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Home My WebLink AboutCity Council-Agenda Packets-7/15/2003 City of CQ3 ~ Texas AGENDA CITY COUNCIL MEETING 5400 BRANSFORD ROAD JULY 15, 2003 4:00 P.M. - PRE-COUNCIL AGENDA PC-1. Discussion regarding the Colleyville Crime Control and Prevention District Special Election PC-2. Discussion and review of the Annual Retreat Report PC-3. Discussion regarding the John McCain and Westcoat intersection improvements PC-4. Discussion of the Capital Improvement Projects (CIP) Worksession date and format PC-5. Discussion of the July 15, 2003, City Council regular agenda items REGULAR AGENDA 6:45 P.M. - CALL TO ORDER ROLL CALL 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Legal - Rischon Development lawsuit Sec. 551.071 - P.O. BOX 185 COLLEYVILLE, TEXAS 76034 (817) 577-7575 7:30 P.M. - RESUME REGULAR MEETING INVOCATION: Reverend Ron O'Guinn, Son set Baptist Church PLEDGE OF ALLEGIANCE: Ross Foster, City Attorney 2. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS, AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS PROCLAMATION - In recognition of Samir Sudhir Patel's accomplishments at the 76th Annual Scripps Howard National Spelling Bee CONSENT: 3. READING AND PUBLIC HEARING - Resolution R-03-2187- Consent Items: a. Approval of minutes of the regular City Council meeting of July 1, 2003 b. Approval to construct an ADA ramp at the L.D. Lockett House, to be funded from the Voluntary Park Fund, in an amount not to exceed $9,000 PUBLIC HEARINGS: 4. SECOND READING AND PUBLIC HEARING - Ordinance 0-03-1408 - Approval to amend Chapter 4 - Landscaping and Buffering of the Land Development Code regarding continuation of maintenance in the event of a commercial vacancy, Case Z-03-012 5. SECOND READING AND PUBLIC HEARING - Ordinance 0-03-1409- Adopting an annual budget for Fiscal Year 2004 for the Colleyville Crime Control and Prevention District 6. FIRST READING AND PUBLIC HEARING - Ordinance 0-03-1410 - Approval to deny TXU Gas Company's request to change rates in the City of Colleyville 7. READING AND PUBLIC HEARING - Resolution R-03-2188 - Approval to amend Resolution R-00-1647 changing the day of the first regular City Council meeting in November 2003 8. READING AND PUBLIC HEARING - Resolution R-03-2189 - Adopting the findings of the Colleyville Crime Control and Prevention District (CCCPD), approving terms and conditions of a contract for election services between the City of Colleyville and the CCCPD, establishing procedures for a Special Election to be held on September 13, 2003, and approving a Joint Election Agreement with Tarrant County 9. READING AND PUBLIC HEARING - Resolution R-03-2190 - Establishing an Economic Development Task Force STAFF REPORTS: 10. MONTHLY FINANCIAL REPORT CITIZEN COMMENTS: 11. CITIZEN COMMENTS/PRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA ACTION/RESOLUTION: 12. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF JULY 15, 2003 - Reading and Public Hearing - Resolution R-03-2191 ADJOURNMENT: 13. ADJOURNMENT If you plan to attend this public meeting and have a disability that requires special accommodations, please advise the City Secretary at least 48 hours in advance at 817.577.7575, and reasonable accommodations will be made to assist you. PRE-COUNCIL CQ~~~m", AGENDA BRIEFING lex,,$ MEETING DATE: : ITEM#: 07/15/03 PC-1 CITY MANAGER DEPARTMENT HEAD FINANCE REVIEW N/A Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Discussion regarding the Colleyvjlle Crime Control and Prevention District Special Election This item provides the opportunity for the City Council to discuss the Colleyville Crime Control and Prevention District Special Election. PRE-COUNCIL CllY Qr CQ~'" AGENDA BRIEFING 1(":..:.,:5 MEETING DATE: ! ITEM#: i 07/15/03 PC-2 CITY MANAGER ! DEPARTMENT HEAD : FINANCE REVIEW! N/A Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Discussion and review of the Annual Retreat Report This item provides the opportunity for the City Council to discuss and review the Annual Retreat Report as attached. Strat~gic Government Resources, Inc. 2332 Ember Woods Roanoke, Texas 76262 817-741-2331 June 24, 2003 Honorable Mayor and City Council City of Colleyville C/O Mr. Bill Lindley, City Manager 5400 Bransford Road Colleyville, Texas 76034 Dear Mayor, Councilmembers and Staff: I am pleased to provide you with this final report summarizing the results of the City Council Retreat held on June 6-7 at Marriott Solana in Westlake. This report will describe the process we went through, as well as document the results of the session, and will include selected recommendations for future steps. I truly enjoyed the time I spent with each of you individually, as well as the time at the retreat. Due to the lengthy discussions Friday evening, we made a number of presentation and process changes, which substantially .abbreviated and modified the process. Accordingly, I want to extend to the City of Colleyville an offer of a second retreat at a time of your convenience at no additional cost. Please feel free to contact me at 817-741-2331 if you have any questions concerning this report. Respectfully submitted, Ron Holifield CEO Strategic Government Resources 2 Introduction and Process SGRI was engaged to facilitate the annual goal setting retreat of the Colleyville City Council, and the expectation of the City Manager was that the retreat would focus on a traditional goal setting and priority setting process similar to previous years. A series of interview questions were developed which were designed to stimulate general thought and discussion by each of the elected officials with regard to specific aspects of the community, and related goals they had for the future of the community. In the weeks prior to the retreat, all elected officials except for the Mayor were able to participate in the interview process. The interview responses provided the foundation for Council discussions at the retreat. Interestingly, although several of the interview questions specifically asked about "community features" which typically elicits responses that are more project oriented in nature, the responses to almost every interview question, regardless of what the question was, tended to flow back to one or two over riding issues. The first was figuring out how to create political and community healing that would allow everyone to come together and work as a team, even when they disagree on a given issue. The second was economic development concerns. Secondary trends that arose dealt with streets and intersections, and budget challenges, but both of those also appeared to have significant overtones related back to either the political environment or the need for economic development. As a result, the flow of the workshop was altered somewhat to respond specifically to the most compelling issues raised by Council, rather than staying with a more project oriented and traditional "goal setting" approach. That type of session can limit time for open discussion which, looking at the time you devoted, seemingly was'important to you. In essence, creating an interpersonal teamwork foundation is essential to achieving maximum success on a variety of specific projects. In the end, the Council developed a number of goals for the ensuing year that can position Colleyville into a truly unique position. The Interview Results Each interview was approximately one hour long, consisting of seven questions. The questions were intentionally overlapping, and designed to "prime the pump" to find out what everyone was really thinking in goals for the next year, rather than being designed to elicit specific tangible responses. The most interesting aspect of the interview responses was the overwhelming degree of unity in perspective on almost every single issue. Indeed, based on the degree of historical political turmoil, and the degree of diversity apparent on the Council, the extraordinary degree of unified vision was highly unexpected, which creates both an opportunity and a burden. The City of Colleyville has a phenomenal opportunity to achieve great things due to the clear unified vision that exists. However, this also creates a great burden, for if you fail to achieve greatly, it will not be a result of conflicting views of what 3 Colleyville should become, but of your failure to decide that working together for a better future is more important than personal political battles. Additionally, it is not uncommon for a divided council to place blame on staff for failure to accomplish goals despite there being no clearly agreed upon goals of the Council. The Council uniformly expressed strong support for the City Manager and City staff. However, I would urge particular caution and sensitivity in this area, due to the number of interview responses which specifically mentioned concern on the part of various council members about the need to avoid placing staff in the middle of differing political viewpoints. The great news is that based on the interview results, it is clear that every respondent strongly believes the future of Colleyville is far more important than personal political battles, and there appears to be an amazing level of commitment to changing the future, as a unified Council, even as you will disagree on various implementation strategies. This high degree of commitment to putting the future of Colleyville first came through loud and clear in the interviews, as did a very strong desire to see the Council work as a team. There were several very key trends and patterns that were clearly shared by most (and in almost every case - all) of the Council members interviewed. Council Conflict and Turmoil Should be Overcome by: . Overcoming "party" labels . Evaluating decisions based on philosophy and vision not on personalities . Getting to know each other as people . Admitting what the problem is . Tolerating different viewpoints . Accomplishing things that matter long term . Keeping staff out of the middle . Quit killing the future "so my side wins" Economic Development Priorities Included: · Developing a coherent economic development vision · Rapidly developing a cohesive SH26 vision and action plan · Developing Precinct line, and Highway 121 game plans · Create a stronger sense of community identity · Creating a better community reputation in the