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HomeMy WebLinkAboutCity Council-Minutes-4/16/2014 City of Colleyville City Council Worksession Agenda City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Wednesday, April 16, 2014 6:00 p.m. Executive Conference Room Third Floor, City Hall 1. CALL TO ORDER 2. PRESENTATION AND DISCUSSION 2a Presentation and discussion of the preliminary design of the Glade Road Project 2b Presentation and discussion of the development review process 3. ADJOURNMENT I hereby certify this agenda was posted on City Hall bulletin boards Friday, April 11, 2014, by 5:00 p.m. Amy Shelley, TRMC City Secretary Any matter on this agenda may, at the discretion of the governing body, be opened for public comment and discussion. If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.503.1133, and reasonable accommodations will be made to assist you. City of Colleyville Page 1 City of Colleyville City Council Worksession MINUTES City Hall 100 Main Street Colleyville, Texas 76034 817. 503.1000 www.colleyville.com Wednesday, April 16, 2014 6:00 p.m. Executive Conference Room Third Floor, City Hall Mayor David Kelly called the City Council Worksession to order in the Executive Conference Room on April 16, 2014, at 6:01 p.m. ROLL CALL: Mayor David Kelly, Mayor Pro Tem Mike Taylor and Councilmembers Carol Wollin, Chuck Mogged, Stan Hall, Jody Short, and Tom Hart. City Manager Jennifer Fadden, Assistant City Manager and Chief Financial Officer Terry Leake, Fire Chief Brian Riley, Economic Development Director Marty Wieder, Public Works Director Bob Lowry, City Engineer Jeremy Hutt, Management Analyst James Hubbard, Community Development Director Ron Ruthven, Communications and Marketing Director Mona Gandy, Information Systems Manager Chris Pena, and City Secretary Amy Shelley. 2. PRESENTATION AND DISCUSSION 2a Presentation and discussion of the preliminary design of the Glade Road Project Public Works Director Bob Lowry presented this item and briefed City Council. He also introduced Chad Gartner and Jacob Sundlin, with TranSystems, design engineer for the Glade Road Project, to additionally present and brief City Council regarding this item. Mayor Kelly questioned Mr. Gartner regarding previously held meetings. Mr. Gartner replied all meetings have been open to the public, and all information has been posted on the website. Mayor Kelly stated if the left turn lane could be increased, the traffic peaks could be handled better. Councilmember Short questioned Mr. Gartner regarding if the circulation pattern on school property had been discussed with the elementary school. Mr. Gartner replied it was not well received by the school. Councilmember Short stated the school traffic is using City streets for their queuing and stacking. Councilmember Mogged questioned Mr. Gartner regarding if the left turn lane would need new pavement. Mr. Gartner replied yes. City of Colleyville Page 1 City Council Worksession MINUTES April 16, 2014 Mayor Pro Tem Taylor questioned Mayor Kelly regarding the reconfiguration of the intersection at Bransford Road and Glade Road. Mayor Kelly explained the left turn lane and the stacking of the cars. He stated the increase in the turn lane will eliminate the stopping of traffic. City Manager Jennifer Fadden stated, for clarification, that the direction for Mr. Gartner to take would be to reconfigure the southbound left turn queuing into Bransford Elementary School. City Councilmembers concurred. Mayor Kelly questioned Mr. Gartner regarding a roundabout with the hill at Thompson Terrace. Mr. Gartner replied it may be a challenge. Councilmember Short questioned Mr. Gartner regarding if the costs include the new section of roadway at Bedford Road and Thompson Terrace. Mr. Gartner replied yes. Mayor Kelly stated the intentions for Bedford Road need to be discussed, especially since the roundabout at Cheek-Sparger Road and this potential roundabout will create a cut-through to avoid Colleyville Boulevard, which will increase the traffic on this small neighborhood street. Councilmember Hart stated it would also increase the traffic on Glade Road. Councilmember Wollin stated she could not justify the expense for the addition of a roundabout at Thompson Terrace. Mayor Pro Tem Taylor questioned Mr. Gartner regarding if the “dog bone” roundabout is less expensive. Mr. Gartner replied yes, mainly since less right-of- way is required. Councilmember Mogged questioned Mr. Gartner regarding if this will do anything for Thompson Terrace. Economic Development Director Marty Wieder explained Thompson Terrace has been in transition for office spaces. He stated he does not see retail wanting to be located along Thompson Terrace. Mayor Pro Tem Taylor stated Colleyville Boulevard to Bluebonnet Drive should be included as a priority; and asked what is the economic development impact