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HomeMy WebLinkAboutParks and Rec Advisory Board-Minutes-2/17/2014City of Colleyville Page 1 City of Colleyville Parks and Recreation Advisory Board Minutes City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Monday, February 17, 2014 6:00 p.m. Colleyville Public Library 110 Main Street 2nd Floor Meeting Room 1. CALL TO ORDER Chairperson Suzanne Hughes called the meeting of the Parks and Recreation Advisory Board to order on February 17, 2014 at 6:02 p.m. ROLL CALL Present: Chairperson Suzanne Hughes, Board Members Carel Tornes, Charles Bethards, Michelle McGarry, Leti Carson, Ajit Purandare, Hillary Schwanbeck. City staff: Library, Parks and Recreation Director Mary Rodne, Assistant City Manager/Chief Financial Officer Terry Leake, Park Superintendent Tim Hightshoe, Recreation Manager Lisa Escobedo, Administrative Assistant Kathy Moore, and Aaron Babcock, Hidell Architects Associates. Absent: Board Member David Hays 2. APPROVAL OF MINUTES October 21, 2013 January 6, 2014-Joint Worksession Board Member Carel Tornes moved to approve the October 21, 2013 meeting minutes and the January 6, 2014 joint worksession minutes as written. Ajit Purandare seconded the motion. The motion carried with a unanimous vote. 3. REGULAR AGENDA ITEMS 3a Introduction of new Parks and Recreation Advisory Board members Parks and Recreation Board Chair Suzanne Hughes introduced new members Hillary Schwanbeck, Ajit Purandare, and Leti Carson to the Board. New member, David Hays was unable to attend this meeting. 3b Election of a Chairperson and Vice-Chairperson for the Parks and Recreation Advisory Board Parks and Recreation Advisory Board Minutes February 17, 2014 City of Colleyville Page 2 Charles Bethards made a motion that Michelle McGarry be appointed as the Board Chairperson. Leti Carson seconded the motion. The motion carried with a unanimous vote. Charles Bethards made a motion that Carel Tornes be reappointed as Vice-Chair of the Parks and Recreation Advisory Board. Leti Carson seconded the motion. The motion carried with a unanimous vote. 3c Discussion and consideration of appointments of representatives to serve on subcommittees The members of the Parks and Recreation Advisory Board recommend Suzanne Hughes to serve on the Park Land Dedication Committee for a one-year term ending December 2014. Carel Tornes made a motion and Leti Carson seconded the motion. The motion carried with a unanimous vote. The members of the Parks and Recreation Advisory Board recommend Leti Carson to serve on the Park Land Dedication Committee for a two-year term ending December 2015. Suzanne Hughes made a motion and Ajit Purandare seconded the motion. The motion carried with a unanimous vote. The members of the Parks and Recreation Advisory Board recommend Ajit Purandare to serve on the Colleyville Tree Board for a two-year term ending December 2015. Leti Carson made a motion and Suzanne Hughes seconded the motion. The motion carried with a unanimous vote. 3d Update and discussion of the Longwood property designation Park Superintendent Tim Hightshoe stated that at the October 2013 Parks and Recreation Advisory Board meeting, staff brought forward Council’s request for the Board to review the designation of the Longwood property and make recommendations for possible future use. He noted that in order to gain a better understanding of the issues associated with the property, Board members, City Council and City staff toured the property on November 2, 2013. Hightshoe suggested that this item be tabled due to the number of new members on the Board; additionally he suggested that a tour of all the park facilities, along with the Longwood property be scheduled to bring the new members up to date. Tim noted that the Longwood property designation would be moved to the next regularly scheduled meeting in April. Discussion continued in regard to the property location and the possible options available, along with what is defined as open space/green space and park land. Suzanne Hughes made a motion that the discussion and recommendation of the Longwood property designation be tabled until all members of the Parks and Parks and Recreation Advisory Board Minutes February 17, 2014 City of Colleyville Page 3 Recreation Advisory Board have toured the site. Carel Tornes seconded the motion. The motion carried. The Board agreed to schedule a tour of all Park facilities and the Longwood property on Saturday, March 29, 2014 at 2:00 p.m. Staff will post the tour agenda for a possible quorum and send reminder notices to all Board members. 