development community · Creating an environment which encourages development that is compatible with semi rural lifestyle, but generates sufficient revenue to support outstanding community services Budget Priorities Included: . Live within our means . Plan for a flat revenue future . Find new resources 4 . Protect what we have Roads and Intersections Priorities Included: . Proceed with planned intersection improvements . Determine how to handle retail traffic and become a destination without losing small road'feel Direction and Decisions For the casual observer, it may have been easy to miss the significance of several of the decisions that the Council made on Saturday morning, since they did not involve a lot of conflict or debate, and since they were addressed more in discussion form, rather than as a "priority list". However, subtlety does not translate into insignificance. Indeed, the Council provided very clear philosophical direction on several issues of substantial importance to the future of Colleyville. An item needed group consensus to "make it to the list" of things to work on in the next year. Following is a brief overview of those key decisions which were made at the retreat. They are generally grouped under the four priority topic headings discussed above, even though the discussion flow itself was not necessarily in the same order. Council relations · Develop a Code of Conduct providing guidance on how to treat and respect elected members and staff · Review the Rules of Procedure for standards of conduct during Council meetings · Provide a semi annual update of status of annual goals Economic Development · Develop "Project Colleyville" looking at: o Possible sales-property tax rebates based on reinvestment of buildings and landscaping. o Matching grant program for Homeowner Associations that increase landscaping in City ROW o Prepare an economic development incentive policy o Commercial (vacant) property management regulations for: · allowable height of grass · placement of window "boarding" · maintenance of buildings and landscaping · locating security fencing of closed businesses · Initiate a roundtable forum to: o identify strengths, weakness, challenges and opportunities in growing the commercial base of the city, by meeting with the · Colleyville Chamber of Commerce, area commercial developers, Colleyville Business Alliance, and other interested stakeholders. 5 · Initiate an economic development strategic vIsioning process for a citywide destination emphasis based on an approach to "New Urbanism" and review of possible peer cities development approach across the country. · Prepare a five year summary, to make reasonable projections to development of a multiyear budget forecast, of commercial activity looking at: o sales and property tax growth o identify number of commercial building permits with projection of property and sales tax generated o identify new and closed businesses over last three years with revenue impact to the city o evaluate undeveloped land areas along SH26, SH 121, and Precinct Line Road for revenue enhancement. · Focus on development of the 2004 budget to fund an economic development position through new revenues or position realignment. Budaet · FY 2004 budget development to focus on a "maintenance funding" approach for departments recognizing planned additional funding for: o buildings and related service programs coming "on line" o alternatives for increasing annual street overlay program · Multiyear building and infrastructure needs o Hold a CIP worksession to review: · possible citywide projects · available funding scenarios and possible public input · operating budget impacts of capital projects · Multi-year Operating Budget o Develop a multi-year budget identifying annual · compensation program · staffing support · probable service program development · replacement program for . computers . vehicles · building maintenance Street Improvements · Prepare a study for a Street Overlay-Preventive Maintenance Program for residential streets, looking at o grading quality standard for streets o cost per mile for overlay of a typical street 6 o annual cost (ongoing five year program) to keep streets at determined quality level · Develop a regular reporting format on quarterly basis for the Council for o street intersection construction o a workplan of key tasks for SH 26 improvements Recommendations Council Operating Rules There will be a temptation to let this decision slip by you and to simply never get around to devoting the time necessary to developing meaningful council operating rules. I want to urge you in the strongest possible terms to spend some focused time discussing, debating and agreeing upon formal operating rules. Once you have agreed upon your operating rules, I would encourage you to laminate them and place them at each member's place on the dais. Again, the tendency will be to let this slip as being unnecessary, but if you will follow through on this stop, you will be surprised at how much this simple act will begin to shape the tone, demeanor and dynamics of your Council meetings. In fact, I would go so far as to say that if you do not make this a priority, the odds are great that you will rapidly fall back into old patterns of conflict. Mayor/Council/City Manager Roles and Responsibilities Although this was outside the realm of this retreat, it is clear from watching the dynamics at the retreat, that there are some significant questions regarding appropriate roles and responsibilities for various players which probably need to be addressed. I do not have sufficient information to offer speculation at this point as to what all is driving these questions, but it is clear that role and responsibility questions are a significant subtext to some of the other dynamics which are occurring. To have a healthy team environment, it is absolutely critical that there is very clear and agreed upon definitions of the roles and responsibilities of the Mayor, City Council members and the City Manager, both collectively and individually. It is not clear, that such clear definition and understanding exists across the board. I would encourage you to take the time to ensure that everyone is on the same page with regard to mutual expectations regarding various roles and responsibilities. Failure to address this issue, will allow it to continue as a subtext, and make it far more difficult to achieve the vision of greatness that is attainable for Colleyville. While there is no conflict associated with this, it is an item that may be of value for further discussion. A worksession can be a format to create a discussion opportunity in solidifying the philosophy for the role and responsibilities for the Mayor, City Council members and the City Manager. 7 Economic Development Colleyville is truly a unique environment, which offers both opportunities and challenges. I urge you to make sure you think big enough, when thinking about the future. The concepts of a "destination" of boutique shops that serves Opryland visitors, and other regional visitors has merit and is exciting. Additionally, it has the potential to offer the unusual marriage of a semi rural environment, with a sales tax base that you are looking for. However, to achieve such will demand that you bring in thinkers, planners and developers who are big and bold enough to think out of the box regarding how to redevelop Highway 26. A few random thoughts that were discussed during the retreat that may be worth considering as you begin to develop a cohesive economic development plan include: Leveraqinq of Sports Stars Colleyville has some exceptional sports stars as residents. There are numerous opportunities to let them help make their hometown more successful. However, such does not just happen. It is essential that you develop a specific game plan and know what you are asking them for before you approach them. And, it is essential, that they have confidence that they will not get pulled into a political controversy if they get involved. Leveraqinq Corporate Leaders Most large corporations have extensive charitable and foundation funding which they expend to support a variety of causes. And many corporations provide substantial support for community projects which the senior management believes in. With your very large base of corporate leaders who call Colleyville home, you should be following a specific strategy for ensuring that some of the charitable and foundation support their many corporations are providing finds its' way to their senior executive's home towns. Once again, however, it is essential that they have great confidence that such involvement will not allow them to get drawn into a political controversy. Economic Development visioninq process Colleyville is unique in its location to the metroplex and layout of the city in both road system and land use. Taking a step back and looking for similar cities across the country that have developed their natural resources into assets may be of use as you focus on economic development opportunities. · New Urbanism The Highway 26 corridor may offer some interesting opportunities for new urbanism opportunities which could help spur some of the boutique- destination development which is desired. However, it is essential that you bring in developers and thinkers who truly understand new urbanism, and have the track record and experience to know what will work. The 8 study could look at an approach of a "New Urbanism" study with an emphasis on o SH 26, SH 121 and Precinct Line Road, by · evaluating expanding established niche markets for · (spas, home decorating, etc.) · studying new markets for · fine arts galleries, upscale jewelry-clothing stores, cooking & equipment-classes, etc. The RFP process would look at selecting consultant(s) based on proposed visioning process with emphasis on economic development using area retail to "playoff" from: DFW Airport, OpryLand, West End, and Sundance Square. Study would additionally look at evaluating commercial and retail viability within trade areas for Colleyville looking at unmet markets in the surrounding cities. · The City of Franklin, Tennessee as a Model Colleyville's vision for a "semi rural" environment, blends well with the concept of an environment of "gentleman farmers". You may want to visit