for the entire area is? Economic Development Director Marty Wieder explained office uses are something that is currently locating on Thompson Terrace. Councilmember Short questioned staff regarding if Thompson Terrace is viewed as an extension of Main Street and Colleyville Boulevard. Director Wieder replied he does not foresee that being the case. City of Colleyville Page 2 City Council Worksession MINUTES April 16, 2014 Mayor Kelly explained there is a flood area to the west side; therefore, the building footprint would have to be smaller. Mayor Pro Tem Taylor stated he views this area to be used as garden offices. Mayor Kelly stated most lots are zoned single family. Councilmember Hart stated he uses Thompson Terrace frequently, especially coming from Main Street. Mayor Pro Tem Taylor stated he thinks Old Glade Road will eventually not be used. Director Wieder stated there is one business who currently uses Old Glade Road as their business address. Councilmember Short questioned Mr. Gartner regarding if there is a left turn on Glade Road from Thompson Terrace, with the stop sign option. Mr. Gartner replied yes, but it would be difficult. Mayor Pro Tem Taylor stated this intersection is the most discussed as being a safety hazard. Mayor Kelly questioned Mr. Gartner regarding if there will be a slightly elevated left turn, so that everyone can see the difference in the lanes? Mr. Gartner replied some raised pavement markers can be put in place. Councilmember Hall stated if the stop sign controlled intersection is the better option, it would definitely save money. Mayor Kelly stated having a stop sign will eliminate the cut-through feel. Mr. Gartner stated the property owners like this option, since it will have the least impact on their properties. Councilmember Short stated this will work, but there will be some cut-through on Centerpark. Mayor Pro Tem Taylor questioned staff regarding if there has been thought to having Centerpark be the major intersection, especially with the signalized intersection. Mayor Kelly stated the traffic will still use a residential street, such as Garry Lynne. Councilmember Wollin stated she likes the stop sign controlled intersection. Councilmember Mogged stated that being the most cost effective solution. Councilmember Wollin stated she would like to see the options for Old Glade Road. Councilmember Mogged stated those coming from the east side of town, Old Glade Road is used to get to Next and Citrus Bistro and Red Barn BBQ. City of Colleyville Page 3 City Council Worksession MINUTES April 16, 2014 Mayor Pro Tem Taylor stated it can still be used, however, is it actually needed is the question. Mayor Pro Tem Taylor questioned Mr. Gartner regarding if there is a way to work out the property owner’s driveway at the corner of Bluebonnet Drive and Glade Road. Mr. Gartner stated that can be done through the design portion. Mayor Kelly questioned Mr. Gartner regarding if an easement can be granted. Mr. Gartner replied yes. Councilmember Mogged questioned Mr. Gartner regarding a turn lane at Montclair Drive. Mr. Gartner replied there is not a turning lane at Montclair Drive based on the previous discussions. Councilmember Hall questioned Mr. Gartner regarding what is the recommendation. Mr. Gartner replied the recommendation is two lanes, with turning lanes at key intersections. Mayor Pro Tem Taylor questioned staff regarding how many homes are going in at the south end of Montclair Drive. Community Development Director Ron Ruthven replied one single family home. Councilmember Wollin questioned staff regarding which neighborhood has the four inch curb. Director Lowry replied Westmont has the curb that is driven over, rather than having a driveway cut. Mayor Kelly stated the underwater storm drainage can be used with this option. Mr. Gartner replied yes. Councilmember Wollin questioned staff regarding the distance required for the trees. Mr. Gartner replied five to six feet from the roadway. Mayor Pro Tem Taylor questioned staff regarding if a car will drift over this curb. Mr. Gartner replied the barrier curb will stop some, not all cars. He added the roll- over curb will be felt more than the four inch. Councilmember Short stated TxDOT is doing the scalloped strip along the roadway. Mr. Gartner replied yes, but it is noisy on a residential roadway. Mayor Pro Tem Taylor stated this option would be very noisy in the neighborhood. Mayor Kelly stated the survey indicates that the citizens still want the rural feel along the roadway. He added the ribbon curb still requires some right-of-way. He stated that is why they came up with this other option, so that the underground drainage is available. City of Colleyville Page 4 City Council Worksession MINUTES April 16, 2014 Councilmember Mogged questioned Mr. Gartner regarding if there is the customization of the sections of