HomeMy WebLinkAboutLibrary Board-Agenda Packets-6/16/2014City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Monday, June 16, 2014
6:00 p.m.
Colleyville Public Library
110 Main Street
1. CALL TO ORDER
2. APPROVAL OF MINUTES
April 14, 2014
3. REGULAR AGENDA ITEMS
3a Update on the 2014 Summer Reading Program - Paws to Read
3b Update on the status of the Colleyville Public Library Long-Range
Plan
3c Whole Foods Market Grand Opening update
3d Discussion of items for future agendas
4. REPORTS
4a Librarian's Report
4b Friends of the Colleyville Public Library Report
4c Colleyville Public Library Foundation Report
5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON
THE AGENDA
6. ADJOURNMENT
I hereby certify this agenda was posted on City Hall bulletin boards Friday, June
13, 2014 by 5:00 p.m.
Kathy E. Moore
Administrative Assistant
Colleyville Library Board Agenda June 16, 2014
City of Colleyville Page 2
A quorum of the Colleyville City Council may be in attendance at this meeting.
Any matter on this agenda may, at the discretion of the governing body, be
opened for public comment and discussion.
If you plan to attend this public meeting and have a disability that requires special
accommodations, please advise the Library Assistant at least 48 hours in advance
at 817.503.1150, and reasonable accommodations will be made to assist you.
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Minutes
City Hall
100 Main Street
Colleyville, Texas 76034
817.503.1000
www.colleyville.com
Monday, April 14, 2014
6:00 p.m.
Colleyville Public Library
110 Main Street
1. CALL TO ORDER
Chair Thad Bolline called the meeting of the Colleyville Public Library to order at 6:04
p.m.
Roll Call: Present Chairperson Thad Bolline, Board members Jerome Davis, Victoria
Kennedy-Ziegler, Vernon Noronha, Charna Logan-Gray, and Nancy Andrews; Library
and Recreation Director Mary Rodne, Assistant City Manager/Chief Financial Officer
Terry Leake, Administrative Assistant Kathy Moore
Absent Board members Billie Tuttle, Kay Newton and Sue Anne Martinez; Ex-Officio
member Cecilia Monacelli
2. APPROVAL OF MINUTES
February 11, 2014
A motion was made by Jerome Davis and seconded by Victoria Kennedy-Ziegler to
approve the February 11, 2014 minutes as presented. Motion approved
unanimously.
3. REGULAR AGENDA ITEMS
3a Update on the 2014 Summer Reading Program - Paws to Read
Library Director Mary Rodne informed Board members that the combined brochure for
Library and Recreation summer programing was now available online. Rodne stated
that this year’s theme for the Summer Reading Program was Paws to Read, featuring
Rocket, the Reading Dog, as the mascot. It was noted that Rocket would be going out
to the schools with other staff to promote the seven week program and that
registration would start on June 2. Rodne added that the kick-off party was scheduled
for the evening of June 5, 2014, from 6-8 p.m., which is also the opening day for the
prize room.
Rodne also noted that staff members were currently researching therapy dog reading
programs in libraries. Rodne added that studies have shown that when children read
to the trained therapy dogs it creates a non-judgmental, stress free environment,
which helps children improve the fluency of their reading. Rodne stated that the
Library would incorporate a trial of this program during the summer with “Rocket”
Colleyville Library Board Minutes April 14, 2014
City of Colleyville Page 2
Readers scheduled for Saturday, June 14 and July 12, from 10:30 a.m. to noon. She
added that dependent upon its success, the Library may continue this program
throughout the school year.
Rodne continued with an overview of the summer programming and that noted some
returning favorites such as Cody Fisher, Mad Science and Critterman had been
scheduled; additionally, she stated that the Library had been able to partner with
other Libraries in the area to bring in some new programs, which included Dinosaur
George and Lasermania. Rodne concluded that there was an online event calendar
available for programs that require registration.
3b Discussion of the Colleyville Public Library Long-Range Plan Revisions
Library Director Rodne gave a short history on the conception of the Colleyville Public
Library to its opening on November 24, 2003. She stated that in January 2006, it was
determined that a long-range plan was needed to identify the community’s
information needs and how the Library could best address those needs. It was noted
that a planning committee was formed comprised of community representatives and
staff and that a long-range was developed and approved for FY2007 – FY2011.
Rodne continued stating that with increased usage of the Library, a high priority was
placed on developing a plan to expand the second floor. In May 2008, the Library
launched a Spatial Reorganization Plan project to research the needs of the
community with a holistic approach.
Rodne informed the Board members that it was now time to update the Library’s
Long-Range Plan to meet State Library Standards and that the Library is required to
have a current plan that is updated at least every five years. Rodne stated that the
Library would like to start the planning process later this summer. Rodne added that
the Library would need to hire a consultant, who would evaluate all current and
future services, to include hours of operation, collections, programs, technology and
spacing. Additionally, it was noted that the Library would incorporate the results of
the 2014 Citizen’s Survey into the planning process. In conclusion, Rodne gave an
overview of the results of the survey in regard to the Library.