Franklin, Tennessee, as one successful example of a semi rural environment with very large homes, on large lots, with a rural feel, but within an urban area. Franklin also is the home to numerous executives and music stars, so the comparison there is strong as well, and may offer some insights into what they have found to be successful in getting those folks involved in the community. · The City of Sausalito, California as a Model The vision for being a destination for boutique shops to out of town visitors, as well as metro area residents, blends well with the model followed by Sausalito. You may want to visit them to explore what they believe has been the keys to their success, and how they initiated their very strong high end arts community base in the beginning. · Corporate Retreat and Conference Center The high presence of corporate executives suggests that a high quality corporate retreat and conference ce!1ter, particularly one in a "semi rural" setting, might prove to be a real benefit to the community. In essence, such a facility could accommodate the needs of corporate executives who call Colleyville home, who would prefer to hold executive meetings near their own home if appropriate facilities were available. This may play well into the number of executives working from their homes yet needing meeting space. It also could be an economic engine to help fuel the boutique-shopping environment you have envisioned. Summary I truly believe that the City of Colleyville is one of the most exciting places anyone could be right now. It is clear that the City Council is very strong, and has the 9 potential to accomplish some truly amazing things. In fact, I have shared with several other people since the retreat, that I believe Colleyville may have one of the strongest city council's of any city in the Metroplex right now. I am convinced that your vision for the future is achievable, and is on target for what Colleyville needs in the coming decades to remain an exceptional city to call home. Your major challenges will be to keep your focus on the unified vision instead of the politics, and to think big enough on projects like Highway 26. The strength of the City Council is with the team and not the individual. As you reflect on specific goals, a broad group perspective is important to remember that the majority of the other members may not share your individual view. The collective development of your goals into the City Manager's work program helps build a sense of a team among the members of the City Council to assist the City Manager in directing the operations of the organization. Leaving the retreat, the City Manager discussed that a worksession would be scheduled for your review of my follow-up report. As the goals evolve into a work program, remember that the goals and work program will allow the City Council and City Manager to: . provide group direction . establish visible objectives and tasks . keep the City Council and organization on course . assist in the allocation of resources . promote continuity of action . keep the big picture focused It was a true honor to be a part of your retreat, even though my role was quite limited. I want to urge you to stay focused on the vision, to rise above political conflict, and to make the sacrifices necessary to still make Colleyville the preferred place to call home decades from now. Please do not hesitate to call on me if I can assist you in making your vision a reality in any way. Respectfully submitted, Ron Holifield CEO Strategic Government Resources, Inc. 817 -741-2331 10 CITY COUNCIL cc0", AGENDA BRIEFING IC':\:;;l$ MEETING DATE: i ITEM # : : RESOLUTION # : I 07/15/03 PC-3 CITY MANAGER : DEPARTMENT HEAD FINANCE REVIEW I Previous Action: None DEPARTMENT: ENGINEERING SUBJECT: Discussion regarding the John McCain and Westcoat intersection improvements This item provides the opportunity for the City Council to discuss the intersection improvements at John McCain and Westcoat. A report, that summarized the project and the citizen comments, was sent to City Council in early June 2003 is attached. Attachments . Summary Report . Intersection Layout . Memo MEMORANDUM FROM: Bill Lindley, City Manager Dianne McWethy, Deputy City Manager Keith Fisher, Director of Public Works ~ TO: CC: Chad Bartee, Capitol Improvements Engineer SUBJECT: Summary Report - Citizens Comments John McCain Rd and Westcoat Dr DATE: June 10, 2003 City staff held a public meeting on April 29, 2003 for the John McCain Rd and Westcoat Dr intersection improvements. A total of 39 residents attended the meeting. At the meeting, staff presented the following design options based on recent traffic counts for the project. A summary of the project is shown below. John McCain Rd and Westcoat Dr: Design includes the reconstruction of the existing intersection in either concrete wi curb and gutter or asphalt wi curb and gutter. Landscape opportunities along the ROWand within the median area are proposed. A three-way stop is proposed at the intersection. East leg: Improvements include a left turn lane for traffic to turn southbound on Westcoat Drive, with a through lane westbound on John McCain Rd. West leg: Improvements include widening the current roadway configuration with a stripped median in order for proper alignments of lanes with the new lanes on the east leg of the intersection. No additional lanes are proposed. 1 South leg: Improvements will include the addition of a free right turn lane for traffic traveling eastbound onto John McCain Rd from Westcoat Dr. A curbed median will be created with landscaping proposed within the median area. We anticipate that no ROW parcels are needed for this design. Citizens were allowed to ask questions one on one with the City staff and the design consultants. Written comments were taken from twenty-six residents at the meeting. The following is a brief summary of those comments: Approved proposed design 6 residents 23% Opposed the design 11 residents 42% Additional comments included: . No free right turn lane . Do not encourage cut thru traffic . Improve culvert east of intersection 11 residents 4 residents 1 resident Do nothing "Waste of tax dollars" 9 residents 35% The citizens also made additional positive comments concerning landscaping and median enhancements. Also, seven residents made comments regarding the type of roadway surface: Concrete pavement Asphalt pavement 6 residents 1 resident Please note that not all of the attendees filled out comment sheets. Staff is in need of direction regarding the project. If you have any additional questions or would like to see the comment sheets, let me know. 2 o I N~~ NZ~ ~ili ~ ~~~ ~9~ ~'" r6 ~~~ ~o~ ~~ 0-lf"l C'l~"" ~ ~~~ ~~~ -< _I:rr__z~ ,:.; ~ 1ZI ~ . I ~'3'1"'1I o L onnn...... ""II ;I~~~ ~ -< c"'Ji ~~;jili- ~~~~~ ~. a .... 0;...... ~ ~~~~~ g a10r "'lJ if! ! ~~~ -< ~~; ~~"'I i~ ~z ~~ f' ~ if .'b....,,~ ~~~r-- h/!)~RC) .'f~~""1 nj-.,t:J(;; g; ~ ~~ ii ~ ~< x ~~ Vi g~ -l ~~ Z u " ~~ ~ ~~ ~ o ~i 8 c .~ z -.. -; -. 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Eil:~E!i~~"'~~ .'~ MEMORANDUM TO: Bill Lindley, City Manager Dianne McWethy, Deputy City Manager FROM: Keith Fisher, Director of Public Works 1iJ'IJ-' CC: Chad Bartee, Capitol Improvements Engineer SUBJECT: John McCain Rd and Westcoat Dr Freese and Nichols Design DATE: July 11, 2003 The intersection of John McCain and Westcoat forms aT-intersection with John McCain functioning as the major roadway. John McCain is an east - west two lane undivided collector with 12 foot lanes at the intersection. Westcoat is a north-south collector that forms the south leg of the T-intersection. The roadway has 11-foot lanes. The intersection is currently controlled by a stop sign on Westcoat. The current speed limit is 30 mph. Freese and Nichols performed traffic counts and analysis of the intersection to determine the most efficient intersection design. Based on the analysis, the majority of the turning movements in the a.m. are right turns from Westcoat onto John McCain and the majority of the p.m. turning movements are left turns from John McCain on to Westcoat. In order to have the intersection function at its optimum level, the dedicated right turn lane onto John McCain is necessary. We have also proposed a stop sign instead of a yield sign at this location. 1 PRE-COUNCIL city Qf cc~n", AGENDA BRIEFING (("x..$ MEETING DATE: : ITEM#: 07/15/03 PC-4 CITY MANAGER DEPARTMENT HEAD FINANCE REVIEW NIA Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Discussion of the Capital Improvement Projects (CIP) Worksession date and format This item provides the opportunity for the City Council to discuss the Capital Improvement Projects Worksession date and format and attached is a draft agenda of the meeting. DRAFT City of Colleyville Special Work Session - Capital Programming 1. Call to Order 2. Review goals for the meeting by identifying - . funding levels and options for possible capital projects . new CIP projects for next five years . rate adjustments and cash balance allocations . 3. Review of current financing program for general operations . Five year operating budget forecast . Existing Debt structure . Debt Capacity Analysis . Available funding sources (restrictions) . Current CIP projects (funded) . Long Range Space Utilization Plan . 4. Review of current financing program for utility operations . Five year operating budget forecast . Existing Debt structure . Debt Capacity Analysis . Available funding sources (restrictions) . Current CIP projects (funded) . 5. Capital needs for general operations (corresponding O&M) . Parks and Recreation (active and passive projects) . Facilities (Fire Station, Service Center, Old City Hall) . Highway 26 enhancements (soft-hard landscaping, overhead utilities, traffic signalization poles, etc.) . Streets and Drainage . Sidewalk and trails . Miscellaneous (Saddlebrook, etc.) . 6. Capital needs for utility operations (corresponding O&M) . Highway 26 utility relocates . Transmission line (Precinct Line) . 12" Westcoat waterline . Ground Storage Tank . Miscellaneous (water line upgrades) 7. Program development . Ranking of Projects General operations Utility operations . Direction for funding of capital projects . Bond election Public input Timing Structure Format 8. Adjournment PRE-COUNCIL ell:' Qr CCe", AGENDA BRIEFING lex..