the road to accommodate the different circumstances along the roadway. Mr. Gartner replied yes. Mayor Kelly stated there are sections of Glade Road that are curb and gutter, which allows for the accommodation of the roadway circumstances. Mayor Pro Tem Taylor questioned Mr. Gartner regarding if the ribbon curb takes the largest foot print. Mr. Gartner replied yes. Mayor Kelly stated the roadway is currently 24 feet with bar ditches; however, those bar ditches will be filled in to accommodate the 26 foot roadway. Councilmember Mogged questioned staff regarding the width of the bar ditch areas. Director Lowry stated it varies between 50 and 76 feet. Mayor Kelly stated the bar ditch area creates an actual visual of less yard. Mayor Pro Tem Taylor stated with the bar ditch areas filled in the yard appears larger. Councilmember Mogged questioned staff regarding the narrowest area. Director Lowry stated there is still 50 feet at the narrowest area. He stated there is no sidewalk east of Chelsea Drive. He added there are sections where the bar ditches are 10-12 feet wide. Councilmember Short stated the ribbon curb should be used; avoid the barrier curb; and use a variation through the roadway. Mayor Kelly stated mix and matching too much creates a choppy feel, and he questioned staff regarding how the drainage would work. Mr. Sundlin replied there would still be underground drainage in those areas. Mayor Pro Tem Taylor stated he does not want to take more than is necessary. He stated once this roadway is fixed, those funds for repairs can be used in other areas. He stated it helps to appeal the commercial uses to the City. He stated he does not want to take more trees than necessary, and still keep the narrowest footprint. Mayor Kelly stated the curb and gutter area could be along Montclair Drive and maybe match the other side of this section of Glade Road with curb and gutter; and then move into the ribbon curb area. Councilmember Short questioned Mr. Gartner regarding drainage and the ribbon curb. Mr. Gartner replied there would be no ponding, it would run along the ribbon curb, with natural filtration. City of Colleyville Page 5 City Council Worksession MINUTES April 16, 2014 Mayor Pro Tem Taylor questioned Mr. Gartner regarding the drops. Mr. Sundlin replied water is going to flow downhill into the inlets; therefore, the more inlets that are installed, the better. Councilmember Hart stated the two lanes, with the turn lanes, is the best. Mayor Kelly stated to maintain the rural feel along the roadway, the different aspects will need to be used so that it fits in properly. Councilmember Mogged questioned Mr. Gartner regarding the difference between the four and six inch curbs, especially with emergency vehicles, and if the curbs keep the character and charm of the roadway. He further stated if the right-of- way allows for it, he would like to keep that character. He stated the more ribbon curb done, the more trees that are lost and put at risk. He stated the mix and match may help with natural breaks. Mr. Gartner replied the breaks in the look have to make sense. Mayor Pro Tem Taylor stated he would like for the design to keep the future in mind. He stated the vision needs to be very much a moving forward design with the planning, and make changes in the best interest in the future of the City. He stated a good road needs to be built to last 50 years to keep the maintenance costs down. He stated the continuity needs to be kept with what needs to be done for the future generations. Mayor Kelly stated there is opportunity for redevelopment which may allow for those special considerations. Mayor Pro Tem Taylor stated Glade Road is a mix of half roads with all of the redevelopment. Mayor Pro Tem Taylor stated it is a matter of how tight it can be kept to accomplish the same goals. Mayor Kelly questioned Mr. Gartner regarding medians in certain areas, will they be landscaped. Mr. Gartner replied no landscaping in the medians so that there will be no sight distance issues. Councilmember Hall questioned Mr. Gartner regarding if any landscaping is being considered. Mr. Gartner replied no landscaping has been incorporated with this. Councilmember Short questioned Mr. Gartner regarding the right-of-way costs with the barrier curb. Mr. Gartner replied there will still be right-of-way costs incurred with the barrier curb option, especially with some of the utilities. City of Colleyville Page 6 City Council Worksession MINUTES April 16, 2014 Mayor Kelly questioned Mr. Gartner regarding if the 10 foot trail can be reduced to an eight foot trail. Mr. Gartner replied yes, as discussed in the previous worksession, there can be some reduction in the trail width. Mayor Kelly stated if cyclists are encouraged to be off of the roadway, then the sidewalk needs to be wider than five feet. Mayor Pro Tem Taylor stated the