Rodne informed the Board that one source of funding that is available for the update
of the long-range plan is the Voluntary Library Fund, which has a current balance of
$354,440. Discussion ensued; Rodne answered questions pertaining to what services
would be provided by the consultant and the process. Rodne noted that a
recommendation by the Library Board to approve the expenditure will be necessary
before the project can move forward to City Council for their approval. Thad Bolline
made a motion that the Colleyville Library Board recommend approval to utilize funds
from the Voluntary Library Fund to hire an outside consultant to facilitate in the
update of the Colleyville Public Library’s Long-Range Plan, in an amount not to
Colleyville Library Board Minutes April 14, 2014
City of Colleyville Page 3
exceed $25,000. Charna Logan-Gray seconded the motion. The motion carried with a
unanimous vote.
4. REPORTS
4a Librarian's Report
Monthly Statistics
Library Director Mary Rodne gave an overview of the statistics for the months of
February and March. Rodne noted that some statistics were down, which she
attributed to the bad weather and closures that we experienced this past winter.
Additionally, Rodne reported that the Library had 124 volunteer hours in February
and 136 in March; bringing the year-to-date totals for volunteer hours to 682.
Donations
Rodne reported that the Library had received a total of $10,109 in donations in the
months of February and March. In February, donations included $85 from Microsoft
Corporation as a matching grant to a November donation by Pam and David Brandt.
The Brandt’s donated an additional $100 to be used for the purchase of business
books. Two “Rocket” books for the summer reading program were purchased with
donations made by Fran Strelau; $12 donation in February and $12 in March. A
$10,000 donation from The Robert J. and Helen H. Glaser Family Foundation through
the Colleyville Public Library Foundation was received in March for the Summer
Reading Program.
Library Programs
Director Rodne reported that all the Spring programs had ended and that staff was
preparing for the Summer programs. Additionally, Rodne informed the Board that
the Library added another new downloadable service called One Click; it was noted
that the collection currently has 1200 audio downloadable children books which can
be used simultaneously. Rodne added that One Click offers a different selection then
Over Drive and the Library would be able to purchase in bundles, which include two
formats.
4b Friends of the Colleyville Public Library Report
Library Director Mary Rodne reported for the Friends of the Colleyville Public Library
and stated that the Friends of the Library Book Sale would be held on Saturday, April
26, 2014. Rodne added that from 9:00 – 10:00 a.m. would be “For Friends Only,”
which allows members first choice of items for sale; noting that the sale would open
to the general public from 10:00 a.m. – 2:00 p.m. Additionally, Rodne stated the
Friends had received lots of items for the sale, and that any Board members who
were interested in volunteering for the book sale would be welcomed.
4c Colleyville Public Library Foundation Report
Colleyville Library Board Minutes April 14, 2014
City of Colleyville Page 4
Mary Rodne reported for the Library Foundation and stated that a project committee
had held a short meeting that day to look at fabric samples for the chairs in the adult
reading area. It was noted that when the fabric had been selected, the Board would
meet to approve the expenditure. Rodne added that the Foundation welcomed new
ideas for future fundraisers.
5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE
AGENDA
Staff agreed to provide the Board members with information from the 2014 Citizen’s
Survey that pertained to the Library. Additionally, it was noted that a few Board
members still needed to complete the Texas Open Meetings Act (TOMA) training
session. Additionally, it was explained that the City Secretary’s office would forward
the email link to Board member who still needed to complete the training.
Rodne also noted that every year the City reviews all fees charged for materials and
services, noting that the Board would review the Library fee schedule at the June
meeting.
6. ADJOURNMENT
A motion was made by Jerome Davis and seconded by Charna Logan-Gray to adjourn
the meeting of the Colleyville Library Board at 7:03 p.m. Motion approved
unanimously.
APPROVED BY A VOTE OF ____ AYES ___ NAYS, AND ___ ABSTENTIONS ON THIS
THE 16th DAY OF June, 2014.
Minutes taken and prepared by:
Kathy Moore
Administrative Secretary
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3a Agenda Date 06/16/2014 Number
Type Regular Agenda Items
Department Library
Title
Update on the 2014 Summer Reading Program - Paws to Read
Explanation
Library Director Mary Rodne will provide an update for the Colleyville Public Library's
2014 Summer Reading Program - Paws to Read.
Attachments
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3b Agenda Date 06/16/2014 Number
Type Regular Agenda Items
Department Library
Title
Update on the status of the Colleyville Public Library Long-Range Plan
Explanation
Library Director Mary Rodne will provide an update to Board members on the status of
the Colleyville Public Library Long-Range Plan; with additional discussion concerning
the current fees charged for Library services and materials.