$. MEETING DATE: ! ITEM#: 07/15/03 PC-5 CITY MANAGER I DEPARTMENT HEAD! (!,b FINANCE REVIEW NIA Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Discussion of the July 15, 2003, City Council regular agenda items This item provides the opportunity for the City Council to discuss the July 15, 2003, City Council regular agenda items. CITY COUNCIL cc~n':1l AGENDA BRIEFING ""<..-,,;:l~ MEETING DATE: 07/15/03 CITY MANAGER ! ITEM #: 1 DEPARTMENT HEAD ! RESOLUTION #: NIA FINANCE REVIEW N/A Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Executive Session - In accordance with Texas Government Code Chapter 551, Subchapter D EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter D Sec. 551.071 - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Legal - Rischon Development lawsuit Sec. 551.071 - CITY COUNCIL Citr or CCe'" AGENDA BRIEFING "rt'X;)::> MEETING DATE: ITEM#: RESOLUTION #: I 07/15/03 2 N/A CITY MANAGER 1 DEPARTMENT HEAD ! FINANCE REVIEW 1 NIA Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS PROCLAMATION - In recognition of Samir Sudhir Patel's accomplishments at the 76th Annual Scripps Howard National Spelling Bee RESOLUTION R-03-2187 A RESOLUTION APPROVING COUNCIL ACTION UNDER CONSENT ITEMS AT THE REGULAR COUNCIL MEETING OF JULY 15, 2003 WHEREAS, Council has taken action on certain items on the agenda under Consent Items. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Consent Items as follows are hereby adopted: a. THAT the minutes of the regular City Council meeting of July 1,2003, are hereby approved. b. THAT the construction of an ADA ramp at the L.D. Lockett House, to be funded from the Voluntary Park Fund, in an amount not to exceed $9,000, is hereby approved. AND IT IS SO RESOLVED. APPROVED BY A VOTE OF ABSTENTIONS ON THIS THE AYES, DAY OF NAYS AND 2003. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor MINUTES OF THE COLLEYVILLE CITY COUNCIL JULY 1, 2003 The Pre Council meeting of the Colleyville City Council was called to order by Mayor Hocutt at 5:15 p.m. on July 1, 2003. ROLL CALL: Councilpersons Mark Skinner, Elaine Dolan, and Rich Hendler were present. Mayor Joe Hocutt, City Manager Bill Lindley, Deputy City Manager Dianne McWethy, Community Development Director Barry LeBaron, Police Chief John Young, Public Works Director Keith Fisher, Finance Director Terry Leake, Community Development Manager Clayton Husband, Parks and Recreation Manager Monica Walsh, Fire Marshal Jeff Jones, Records Manager Matt Denton and City Secretary Cynthia Singleton were also present. Councilman Jon Ayers arrived at 5:17 p.m. Mayor Pro Tem Ginny Tigue was absent. PC-1. Presentation and video of the Games of Texas event Monica Walsh presented the Games of Texas event video and provided information related to the event. PC-2. Discussion regarding a vacant commercial property maintenance ordinance Community Development Manager Barry LeBaron provided an overview of the proposed vacant commercial property maintenance ordinance. PC-3. Discussion of July 1, 2003, City Council regular agenda items There was general discussion regarding regular agenda items. City Manager Bill Lindley provided an overview of the process and fees associated with street perimeter fees. CITY COUNCIL MINUTES J U L Y 1, 2003 Mayor Hocutt adjourned the Pre Council meeting at 6:44 p.m. The regular meeting of the Colleyville City Council was called to order by Mayor Hocutt on July 1, 2003, at 6:50 p.m. ROLL CALL: Councilpersons Mark Skinner, Elaine Dolan, Rich Hendler and Jon Ayers were present. Mayor Joe Hocutt, City Manager Bill Lindley, Deputy City Manager Dianne McWethy, Finance Director Terry Leake, Public Works Director Keith Fisher, Community Development Director Barry LeBaron, Community Development Manager Clayton Husband, Police Chief John Young, Parks and Recreation Manager Monica Walsh, Records Manager Matt Denton, City Attorney Ross Foster and City Secretary Cynthia Singleton were also present. Mayor Pro Tem Ginny Tigue was absent. 1. EXECUTIVE SESSION - In accordance with Texas Government Code Chapter 551, Subchapter 0 Sec. 551.071 - Consultation with Attorney on Legal Issues Raised by Public Hearing or Action Items on the Agenda Mayor Hocutt explained that the Executive Session had been called in accordance with the Texas Government Code Chapter 551, Subchapter D, Section 551.071 - Legal, Section 551.072 - Property Acquisition, and Section 551.074 - Personnel. He further explained that there would be no decisions made or action taken during this time. The meeting was recessed at 6:56 p.m. and reconvened at 7:33 p.m. The invocation was given by Reverend Lloyd McCutchen of Pleasant Glade Assembly of God Church, after which Ross Foster led the Pledge of Allegiance. 2. CORRESPONDENCE, MISCELLANEOUS REPORTS OF MEETINGS ATTENDED BY THE COUNCIL AND CITY OFFICIALS, AND ANNOUNCEMENTS, PROCLAMATIONS OR PRESENTATIONS Mayor Hocutt presented a Proclamation to Monica Walsh, Parks and Recreation Manager in recognition of Parks and Recreation month. 2 CITY COUNCIL MINUTES JULY 1 , 2003 CONSENT: 3. READING AND PUBLIC HEARING - Resolution R-03-2178 - Consent Items: a. Approval of minutes of the regular City Council meeting of June 17,2003 b. Approval minutes of the City Council Worksession of June 6-7, 2003 c. Approval of a Change Order for the Grounds Maintenance Contract Mowing with O'Donnell's Landscape Services, Inc., in the amount of $5,356.32 d. Approval of a Change Order for the Horticulture Grounds Maintenance Contract with O'Donnell's Landscape Services, Inc., in the amount of $305.00 Mayor Hocutt opened the public hearing and read Resolution R-03-2178 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Councilman Ayers moved to approve Resolution R-03-2178. Councilman Hendler seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler and Ayers Nays: None Mayor Hocutt declared the motion carried. PUBLIC HEARINGS: 4. SECOND READING AND PUBLIC HEARING - Ordinance 0-03-1407 - Approval of a Zoning Change from AG to R20 on 1.0 acres located at 1112 John McCain Road, Case Z-03-010 Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-03-1407. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Mayor Hocutt stated that Item 9 is related to this item and would be considered consecutively. Mr. Awad Eskander, 903 Red Cedar Way Drive, Coppell, Texas, applicant, was present to answer questions of the Council. 3 CITY COUNCIL MINUTES JULY 1, 2003 Councilman Skinner moved to approve Ordinance 0-03-1407. Councilman Ayers seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler and Ayers Nays: None Mayor Hocutt declared the motion carried. 5. FIRST READING AND PUBLIC HEARING - Ordinance 0-03-1408 - Approval to amend Chapter 4 - Landscaping and Buffering of the Land Development Code regarding continuation of maintenance in the event of a commercial vacancy, Case Z -03-012 Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-03-1408. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. 6. FIRST READING AND PUBLIC HEARING - Ordinance 0-03-1409 - Adopting an annual budget for Fiscal Year 2004 for the Colleyville Crime Control and Prevention District Mayor Hocutt opened the public hearing and read the caption of Ordinance 0-03-1409. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. City Manager Bill Lindley provided an overview of the Colleyville Crime Control and Prevention District budget and stated that the City would conduct informational meetings as requested by groups or organizations regarding the impending Colleyville Crime Control and Prevention District Special Election. 7. READING AND PUBLIC HEARING - Resolution R-03-2179 - Approval of the initiation of a placement of street signage, limitation of future modification, and proposed developer landscaping design enhancements for a driveway location at the intersection of Riverwalk Drive Mayor Hocutt opened the public hearing and read Resolution R-03-2179 in its entirety. 4 CITY COUNCIL MINUTES JULY 1, 2003 Mr. Charlie Fleming, 1509 Royal Lane, representing Kingswood Homeowner's Association, presented a list of enhancements and modifications for a driveway location on Riverwalk Drive for Council's consideration. Mr. Greg Gray, 1603 Royal Lane, representing Kingswood Estates Homeowner's Association, spoke regarding the location of the entrance to the Town Center Development. Mr. Charles Hodges of Melvin & Martindale, spoke regarding the ingress and egress to the Town Center Development and was present to answer questions of the Council. There were no others present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Councilman Ayers provided information related to proposed entrances to the Town Center Development. Councilman Ayers moved to suspend the rules to allow citizens to speak. Councilman Skinner seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler and Ayers Nays: None Mayor Hocutt declared the motion carried. Mr. Charlie Fleming, 1509 Royal Lane, spoke regarding the access to the Town Center Development and traffic flow on Riverwalk Drive. Mr. Greg Gray, spoke regarding the process for determining the entrance to the Town Center Development. There were no others present wishing to speak and Mayor Hocutt closed the public hearing. Councilman Skinner moved to approve Resolution R-03-2179 with the following amendments: Sec. 1 a.: place a "No U-turn sign at the median for southbound; Sec. 2: That the developer for the Town Center Development has volunteered to implement the following; and, Section 2a.: placement of a right turn median (landscaped and irrigated) except for the trail crossing, Councilman Dolan seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler and Ayers Nays: None 5 CITY COUNCIL MINUTES J U L Y 1 , 2003 Mayor Hocutt declared the motion carried. 8. READING AND PUBLIC HEARING - Resolution R-03-2180 - Approval of a waiver of perimeter street improvement requirements on Lot 1, Block 1, Debrecht Addition, located at 306 W. Van Oaks Drive Mayor Hocutt opened the public hearing and read Resolution R-03-2180 in its entirety. Mr. Rory Johnson, 306 Van Oaks Drive, applicant, spoke regarding the request for a waiver of perimeter street improvement requirements. There were no others present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Community Development Manager Clayton Husband provided an overview of the perimeter street fees, use of the fees and history of waivers. Councilman Skinner moved to deny Resolution R-03-2180. Councilman Dolan seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler and Ayers Nays: None Mayor Hocutt declared the motion carried. 