conversation was to shrink the trail as necessary. Councilmember Wollin stated not knowing if she could support the 10 foot trail given the results of the survey. Mayor Kelly questioned Councilmember Wollin regarding connectivity given cyclists need more than five feet. Councilmember Wollin stated the trail could be six feet in width versus 10 feet. She stated it does not seem like it needs to be a hard-fast rule. Mr. Sundlin stated the standard for a multi-use trail is for it to be at least 10 feet in width. Councilmember Mogged stated the narrowest point is within the 50 foot range. He stated the centerline of the roadway can be moved. Mr. Gartner replied generally there are areas in which the centerline has shifted. Mayor Pro Tem Taylor questioned staff regarding the trail width of Pleasant Run Road. Director Lowry replied 10 foot most of the way, some areas have an eight foot width, with a five foot sidewalk on the opposite side. Mayor Kelly stated some visuals will help to see the filled in bar ditch areas. Councilmember Wollin concurred. Councilmember Hall questioned staff regarding if there is even a need for a sidewalk in this area. Mayor Kelly stated it can be done; however, there are risks involved with that. Councilmember Hall stated he would also like to see some visuals. Councilmember Mogged stated if the right-of-way allows he would like for it to be used. Mayor Pro Tem Taylor questioned Mr. Gartner regarding when these types of details will be available for the citizens. Mr. Gartner replied the design will get into the details of the roadway. He stated this is the study to help with the design plans. City of Colleyville Page 7 City Council Worksession MINUTES April 16, 2014 Mayor Kelly questioned Mr. Gartner regarding what the right-of-way actually means to the property owner. Mr. Gartner replied it means there will be access to the trail or sidewalk and no fencing or barriers will be in place. He added except in the location of Bluebonnet Drive and Glade Road, where the excavation takes place for the grading, there may be temporary easements put in place for the construction. Mayor Pro Tem Taylor questioned Mr. Gartner regarding if most of the properties have enough room for this improvement. Mr. Gartner replied the 46 foot of right- of-way keeps the sidewalk right on the curb line which creates an urban feel. Mr. Sundlin stated there are some areas in which the right-of-way can be brought in, which is sufficient; however, there are some trees within the right-of-way. Mayor Pro Tem Taylor stated there is quite a bit of difference in the number of trees being removed with the ribbon curb and barrier curb. Councilmember Short questioned Mr. Gartner regarding if all of the trees within the right-of-way are being removed. Mr. Gartner replied there are some cases in which the trees near the roadway or in the ditch which will need to be removed. He stated we have aimed high with the tree count with the intentions of coming in lower. Mayor Kelly stated there are trees to be replaced, especially those damaged by weather. Mr. Gartner stated the Oncor trimming has also destroyed some trees, visually. Mayor Kelly questioned Mr. Gartner regarding the direction. Mr. Gartner stated he understands they want some visuals. Mayor Pro Tem Taylor stated being sensitive to the property owners. Councilmember Hart stated being encouraged by what has been presented. Mr. Sundlin stated they can show a rendering for the existing conditions, and what it will look like once it is done. Councilmember Hall stated especially in the narrowest areas. Councilmember Mogged questioned Mr. Gartner regarding the project phasing. Mr. Gartner explained the project phasing using the schedule in the presentation. Mayor Pro Tem Taylor questioned Mr. Gartner regarding moving through to Bluebonnet Drive. Mr. Gartner replied that area would kick-off by summer of 2015. Mr. Sundlin added that the project phasing is being done as effectively as possible. City of Colleyville Page 8 City Council Worksession MINUTES April 16, 2014 Councilmember Mogged stated the phasing and funding is more digestible. Mayor Pro Tem Taylor stated he does not want to slow down any economic development impacts this project may have. Mr. Gartner stated the phasing is contingent on moving forward with the design of Glade Road. Councilmember Hall questioned staff regarding the cut-off date to moving forward. Mr. Sundlin stated the critical element is getting the roundabout at Bransford Road and Glade Road by next year at mid-May. Councilmember Mogged questioned the phasing aspects. Mr. Gartner stated certain phasing cannot be done until certain utilities are moved. Mr. Sundlin stated the more utilities that are moved together and shared, the better. Mayor Kelly questioned Mr. Gartner regarding if the right-of-way is good for the roundabout. Mr. Sundlin stated