3e Update and presentation on the LD Lockett Park / Cotton Belt Trail Head Enhancement project Library, Parks and Recreation Director Mary Rodne gave a brief history on the LD Lockett Park / Cotton Belt Trail Head Enhancement Project. Rodne introduced Aaron Babcock with Hidell Associates Architects who provided the presentation that was previously presented at a public meeting on January 14, 2014. Babcock stated that Hidell used the 2011 Parks, Recreation and Open Space Master Plan as a guide for the needs assessment for the LD Lockett Park / Cotton Belt Trail Head Enhancement project, along with looking at the demographics of the community. Aaron informed the Board that the property is 4.5 acres with the majority of the property within the floodplain; noting that there is an existing house on the property that was previously used for the Senior Center and is now being used for storage. Additionally, there is an existing trail head, open space and parking on the property. Babcock continued with a list of possible amenities suitable for the property, as listed: Playground Basketball Court Adult Playground-Fitness Equipment Pavilion Restroom Seating Bike Repair Station Water Station (to include pet watering) Pavilion/Restroom Combination Tennis Court Signage/Trail Map Dog Park A lengthy discussion ensued. Aaron Babcock concluded his presentation stating that the next step is to meet with staff for direction towards a development concept for the park. Babcock noted that a presentation of the development concept will be presented at the April 7, 2014 Parks and Recreation Advisory Board meeting for their consideration and recommendation to City Council. Parks and Recreation Advisory Board Minutes February 17, 2014 City of Colleyville Page 4 3f Update of the Senior Center Project Study Director Mary Rodne gave an update of the status of the Senior Center Project Study, noting that Hidell Associates and staff presented findings from the study and the Parks and Recreation Advisory Board’s recommendation to City Council at Pre Council on February 4, 2014. Council in return asked that staff and Hidell Associates to review the project and re-present it with phasing options and associated costs. 3g Discussion of items for future agendas There were no items brought forward for future agendas. 4. REPORTS 4a Recreation, Athletics, Tennis and Senior Reports Lisa Escobedo, Recreation and City Events Manager updated Board members on Recreation, Athletics, Tennis and Senior Center activities for the months of September through January. Escobedo informed the group that the Recreation Department offered a Winter Ball in lieu of the Daddy-Daughter Dance this past January; noting that the Winter Ball was open to all family members and staff received positive feedback on the event. Lisa stated that new programming for the quarter included keyboard and piano classes for youth, along with a “Brain Club” that focuses on early engineering skills. Additionally, she stated that all youth sports associations are underway and will continue through May. Escobedo continued, noting that Prime Time Sports is utilizing the Pleasant Run Soccer Complex on Sundays for their soccer league through April 27. Escobedo updated the Board on Tennis activities, noting that the Mid-Cities Tournament was held on November 16, 2013 with 65 participants. Additionally, the City had their first ever USTA Senior Winter tennis league playing out of Colleyville, which generated $207 in revenue. The Senior Center held their annual Holiday Party in December with 54 participants; entertainment was provided by Just Jazz, along with “Santa” (Dax Davis); Mary Rodne and Paul Wallace provided holiday photos for the event. A Matter of Balance was a new 8 week program offered to seniors to educate them on fall prevention; 15 patrons participated in the program. Additionally, she noted that the Center will partner with AARP Free Tax Help again this year with services starting on February 4 and will run through April 15. 4b Parks Capital Improvement and Operations Status Report Parks and Recreation Advisory Board Minutes February 17, 2014 City of Colleyville Page 5 Tim Hightshoe, Parks Superintendent gave an update on the Parks and Recreation CIP Project for Pleasant Run Trail, noting that trail construction will be in conjunction with the road improvements and is anticipated to begin Spring 2014. The LD Lockett Park / Cotton Belt Trail Head was discussed earlier in the meeting, and the Webb House trail will be installed along with the quad gates in March 2015. Additionally, Hightshoe reported on miscellaneous projects performed by the Parks Department in the months of September through January, which included the installation of hand dryers at City Park restrooms; installation of batting cages at Reagan Park; and tree removal and trimming at the Colleyville Nature Center. 5. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizen comments/presentations regarding items not on the agenda. 6. ADJOURNMENT A motion was made by Suzanne Hughes and seconded by Charles Bethards to adjourn the meeting. The motion carried with a unanimous vote. The meeting of the Parks and Recreation Advisory Board was adjourned at 7:30 p.m. APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 7th DAY OF April, 2014. Minutes taken and prepared by: Kathy Moore Administrative Secretary