9. READING AND PUBLIC HEARING - Resolution R-03-2181 - Approval of a waiver of perimeter street improvement requirements and parkland dedication fees on 1.0 acres located at 1112 John McCain Road, Case P-03-013 This item was considered in Item 5 position. Mayor Hocutt opened the public hearing and read Resolution R-03-2181 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Councilman Ayers moved to deny Resolution R-03-2181. Councilman Dolan seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler and Ayers Nays: None 6 CITY COUNCIL MINUTES JULY 1, 2003 Mayor Hocutt declared the motion carried. 10. READING AND PUBLIC HEARING - Resolution R-03-2182 - Approval of a variance to the sign regulations for a sign located in front of Westgate (Rosebrook) Villas on the south side of McDonwell School Road in the 700 block, Case G-03-021 Mayor Hocutt opened the public hearing and read Resolution R-03-2182 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Mr. Raman Chandler, 7001 Lismore Court, applicant, was present to answer questions of the Council. Councilman Ayers moved to approve Resolution R-03-2182 with the following amendment: Sec. 1 That the request..... .is hereby approved for a period of eighteen (18) months as a temporary variance.... Councilman Dolan seconded the motion. Ayes: Councilpersons Skinner, Dolan and Ayers Nays: Councilman Hendler Mayor Hocutt declared the motion carried. 11. READING AND PUBLIC HEARING - Resolution R-03-2183 - Approval of a variance to the Sign Regulations for a sign located at 5708 Colleyville Boulevard, Case G-03-020 Mayor Hocutt opened the public hearing and read Resolution R-03-2183 in its entirety. Ms. Pat Batten, 1213 Hall Johnson, Suite 300, representing GWJ Company, spoke regarding the need for the sign. Dr. Carolyn Helbert-Green, 309 Elm Street, spoke regarding the tenants of the building and requested the variance to the Sign Regulations. There were no others present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Councilman Ayers moved to approve Resolution R-03-2183. 7 CITY COUNCIL MINUTES JULY 1, 2003 Councilman Hendler seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler and Ayers Nays: None Mayor Hocutt declared the motion carried. Mayor Hocutt recessed the meeting at 9:35 p.m. and reconvened at 9:40 p.m. 12. READING AND PUBLIC HEARING - Resolution R-03-2184 - Approval of Musco Lighting Buy Board quote for the Pleasant Run Soccer Field lighting, in the amount of $59,943 Mayor Hocutt opened the public hearing and read Resolution R-03-2184 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Discussion ensued regarding maintenance of the field lighting and the cost and control of the system. Councilman Hendler moved to approve Resolution R-03-2184. Councilman Skinner seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler and Ayers Nays: None Mayor Hocutt declared the motion carried. 13. READING AND PUBLIC HEARING - Resolution R-03-2185 - Approval to amend Resolution R-03-2174 related to the terms of the Audit Committee Mayor Hocutt opened the public hearing and read Resolution R-03-2185 in its entirety. There was no one present wishing to speak concerning this item and Mayor Hocutt closed the public hearing. Councilman Ayers moved to approve Resolution R-03-2185. Councilman Dolan seconded the motion. 8 CITY COUNCIL MINUTES J U L Y 1 , 2003 Ayes: Council persons Skinner, Dolan, Hendler and Ayers Nays: None Mayor Hocutt declared the motion carried. REPORTS: 14. HISTORICAL PRESERVATION COMMITTEE MINUTES - May 13, 2003 LIBRARY BOARD MINUTES - May 12, 2003 There was no action taken on this item. CITIZEN COMMENTS: 15. CITIZEN COMMENTSIPRESENTATIONS REGARDING ITEMS NOT ON THE AGENDA There were no citizens wishing to speak concerning this item. ACTION/RESOLUTION: 16. DISCUSSION AND CONSIDERATION OF A RESOLUTION RATIFYING COUNCIL AGENDA ACTION FOR THE MEETING OF JULY 1, 2003 - Reading and Public Hearing - Resolution R-03-2186 This Resolution was not needed. ADJOURNMENT: 17. ADJOURNMENT There being no further business before the City Council, Councilman Ayers moved to adjourn. Councilman Skinner seconded the motion. Ayes: Councilpersons Skinner, Dolan, Hendler and Ayers Nays: None Mayor Hocutt declared the meeting adjourned at 9:50 p.m. 9 CITY COUNCIL MINUTES APPROVED THIS AYES, Minutes taken and prepared by: Cynthia Singleton, TRMC City Secretary DAY OF NAYS AND JULY 1 , 2003 2003, BY A VOTE OF ABSTENTIONS. 10 CITY COUNCIL cc@n", AGENDA BRIEFING leX::l::t MEETING DATE: ! 07/15/03 ITEM #: ! 3b RESOLUTION #: i R-03-2187 CITY MANAGER ! DEPARTMENT HEAD , FINANCE REVIEW i Previous Action: None DEPARTMENT: PARKS AND RECREATION SUBJECT: Approval to construct an ADA ramp at the L.D. Lockett House, to be funded from the Voluntary Park Fund, in an amount not to exceed $9,000 Reading and Public Hearing The American Disabilities Act (ADA) Accessibility Study of the City park facilities prepared by Newman, Jackson, Bieberstein, Inc., identified the ramp located at the L.D. Lockett House as ADA non-compliant. The estimated cost to replace the ramp is $9,000. Staff is recommending that up to $9,000 be allocated out of the Voluntary Park Fund to replace the ramp at the L.D. Lockett House. On February 4, 2002, the Parks and Recreation Advisory Board unanimously approved the use Voluntary Park Fund monies for improvements as outlined in the American Disabilities Act (ADA) Accessibility Study of the City park facilities. Financial Impact Funds are available in the Voluntary Park Fund. Recommendation Approval Attachments · Financial Status of Voluntary Park Fund FINANCiAl STATUS OF VOLUNTARY PARK FUND AT 6-30-2003 FUND BALANCE AT 9-30-2002: FY 2003 REVENUE Donations: PROJECTED ACTUAL October $10,326 $10,326 November $9,399 $9,399 December $11,007 $11,007 January $10,369 $10,369 February $9,740 $9,740 March $10,453 $10,453 April $9,907 $9,907 May $9,964 $9,964 June $10,434 $10,434 July $9,950 $0 August $10,000 $0 September $10,000 $0 City Park Sign Revenue $350 $75 T atal Donations $121,899 $91,674 Interest income Received $9,000 $8,518 TOTAL $130,899 $100,192 $432,891 FY 2003 EXPENDITURES conONBELT PHASE II LOCAL MATCH && SPARGER PARK TRAIL GRANT LOCAl MATCH@@ COnONBEL T TRAIL PHASE III -- GCISD PRACTICE AREA IMPROVEMENTS## FENCING FOR CABOOSE DISPLAY^^ SNEED PROPERTY MASTER PLAN PHASE I ++ SNEED PROPERTY MASTER PLAN PHASE II ++ ADA IMPROVEMENTS RECOMMENDED APPROVED EXPENDED (BOARD) (COUNCIL) $41,236 $41,236 $0 $19,123 $19,123 $0 $46,325 $46,325 $0 $50,000 $50,000 $32,023 $5,000 $5,000 $0 $13,950 $13,950 $5,314 $26,425 $26,425 $0 S92,500 $0 $0 $294,559 $202,059 $37,337 $331,024 $361,731 TOTAL UNENCUMBERED FUND BALANCE AT 6-30-2003 (COUNCIL APPROVED) PROJECTED FUND BALANCE AT 9-30-2003 EXPENDITURE KEY: && FY 2003 PROJECT/APPROVED OCT 99 @@ FY 2003 PROJECT/APPROVED MAY 2000 -- FY 2003 PROJECT/APPROVED JUNE 2001 ## FY 2003 PROJECT/APPROVED JULY 2002 ^^ FY 2003 PROJECT/APPROVED OCT 2002 ++ FY 2003 PROJECT/APPROVED JAN 2003 CITY COUNCIL C;IY Of CCe", AGENDA BRIEFING Ie:>>"::; MEETING DATE: 07/15/03 CITY MANAGER ! ./2 z-- ITEM # : 4 DEPARTMENT HEAD I ORDINANCE # : I 0-03-1408 FINANCE REVIEW , N.A. Previous Action: 07/01/03 DEPARTMENT: COMMUNITY DEVELOPMENT SUBJECT: Approval to Amend Chapter 4 - Landscaping and Buffering of the Land Development Code regarding continuation of maintenance in the event of a commercial vacancy, Case Z-03-012 Second Reading and Public Hearing First Reading and Public Hearing Chapter 4 of the Land Development Code contains landscaping and buffering requirements for properties containing a commercial structure. Prior to the issuance of a Certificate of Occupancy to a new commercial tenant by the building inspection department, the property must be in compliance with the minimum landscaping regulations. There are no landscaping or buffering requirements for undeveloped commercial properties. Currently, Section 4.6.h of the Land Development Code establishes minimum maintenance standards for all trees, shrubs and other landscaping materials on the site once a commercial property has been developed and a commercial structure is occupied. However, it is not clear if the maintenance requirements are applicable to commercial properties in the event a structure becomes vacant. Occasionally, a closed business property is not maintained well. To provide clarification to the regulations, the attached ordinance has been prepared to insert an additional sentence to Section 4.6.h which will require an owner of a vacant commercial building to continue the minimum maintenance requirements for all landscaping plants, trees and shrubs even while the structure remains vacant. Approval of the does not place an additional requirement on current vacant properties, since the regulations already require maintenance of all landscaping. The attached ordinance clarifies the requirement. Recommendation Approval Attachments, · Ordinance 0-03-1408 ORDINANCE 0-03-1408 AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, AMENDING CHAPTER 4, LANDSCAPING AND BUFFERING, OF THE LAND DEVELOPMENT CODE, AS AMENDED, REGARDING LANDSCAPING MAINTENANCE FOR VACANT COMMERCIAL PROPERTIES; PROVIDING A SAVINGS CLAUSE; PROVIDING A SEVERABILITY CLAUSE; PROVIDING A PENALTY CLAUSE; AND AUTHORIZING PUBLICATION. WHEREAS, the City Council of the City of Colleyville approved Ordinance 0-00- 1214 on April 18, 2000, to adopt the Land Development Code; and WHEREAS, the City Council of the City of Colleyville desires to amend certain portions of the Land Development Code; and WHEREAS, notice of a public hearing before the City Council was published in a newspaper of general circulation in Colleyville at least 15 days before such hearing. