounts for the Colleyville
Crime Control and Prevention District with a sales and use tax
rate of .5% are as follows:
Projected Revenue Received
in Fiscal Year 2014 $1,536,712
Projected Cash on Hand
as of October 1, 2014 $1,256,369
Revenues $1,639,300
Expenditures $1,438,906
Ending Fund Balance
at September 30, 2015 $1,232,463
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _____ AYES, _____ NAYS, AND _____
ABSTENTIONS ON THIS THE 17TH DAY OF JUNE 2014.
Resolution R-14-0066
Page 2 of 2
ATTEST:COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Amy Shelley, TRMC Jody Short
City Secretary President
City of Colleyville Page 1
City of Colleyville
Colleyville Crime Control
and Prevention District
Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3b Agenda Date 06/17/2014 Number Resolution R-14-0067
Type Resolution
Department City Secretary
Title
Election of a President and Vice President of the Colleyville Crime Control and
Prevention District Board of Directors
Explanation
Reading and Public Hearing
In accordance with Chapter 501, Section 501.065, of the Local Government Code, the
Colleyville Crime Control and Prevention District Board of Directors shall elect from
among its members a President and Vice President. Each officer of the Board serves
for a term of one year.
Attachments
1.Resolution R-14-0067
RESOLUTION R-14-0067
A RESOLUTION APPOINTING A PRESIDENT AND VICE PRESIDENT
TO THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT
BOARD OF DIRECTORS
WHEREAS,the Colleyville Crime Control and Prevention District Board of
Directors shall elect, from among its members, a President and
Vice President in accordance with the Local Government Code.
NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS
OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT:
Sec. 1.THAT Director _________ is elected President and Director
____________ is elected Vice President for a one-year term.
AND IT IS SO RESOLVED.
APPROVED BY A VOTE OF _____AYES, _____ NAYS, AND _____
ABSTENTIONS, THIS THE 17TH DAY OF JUNE 2014.
ATTEST: COLLEYVILLE CRIME CONTROL
AND PREVENTION DISTRICT
Amy Shelley, TRMC Jody Short
City Secretary President