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HomeMy WebLinkAboutColleyville Crime Control and Prevention District (CCCPD) Resolutions (R-03-0025)-07/15/2003 RESOLUTION R-03-0025 A RESOLUTION OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT, APPROVING THE TERMS AND CONDITIONS OF A CONTRACT FOR ELECTION SERVICES BETWEEN THE CITY OF COLLEYVILLE AND THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT; AUTHORIZING THE PRESIDENT TO EXECUTE THE CONTRACT; AND PROVIDING AN EFFECTIVE DATE WHEREAS, Chapter 791 of the Texas Government Code ( the "Interlocal Cooperation Act") authorizes local governments, including special districts to contract with one another to increase their efficiency and effectiveness; and WHEREAS, the Colleyville Crime Control and Prevention District has been presented with a proposed contract by and between the City of Colleyville and the Colleyville Crime Control and Prevention District to provide election services for the September 13, 2003, Special Election on whether to continue the Crime Control and Prevention District and the sales tax; therefore, a copy of which is attached hereto as Exhibit "A" and incorporated herein by reference hereinafter called the "Contract"; and WHEREAS, upon full review and consideration of the Contract and all matters attendant and related thereto, the Board of Directors of the Crime Control and Prevention District (the "Board") is of the opinion that the Contract will increase the efficiency and effectiveness of the parties to the Contract. NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF DIRECTORS OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT: Sec. 1. The Board finds that the terms of the Contract will increase the efficiency and effectiveness of the City of Colleyville and the Colleyville Crime Control and Prevention District and otherwise meet the criteria of the Interlocal Cooperation Act, Section 791 of the Texas Government Code. Sec. 2. The terms and conditions of the Contract, having been reviewed by the Board and found to be acceptable and in the best interest of the District, the City and its citizens, are hereby approved. Sec. 3. The President is hereby authorized to execute the Contract and all other documents in connection therewith on behalf of the Colleyville Crime Control and Prevention District substantially according to the terms and conditions set forth in the Contract. Resolution R-03-0025 Page 2 of 2 AND IT IS SO RESOLVED: APPROVED THIS /..5 ),) DAY OF ~ ~ 2003, BY A VOTE OF (, AYES, 0 NAYS AND 0 ABSTENTIONS. ATTEST: COLLEYVILLE CRIME CONTROL ~~~~ AND PREVENTION D:RICT Cynthia Singleton, TRMC ~ Secretary President Exhibit "A" CONTRACT FOR ELECTION SERVICES BETWEEN THE CITY COLLEYVILLE AND THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT This Contract is made this /5~ day of rJ~ ~ 2003 by and between the City of Colleyville (hereinafter referred to as "the City"), acting by and through its Mayor and the Colleyville Crime Control and Prevention District (hereinafter referred to as "the District") acting by and through its President and by authority of Texas Government Code Section 791, (the "Interlocal Cooperation Act") authorizing local governments to contract with one another for the matters related to the Special Election to be held on September 13, 2003. 1. Purpose of Contract The District has called an election to be held on September 13, 2003 for the purpose of determining whether to continue the District and the sales tax adopted therefore. The City agrees to conduct said election on behalf of the District under the terms set forth herein. 2. Duties and Services of the District The District shall be responsible for performing the following duties and shall furnish the following services: a. Adopt Order calling for a Special election to be held September 13, 2003 to determine whether voters desire to continue the Colleyville Crime Control and Prevention District and the Crime Control and Prevention District sales tax. b. Canvass the returns of the September 13, 2003 election. c. Determine and declare by Order the final results of th'e September 13, 2003 election. 3. Duties and Services of the City Of Colleyville The City shall be responsible for making reasonable decisions concerning establishing election procedures and conducting the election, including, but not limited to the following duties: a. Determine the polling places. b. Appoint election judges, alternate election judges and clerks. c. Set compensation of the judges and clerks d. Establish the method of voting. Exhibit "A" e. Publish and post the notice of the election. f. Establish procedures for early voting. g. Prepare submissions to the United States Justice Department 4. General Conditions a. Nothing contained in this contract shall authorize or permit a change in: (1) the officer with whom or the place at which any document or record relating to the election is to be filed; (2) the place at which any function is to be carried out; (3) the officer who will serve as custodian of the voted ballots or other election records; or (4) any other nontransferable functions specified by the Texas Election Code. b. The parties represent that the person signing this Contract on their behalf has been fully authorized to do so by the governing body of the respective party. c. The City shall pay all expenses attributable to conducting the election. 5. This Contract is executed and agreed on this the /sJiJf day of by the City of Colleyville and the Colleyville Crime District. ~. B : JL.-<-L . . nny Ti e, re i t Colleyville Crime Control and Prevention District