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: See 1. Sec2. See 3. See 4. THAT Chapter 4, Section 4.6, Paragraph 3. Subparagraph (h), of the Land Development Code, is hereby amended to add the following: 6. The maintenance requirement contained in this section shall be applicable regardless of the tenant occupancy status of any buildings on the property. THAT Ordinance 0-00-1214, the Land Development Code, as amended, shall remain in effect, except where amended by this ordinance. THAT it is hereby declared to be the intention of the City Council that the phrases, clauses, sentences, paragraphs, and sections of this ordinance are severable, and if any phrase, clause, sentence, paragraph or section of this ordinance shall be declared unconstitutional by the valid judgement or decree of any court of competent jurisdiction, such unconstitutionality shall not affect any of the remaining phrases, clauses, sentences, paragraphs and sections of this ordinance, since the same would have been enacted by the City Council without the incorporation in this ordinance of any such unconstitutional phrase, clause, sentence, paragraph or section. THAT any person, firm or corporation violating any of the provisions of this ordinance shall be guilty of a misdemeanor and upon conviction thereof shall be fined a sum not to exceed Two Thousand Dollars ($2,000.00). Each and every day such violation continues Ordinance 0-03-1408 Page 2 of 2 shall constitute a separate offense and shall be punishable as such. See 5. THAT the City Secretary is hereby authorized and directed to cause publication of the descriptive caption and penalty clause hereof as an alternate method of publication provided by law. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 2003. day of The second reading and public hearing being conducted on the 2003. day of ATTEST: CITY OF COLLEYVILLE: Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor APPROVED AS TO FORM AND LEGALITY: Ross 1. Foster City Attorney ell)" Of ~ CITY COUNCIL CC~~n~ Il':-;;:tS AGENDA BRIEFING MEETING DATE: i 07/15/03 ITEM # : , 5 ORDINANCE # :, 0-03-1409 CITY MANAGER ! DEPARTMENT HEAD FINANCE REVIEW! NIA Previous Action: 07/01/03 DEPARTMENT: FINANCE SUBJECT: Adopting an annual budget for Fiscal Year 2004 for the Colleyville Crime Control and Prevention District Second Reading and Public Hearing First Reading and Public Hearing In accordance with the Local Government Code, the Colleyville Crime Control and Prevention District Board (CCCPD) shall propose an annual budget. The budget must contain a complete financial statement; including a statement of outstanding obligations, the amount of cash on hand, the amount of money received by the district during the previous year, the estimated amount of money available to the district, the amount of money needed to fund programs approved, the amount of money requested for programs that were not approved, the tax rate for the next fiscal year, the amount of the balances expected at the end of the year in which the budget is being prepared, and the estimated amount of revenues and balances available to cover proposed budget. This budget was approved by the CCCPD Board of Directors at their June 17, 2003 meeting. Financial Impact The CCCPD's projected revenue for FY 2004 is $961,698 with expenditures of $704,940. Proposed expenditures are administrative board expenses ($500), police officer ($62,545), and debt service ($641,895). Recommendation Approval Attachments . CCCPD FY 2004 Budget . Ordinance 0-03-1409 COLLEYVILLE CRIME CONTROL DISTRICT FY 2004 BUDGET PROJECTED PROPOSED FISCAL YEAR 2003 2004 BEGINNING FUND BALANCE $292,425 $273,297 REVENUES: 1/2 CENT SALES TAX REVENUE $693,110 $704,000 INTEREST INCOME $50,000 $7,500 USE OF FUND BALANCE $275,685 $250,198 TOTAL REVENUES $1,018,795 $961,698 EXPENDITURES: ADMINISTRATIVE BOARD EXPENSES: $500 $500 BUILDING: TELECOMMUNICA TIONS/FU RN ITURE $64,222 $0 PERSONNEL: POLICE OFFICER $56,123 $62,545 DEBT SERVICE: 1999 CERTIFICATES OF OBLIGATION $641,393 $641,895 TOTAL EXPENDITURES $762,238 $704,940 EXCESS REVENUES OVER EXPENDITURES $256,557 $256,758 * ENDING FUND BALANCE $273,297 $279,857 * MUST HAVE A 1.4 TIMES COVERAGE RATIO ($256,758) FOR DEBT SERVICE PAYMENT ORDINANCE 0-03-1409 AN ORDINANCE ADOPTING AN ANNUAL BUDGET FOR FISCAL YEAR 2004 FOR THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT, FOR THE FISCAL YEAR BEGINNING OCTOBER 1, 2003 THROUGH SEPTEMBER 30, 2004, A COPY OF SAME BEING ON FILE IN THE OFFICE OF THE CITY SECRETARY, TO BECOME EFFECTIVE UPON PASSAGE BY THE CITY COUNCIL. WHEREAS, the laws of the State of Texas require the Board of Directors of the Colleyville Crime Control and Prevention District to adopt a budget of projected revenues and proposed expenditures, cash on hand at the start of the year, the amount of money received during the prior year, the tax rate and the projected ending fund balance; and WHEREAS, on June 17, 2003, the Board of Directors of the Colleyville Crime Control and Prevention District approved the following budget. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the budget for the fiscal year beginning October 1, 2003 and ending September 30, 2004 for the Colleyville Crime Control and Prevention District, a copy of which is on file in the office of the City Secretary, is hereby made a part of this ordinance by reference and is hereby approved and adopted by the City Council of the City of Colleyville, Texas, as the official budget for the fiscal year beginning October 1, 2003 and ending September 30, 2004. Sec. 2. THAT the budget of the fiscal year beginning October 1, 2003, and ending September 30, 2004, for the Colleyville Crime Control and Prevention District with a sales and use tax rate of .5%, is hereby fixed as follows: Projected Revenue Received in Fiscal Year 2003 $1,018,795 Projected Cash on Hand as of October 1, 2003 Revenues $ 273,297 $ 961,698 $ 704,940 Expenditures Ending Fund Balance at September 30,2004 $ 279,857 Ordinance 0-03-1409 Page 2 of 2 AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 2003. day of The second reading and public hearing being conducted on the 2003. day of ATTEST: CITY OF COLLEYVILLE: Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor APPROVED AS TO FORM AND LEGALITY: Ross 1. Foster City Attorney CITY COUNCIL cc0", AGENDA BRIEFING Ie-X,,":; MEETING DATE: ; 07/15/03 ITEM # : I 6 ORDINANCE # : 0-03-1410 CITY MANAGER ' DEPARTMENT HEAD i FINANCE REVIEW I Previous Action: None DEPARTMENT: CITY MANAGER'S OFFICE SUBJECT: Denying TXU Gas Company's request to change rates in the City of Colleyville First Reading and Public Hearing BackQround On May 23, 2003, TXU Gas Company filed a Statement of Intent to change rates in the Company's Statewide Natural Gas System. The change proposed would increase current rates by $69.3 million, and consolidate rates charged for natural gas for all of the cities served by TXU Gas. The impact of the statement would increase rates charged to residential and commercial customers in Colleyville by $197,038. The average natural gas usage for a residential consumer in Colleyville is 9.1 Met. The table below shows the current and proposed amount of natural gas rates. Current Bill Proposed Bill Increase % Increase Residential - 9.1 Mcf $90.16 $92.32 $2.16 2.4% The average natural gas usage for a commercial user is based on 30 Mcf per month. The table below shows the current and proposed amount of natural gas rates. Current Bill Proposed Bill Increase % Increase Commercial - 30 Mcf $163.41 $173.04 $9.63 5.9% On June 15, the City Council passed a resolution to join a steering committee of cities to review the reasonableness of TXU's requested increase. The resolution authorized the City to participate jointly with other cities in the distribution system to independently analyze the gas rate filing. In order to do this, the resolution suspended the proposed effective date of the rate change for the maximum period allowed by law. Gas Utilities Docket (GUD) No. 9400 TXU's rate application pending at the Railroad Commission (RRC) is known as Gas Utilities Docket (GUD) No. 9400. Over 120 cities passed the suspension resolution recommended by the Steering Committee and joined the coalition chaired by Jay Doegey, City Attorney of Arlington. The group of cities is being referred to as Allied Coalition of Cities (ACC). Agenda Briefing Ordinance 0-03-1410 Page 2 of 3 All of the cities that have authorized participation in the ratemaking process are listed in Attachment A. Pleadings are on file at the RRC to intervene each of the 123 cities as part of ACC. Residents of ACC members total approximately 870,000 or approximately 63% of all TXU gas customers. During the period of time that cities were considering whether to deny or suspend TXU's application, the ACC's legal counsel negotiated concessions from TXU regarding development of a procedural schedule for RRC proceedings. As this statewide case is the first of its kind with issues, it is unlikely that Cities' case could be thoroughly developed within the traditional 185-day time frame. Cities successfully negotiated an agreement from the Company to extend the Commission jurisdiction from 185 days to 300 days; in return, ACC agreed that the Cities would expedite the process of getting RRC jurisdiction over city action by expediting denials that could be appealed. Having worked out that agreement with TXU, it is now appropriate for the members of the coalition to pass an ordinance denying the Company's application. Preliminary findings of the Coalition of Cities show that TXU's request to increase should be denied. Preliminary findings to justify denial include: 1. TXU's requested return on equity is unreasonable. 2. The basis for proposed consolidation of various regional distribution systems and pipeline costs with distribution costs has not been established. 3. The City's jurisdiction to increase pipeline rates has not been established; therefore, the proposed pipeline cost increase should be disallowed. 4. Revenue requirements should be reduced rather than increased. 