section 3b and 3c are the concern. Mayor Pro Tem Taylor questioned staff regarding if section 3a is going to be the major area for the new developments. Director Lowry concurred. Mayor Pro Tem Taylor stated there have been times when electricity has been out, especially in his neighborhood, because of a switch issue. Director Lowry ensured him that Oncor would be contacted, and kept in the loop during this process. Councilmember Hart questioned staff regarding if a water and electricity meter can be installed for the entrance for Chelsea Park at the time of construction. Director Lowry replied yes, a meter can be placed in at any time. Mayor Kelly recessed the meeting at 7:54 p.m. Mayor Kelly reconvened the meeting at 8:05 p.m. Councilmember Mogged questioned Mr. Gartner regarding if the raised curb installation will be salvageable. Mr. Gartner replied most will have to be replaced. Councilmember Mogged stated it may be that the four inch is liked better than the six inch. Director Lowry replied when doing sections, it is cheaper to replace it all rather than a little at a time. He stated this will all depend on the analysis done. Councilmember Mogged stated where it is already raised, it may be time to reconsider the four or six inch with the width of the road. Mayor Pro Tem Taylor stated as long as we are not having to go into people’s property. Councilmember Mogged concurred. City of Colleyville Page 9 City Council Worksession MINUTES April 16, 2014 Director Lowry stated it will depend if the grade is higher than the roadway on the other side; a barrier curb may not be feasible. Councilmember Hall questioned Mr. Gartner regarding the projected timeline. Mr. Gartner replied once the recommendation is received the timeline can be adjusted. Councilmember Hall stated he expected to see some savings given the Bedford Road intersection with the stop signs. Mayor Pro Tem Taylor questioned Mr. Gartner regarding what price index is used on the next years. Director Lowry replied five percent. Assistant City Manager/Chief Financial Officer Terry Leake replied compound. Councilmember Mogged questioned Mr. Gartner regarding the cost for each width of right-of-way. Mr. Gartner replied the cost is based on a six inch curb width. Councilmember Mogged stated there may be some savings with this, especially if the six inch is not used. Mr. Gartner stated there could be some pluses or minuses. Mayor Kelly stated City Council would like to see more renderings before something is finalized, especially with sections 3b and 3c. Mr. Gartner concurred. Councilmember Mogged stated being interested in a four inch curb as well. City Manager Jennifer Fadden questioned City Council regarding if they would prefer another worksession format to discuss those items. Mayor Kelly stated if there is time, he would like this addressed in Pre Council. City Manager Jennifer Fadden questioned Mr. Gartner regarding how much time he thought he might need. Mr. Gartner replied he would need another three to four weeks. Mayor Pro Tem Taylor stated the first meeting in June would work. Mayor Kelly concurred. Councilmember Mogged questioned Mr. Gartner regarding if the June schedule works for the Bransford and Glade Road timeframe. Mr. Sundlin stated those decisions will not affect the scope. City Manager Jennifer Fadden stated a design contract will need to be brought forward prior to the design of the Bransford and Glade Road roundabout. City Manager Jennifer Fadden stated we will likely schedule a Pre Council item for the June 3, 2014 City Council meeting for Mr. Gartner to present the final details. She added that the public meetings will then be scheduled. City of Colleyville Page 10 City Council Worksession MINUTES April 16, 2014 Mayor Pro Tem Taylor questioned staff regarding the funding of this project. City Manager Jennifer Fadden stated through the cash available through the TIF; therefore, it will take 10 years to execute. Assistant City Manager/Chief Financial Officer Terry Leake added that the remaining balance for infrastructure projects is $2.4 million, based on the 2012 amendment to the TIF project plan. Mayor Pro Tem Taylor questioned staff regarding the money needed for the Colleyville Boulevard project from John McCain Road to Hall-Johnson Road. City Manager Jennifer Fadden explained the funding available through 2029. Mayor Kelly questioned City Councilmembers if they would like a copy of this slide. City Councilmembers concurred. 2b Presentation and discussion of the development review process This item was not discussed. 3. ADJOURNMENT There being no further business before the City Council, Mayor Kelly adjourned the worksession at 8:26 p.m. APPROVED BY A VOTE OF 6 AYES, 0 NAYS, AND 0 ABSTENTIONS ON THIS THE 6TH DAY OF MAY 2014. Minutes taken and prepared by: Amy Shelley, TRMC City Secretary City of Colleyville Page 11