Attachments
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3c Agenda Date 06/16/2014 Number
Type Regular Agenda Items
Department Library
Title
Whole Foods Market Grand Opening update
Explanation
Whole Foods Market is coming to Colleyville, with their Grand Opening scheduled for
July 8, 2014. A Bread Breaking Ceremony at 7:30 a.m. will start the festivities and
doors will open at 8:00 a.m. Whole Foods Market is located at 4801 Colleyville
Boulevard.
Library Director Mary Rodne is happy to announce that Whole Foods Market has
selected the Friends of the Colleyville Public Library to receive a donation of 1% of
their net sales on their grand opening day! Library staff will be onsite promoting the
Colleyville Public Library services and programs. Board members are welcome to
attend.
Attachments
1.Whole Foods Market - Grand Opening Flyer
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 3d Agenda Date 06/16/2014 Number
Type Regular Agenda Items
Department Library
Title
Discussion of items for future agendas
Explanation
This item allows the opportunity for Library Board members to suggest items for
consideration on future Library Board agendas, and to confirm the next regularly
scheduled meeting date.
Attachments
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4a Agenda Date 06/16/2014 Number
Type Report
Department Library
Title
Librarian's Report
Explanation
The reports provided are to update the Board members on the statistics for the months
of April and May.
A. Monthly Statistics
B. Donations
C. Library Programs
Attachments
1.Library Monthly Statistic Reports - April and May 2014
2.Library Volunteer Hours Report
April 2014 April 2013
% Change
(+/-)Current YTD
Last Year to
Date
% Change
(+/-)
10,006 6,954 44%68,876 49,695 39%
178 183 -3%926 1,065 -13%
28,558 31,478 -9%211,089 227,870 -7%
242.00 385.50 -37%1,576.00 2,157.50 -27%
262.75 163.00 61%947.42 1,273.77 -26%
32 31 3%321 279 15%
490 642 -24%8,195 12,606 -35%
Users Users
47 36 31%288 466 -38%
239 388 -38%1,736 2,619 -34%
74 63 17%482 578 -17%
16,145 18,500 -13%121,083 129,094 -6%
845 752 12%5,841 4,599 27%
Zinio 305 853 -64%2,812 853 230%
1 1
1,633 639 156%71,803 67,316 7%
$2,251.55 $1,484.62 52%$13,822.82 $13,303.10 4%
COLLECTION
LIBRARY RECEIPTS
COMPUTER USE
CARD REGISTRATIONS
CIRCULATION
OneClickdigital
Drive Up Transactions
Children
Adult
Overdrive
TOTAL CIRCULATION
Volunteer Hours
LIBRARY PROGRAMS PRESENTED
PROGRAM ATTENDANCE
Total In-Library Transactions
Study Room Hours Usage
COLLEYVILLE PUBLIC LIBRARY
MONTHLY STATISTICS
REPORT TO LIBRARY BOARD/APRIL 2014
USAGE STATISTICS
Persons Visiting the Library
May 2014 May 2013
% Change
(+/-)Current YTD
Last Year to
Date
% Change
(+/-)
9,838 5,230 88%78,714 54,925 43%
163 141 16%1,089 1,206 -10%
30,125 31,471 -4%241,214 259,251 -7%
267.00 303.00 -12%1,843.00 2,460.50 -25%
172.50 74.76 131%1,119.92 1,348.53 -17%
13 14 -7%334 293 14%
1,119 1,261 -11%9,314 13,867 -33%
Users Users
77 85 -9%365 551 -34%
351 386 -9%2,087 3,005 -31%
78 115 -32%560 693 -19%
17,637 18,806 -6%138,720 147,836 -6%
944 856 10%6,785 5,455 24%
318 589 -46%3,130 1,442 117%
4 5
541 517 5%72,344 67,833 7%
$2,074.03 $2,365.21 -12%$15,896.85 $15,668.31 1%
LIBRARY RECEIPTS
CIRCULATION
TOTAL CIRCULATION
Overdrive
COLLECTION
Zinio
OneClickdigital
PROGRAM ATTENDANCE
COMPUTER USE
Children
Adult
CARD REGISTRATIONS
Drive Up Transactions
Total In-Library Transactions
Study Room Hours Usage
Volunteer Hours
LIBRARY PROGRAMS PRESENTED
COLLEYVILLE PUBLIC LIBRARY
MONTHLY STATISTICS
REPORT TO LIBRARY BOARD/MAY 2014
USAGE STATISTICS
Persons Visiting the Library
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City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4b Agenda Date 06/16/2014 Number
Type Report
Department Library
Title
Friends of the Colleyville Public Library Report
Explanation
A representative from the Friends of the Colleyville Public Library will provide an
update and report to the Colleyville Library Board.
Attachments
City of Colleyville Page 1
City of Colleyville
Colleyville Library Board
Agenda Briefing
City Hall
100 Main Street
Colleyville, Texas 76034
www.colleyville.com
Agenda Number 4c Agenda Date 06/16/2014 Number
Type Report
Department Library
Title
Colleyville Public Library Foundation Report
Explanation
A representative from the Colleyville Public Library Foundation will provide an update
and report to the Colleyville Library Board.
Attachments