5. The TXU filing should be denied pursuant to agreement with the Company. Upon approval of this ordinance to deny TXU's request to increase rates, the case will be considered by the RRC, which will have jurisdiction over city action. At the direction of the Coalition of Cities, Legal counsel and consultants will intervene in GUD 9400 on behalf of the member cities to attempt to reduce the rates proposed by TXU based on a thorough analysis of the rate filing. Upon denial, the ACC and TXU can negotiate a settlement to reduce the proposed increase in gas rates. However, if a negotiated settlement does not occur, the RRC will hear both TXU and the ACC's arguments and statements concerning the filing. The RRC can issue a ruling and set rates based on the testimony given by TXU and the ACC. By increasing the Commission's jurisdiction from 185 days to 300 days, in exchange for Cities taking prompt action at the local level, allows perfection of all appeals before development of the case commences at the Commission and a thorough rate hearing and consideration by the Railroad Commission. Staff contacted Steve Johnson, Area Manager of Oncor concerning the City's action to proceed with an ordinance to deny the rates proposed by TXU in the May 23,2003 filing. Agenda Briefing Ordinance 0-03-1410 Page 3 of 3 Financial Impact None. There are funds available from prior Lone Star Gas ratemaking funds to finance the expenses of the consultants and legal counsel. Although members of the group may incur expenses, according to the Texas Gas Utilities Regulatory Act, rate case expenses are reimbursable to the cities at the end of the case. During the last case, these expenses were pro-rated over a recovery period among the cities that hired outside consultants. Recommendation Approval Attachments . Attachment A - GUD No. 9400 Participating Cities in the Allied Coalition Of Cities . Ordinance 0-03-1410 ATTACHMENT A GUD NO. 9400 PARTICIPATING CITIES IN THE ALLIED COALITION OF CITIES Abilene Addison Allen Alvarado Angus Argyle Arlington Athens Bedford Bellmead Bells Benbrook Blossom Blue Ridge Bowie Brownwood Bryan Burkburnett Burleson Caddo Mills Carrollton Celina Cleburne Clyde College Station Colleyville Comanche Coppell Corinth Corral City Crandall Crawley Dalw. Gardens Denison DeSoto Duncanville Early Eastland Edgecliff Village Ennis Euless Everman Fairview Farmers Branch Farmersville Fate Flower Mound Forest Hill Fort Worth Frisco Gainesville Grand Prairie Grapevine Haltom City Harker Heights Haskell Haslet Henrietta Highland Park Highland Village Honey Grove Howe Hurst Irving Justin Kaufman Kennedale Kerrville Killeen Lancaster Lewisville Lincoln Park Little Elm Malakoff Mansfield McKinney Megargel Mesquite Midlothian Murphy Nocona Northlake N. Richland Hills Ovilla Palestine Parker Paris Pecan Hill Petralia Piano Ponder Pottsboro Putnam Red Oak Richardson Richland Hills Robinson Rockwall Rowlett Sachse Saginaw San Angelo Seagoville Sherman Snyder South lake Stamford Stephenville Sulphur Springs Sweetwater The Colony Throckmorton Trophy Club University Park Vernon Waco Watauga Waxahachie Westworth Vilge. White Settlement Wichita Falls Woodway Wylie ORDINANCE 0-03-1410 AN ORDINANCE OF THE CITY OF COLLEYVILLE, TEXAS, DENYING TXU GAS COMPANY'S REQUEST TO CHANGE RATES IN THIS MUNICIPALITY, AS A PART OF THE COMPANY'S STATEWIDE GAS UTILITY SYSTEM; PROVIDING A REQUIREMENT FOR A PROMPT REIMBURSEMENT OF COSTS INCURRED BY THE CITY; FINDING THAT THE MEETING AT WHICH THIS ORDINANCE IS PASSED IS OPEN TO THE PUBLIC AS REQUIRED BY LAW; AND PROVIDING FOR NOTICE OF THIS ORDINANCE TO TXU GAS COMPANY WHEREAS, on or about May 23, 2003, TXU Gas Company (the "Company") filed with the City of Colleyville ("City"), a Statement of Intent to change gas rates in all municipalities within the Company's statewide gas utility system effective June 27,2003; and WHEREAS, the City has previously extended the effective date of the Company's rate filing; and WHEREAS, the City has exclusive original jurisdiction to evaluate the Company's Statement of Intent as it pertains to the distribution facilities located within the City, pursuant to Texas Utilities Code 99 102.001 (b) and 103.001; and WHEREAS, the Texas Utilities Code 9 103.022 provides that costs incurred by the City in ratemaking activities are to be reimbursed by the regulated utility; and WHEREAS, the City is participating with a coalition of over 120 other Cities in opposition to the Company's filing at the Railroad Commission, said coalition being known as Allied Coalition of Cities ("ACC"), in GUD No. 9400 pending at the Commission; and WHEREAS, ACC and the Company have reached a procedural agreement regarding the schedule for processing GUD No. 9400 that includes TXU's concession to allow one hundred fifteen (115) additional days to process the rate case and ACC's commitment that member Cities expedite the process of getting city action appealed to the Commission; and WHEREAS, ACC and TXU jointly endorse the City's denial of the Company's rate application pending before the City; and WHEREAS, counsel for ACC, upon review of the Company's filing and upon consultation with various consultants, recommends findings that the Company's proposal is unjustified and unreasonable; and WHEREAS, the City has determined that the Company's Statement of Intent to change gas rates should be denied. Ordinance 0-03-1410 Page 2 of 3 NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. Sec. 2. Sec. 3. Sec. 4. Sec. 5. THAT the Company's Statement of Intent to change gas rates within the City, as part of the Company's statewide gas utility system, is found to be unreasonable because: (a) TXU's requested return on equity is excessive, generating more than 86% of the requested increase in rates; (b) the basis for TXU's proposed consolidations (of regional distribution systems and of pipeline costs with distribution costs) has not been established; (c) the City's jurisdiction to increase pipeline rates has not been established and, therefore, the proposed pipeline cost increases should be disallowed; (d) revenue requirements should be reduced rather than increased; and (e) the TXU filing should be denied pursuant to agreement with the Company; and is therefore denied in all respects. THAT the costs incurred by the City in reviewing the Company's application be promptly reimbursed by the Company. THAT this Ordinance shall become effective immediately from and after its passage, as the law and charter in such cases provide. THAT it is hereby officially found and determined that the meeting at which this Ordinance is passed is open to the public as required by law and that public notice of the time, place and purpose of said meeting was given as req u ired. THAT a copy of this ordinance, constituting final action on the Company's application, be forwarded to the appropriate designated representative of the Company within 10 days as follows: Autry L. Warren, Director Gas Regulatory, TXU Business Services, 1601 Bryan Street, Dallas, Texas 75201-3402. AND IT IS SO ORDERED. The first reading and public hearing being conducted on the 2003. day of day of The second reading and public hearing being conducted on the 2003. ATTEST: Cynthia Singleton, TRMC City Secretary APPROVED AS TO FORM AND LEGALITY: Ross 1. Foster City Attorney Ordinance 0-03-1410 Page 3 of 3 CITY OF COLLEYVILLE Joe Hocutt Mayor CITY COUNCIL Cil)' 01 CCe;9ll'" AGENDA BRIEFING 't..~;o.:.d MEETING DATE: ITEM # : RESOLUTION #: 07/15/03 7 R-03-2188 CITY MANAGER I DEPARTMENT HEAD I FINANCE REVIEW I ; NIA Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Approval to amend Resolution R-00-1647 changing the day of the first regular City Council meeting in November 2003 City Council meetings are held on the first and third Tuesdays of each month. Resolution R- 00-1647 provides that Council change the first regular meeting in November to accommodate the use of City Hall for the annual election. On the basis that the annual election will be held on Saturday, September 13, 2003, the first Council meeting in November 2003 will be held on November 4, which is the first Tuesday of the month following the first Monday. The first Council meeting in November will revert to the first Wednesday following the first Monday in subsequent years to accommodate the annual election. Financial Impact None Recommendation Approval Attachments . Resolution R-00-1647 . Resolution R-03-2188 RESOLUTION R-oO-1647 A RESOLUTION AMENDING THE DAYS OF THE FIRST REGULAR COUNCIL MEETINGS IN AUGUST AND NOVEMBER WHEREAS, regular City Council meetings are held on the first and third Tuesdays of each month; and WHEREAS, the annual National Night Out is held on the first Tuesday in August and the Council desires to participate in this event; and WHEREAS, elections are held annually in City Hall on the first Tuesday following the first Monday of each November; and WHEREAS, historically, the Council has dlanged their first regular meeting in November to accommodate the use of City Hall for the annual elections. NOW. THEREFORE) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1: THAT the change in the first regular City Council meeting in August to the first Wednesday to accommodate the National Night Out events, is hereby approved. Sec. 2: THAT the change in the first regular City Council meeting in November to the first Wednesday to accommodate the use of City Hall for annual elections, is hereby approved. AND IT IS SO RESOLVED. pass.t\ by a vote of 5 ayes, of tl ~ ' 2000. o nays, and 2nd o abstentions on the ' day ATTEST: kd~ ~RMC' CMC City Secretary CITY OF COLLEYVILLE DO~c; Mayor RESOLUTION R-03-2188 A RESOLUTION AMENDING RESOLUTION R-00-1647 CHANGING THE DAY OF THE FIRST REGULAR COUNCIL MEETING IN NOVEMBER WHEREAS, regular City Council meetings are held on the first and third Tuesdays of each month; and WHEREAS, elections are usually held annually in City Hall on the first Tuesday following the first Monday of each November; and WHEREAS, in 2003, the election will be held on Saturday, September 13. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the first regular City Council meeting in November 2003 will be held November 4. Sec. 2. THAT the first Council meeting in November will revert to the first Wednesday following the first Monday in subsequent years to accommodate the annual election. AND IT IS SO RESOLVED. PASSED BY A VOTE OF ABSTENTIONS ON THIS THE AYES, DAY OF NAYS AND 2003. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor CITY COUNCIL cc@n", AGENDA BRIEFING Il';o.;~$ MEETING DATE: ITEM#: RESOLUTION #: 07/15/03 8 R-03-2189 CITY MANAGER DEPARTMENT HEAD FINANCE REVIEW: NIA Previous Action: None DEPARTMENT: CITY COUNCIL SUBJECT: Adopting the findings of th e Colleyville Crime Control and Prevention District (CCCPD), approving terms and conditions of a contract for election services between the City of Colleyville and the CCCPD, establishing procedures for a Special Election to be held on September 13, 2003, and approving a Joint Election Agreement with Tarrant County On July 15, 2003, the Colleyville Crime Control and Prevention District Board called a Special Election to be held September 13, 2003, to submit to the voters a proposition to determine whether to continue the levy of a sales and use tax to support the crime reduction programs of the Crime Control and Prevention District. In addition, the CCCPD entered into an Agreement with the City to conduct and establish procedures for such election. On the basis that the Constitutional Amendment Election will be held on the same day, staff proposes to enter into a Joint Election Agreement with Tarrant County Elections Administration. The Colleyville City Hall Council Chambers will serve as the early voting and election day polling place, which will facilitate voter convenience and will enhance the voting process through the use of an on-line voting system. Financial Impact In consideration for the services and expenses provided by the County and to pay for the City's share in the cost of conducting this joint election, the City agrees to pay, from line item 14- 6215, a predetermined cost for conduction of this joint election to Tarrant Count [twenty five percent (25%) less than the last similar election], in the amount of $4,442.39. Recommendation Approval Attachments . Resolution R-03-2189 RESOLUTION R-03-2189 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF COLLEYVILLE ADOPTING THE FINDINGS OF THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT, APPROVING THE TERMS AND CONDITIONS OF A CONTRACT FOR ELECTION SERVICES BETWEEN THE CITY OF COLLEYVILLE AND THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT, ESTABLISHING PROCEDURES FOR A SPECIAL ELECTION TO BE HELD ON SEPTEMBER 13, 2003; AND APPROVING A JOINT ELECTION AGREEMENT WITH TARRANT COUNTY WHEREAS, the Board of Directors of the Colleyville Crime Control and Prevention District (the "Board") has called a Special Election to be held on September 13, 2003, for the purpose of continuing the sales and use tax of one-half of one percent (one-half cent) within the City of Colleyville for the support of crime reduction programs of the Crime Control and Prevention District created pursuant to Chapter 363 of the Texas Local Government Code; and WHEREAS, the City of Colleyville desires to enter into an agreement with the Board for the City to administer the September 13, 2003, election on behalf of the Board; and WHEREAS, the City of Colleyville desires to enter into a Joint Election Agreement with Tarrant County to conduct the election; and WHEREAS, by this Resolution, it is the intention of the City Council to designate polling places for the election, to appoint the necessary election officers and to establish and set forth procedures for conducting the election. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE: Sec. 1. THAT the City Council hereby adopts the findings of the Colleyville Crime Control Prevention District as contained in Resolution of even date herewith wherein the Board approved the Contract attached hereto with the City of Colleyville, and the City approves the terms of the Contract between the City and the Colleyville Crime Control Prevention District for election services attached as Exhibit "A." The Mayor is hereby authorized to execute same on behalf of the City. Sec. 2. THAT the City Council of the City of Colleyville hereby establishes procedures for the Special Election and enters into a Joint Agreement with Tarrant County to conduct the election hereby attached as Exhibit "8." The Mayor is hereby authorized to execute same on behalf of the City. Sec. 3. Sec. 4. Sec. 5. Sec. 6. Sec. 7. Resolution R-03-2189 Page 2 of 3 THAT early voting by personal appearance shall be held at City Hall, 5400 Bransford Road, Colleyville, Texas and Tarrant County designated early voting polling locations hereby attached at Exhibit "C". Polling site locations referenced in Exhibit "C" are subject to change. The early voting dates are as follows: Thursday Friday Tuesday Wednesday Thursday Friday Saturday Sunday Monday Tuesday August 28, 2003 8:00 a.m. - 5:00 p.m. August 29, 2003 8:00 a.m. - 5:00 p.m. September 2, 2003 8:00 a.m. - 5:00 p.m. September 3, 2003 8:00 a.m. - 5:00 p.m. September 4, 2003 8:00 a.m. - 5:00 p.m. September 5, 2003 8:00 a.m. - 5:00 p.m. September 6, 2003 8:00 a.m. - 5:00 p.m. September 7,2003 11 :00 a.m. - 4:00 p.m. September 8,2003 7:00 a.m. - 7:00 p.m. September 9, 2003 7:00 a.m. - 7:00 p.m. Early Voting by personal appearance will not be conducted on August 27, 2003 or September 1, 2003, which are state and federal holidays; and THAT Colleyville City Hall, 5400 Bransford Road shall serve as the Election Day voting polling locations for this election. THAT voting machines shall be employed for the Special Election, including early voting, herein ordered in compliance with the provisions of Chapter 121 of the Texas Election Code, as amended; and THAT the following persons shall be the officers who shall conduct the election: Bertha Westerman - Presiding Judge Helen Lear - Alternate Presiding Judge and as many additional clerks as are necessary for the proper conduct of the election. THAT the City Secretary of the City of Colleyville is authorized to make such submissions as are necessary to the United States Justice Department to seek pre-clearance as required by law. Resolution R-03-2189 Page 3 of 3 Sec. 8. THAT the compensation of the elections judges and election clerks will be the responsibility of Tarrant County. Sec. 9. THAT the Notice of Election shall be published twice, no earlier than August 14, 2003 and no later than September 3, 2003. Additionally, notice shall be posted no later than August 25, 2003, in the regular place for posting notice of meetings of the City Council of the City and shall remain posted continuously through Election Day, September 13, 2003. Sec. 10. THAT the Election shall be conducted according to the election laws of the State of Texas and requirements of the Charter of the City of Colleyville. AND IT IS SO RESOLVED. APPROVED THIS AYES, AND DAY OF NAYS AND 2003, BY A VOTE OF ABSTENTIONS. ATTEST: CITY OF COLLEYVILLE Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor EXHIBIT" A" CONTRACT FOR ELECTION SERVICES BETWEEN THE CITY COLLEYVILLE AND THE COLLEYVILLE CRIME CONTROL AND PREVENTION DISTRICT This Contract is made this day of 2003 by and between the City of Colleyville (hereinafter referred to as "the City"), acting by and through its Mayor and the Colleyville Crime Control and Prevention District (hereinafter referred to as "the District") acting by and through its President and by authority of Texas Government Code Section 791, (the "Interlocal Cooperation Act") authorizing local governments to contract with one another for the matters related to the Special Election to be held on September 13, 2003. 1 . Purpose of Contract The District has called an election to be held on September 13, 2003 for the purpose of determining whether to continue the District and the sales tax adopted therefore. The City agrees to conduct said election on behalf of the District under the terms set forth herein. 2. Duties and Services of the District The District shall be responsible for performing the following duties and shall furnish the following services: a. Adopt Order calling for a Special election to be held September 13, 2003 to determine whether voters desire to continue the Colleyville Crime Control and Prevention District and the Crime Control and Prevention District sales tax. b. Canvass the returns of the September 13, 2003 election. c. Determine and declare by Order the final results of the September 13,2003 election. 3. Duties and Services of the City Of Colleyville The City shall be responsible for making reasonable decisions concerning establishing election procedures and conducting the election, including, but not limited to the following duties: a. Determine the polling places. b. Appoint election judges. alternate election judges and clerks. c. Set compensation of the judges and clerks d. Establish the method of voting. e. Publish and post the notice of the election. f. Establish procedures for early voting. g. Prepare submissions to the United States Justice Department 4. General Conditions a. Nothing contained in this contract shall authorize or permit a change in: (1) the officer with whom or the place at which any document or record relating to the election is to be filed; (2) the place at which any function is to be carried out; (3) the officer who will serve as custodian of the voted ballots or other election records; or (4) any other nontransferable functions specified by the Texas Election Code. b. The parties represent that the person signing this Contract on their behalf has been fully authorized to do so by the governing body of the respective party. c. The City shall pay all expenses attributable to conducting the election. 5. This Contract is executed and agreed on this th~ day of 2003 by the City of Colleyville and the Colleyville Crime Control and Prevention District. By: Joe Hocutt, Mayor City of Colleyville By: Ginny Tigue, President Colleyville Crime Control and Prevention District EXHIBIT "8" JOINT ELECTION AGREEMENT FOR TARRANT COUNTY AND THE CITY OF COLLEYVILLE THIS AGREEMENT is made and entered into this day of , 2003, by and between the COUNTY OF TARRANT, acting by and through the TARRANT COUNTY ELECTIONS ADMINISTRATOR ( hereinafter referred to as "COUNTY") and the CITY OF COLLEYVILLE, TEXAS, acting by and through its Mayor or hislher designee (hereinafter referred to as "CITY"). WHEREAS, the County of Tarrant will conduct a Special Constitutional Amendment Election and the City of Colleyville will conduct a Special Election for the Colleyville Crime Control and Prevention District; and WHEREAS, it is desirable for voter convenience and to reduce the overall cost to each entity that said elections be held jointly on September 13, 2003; and WHEREAS, the City of Colleyville desires to select the Tarrant County Elections Administrator to conduct and coordinate this joint election; and IN CONSIDERATION of the mutual project referenced herein, the parties hereto agree to hold an election jointly on September 13, 2003, from 7:00 AM until 7:00 PM, in accordance with Section 271.002, Texas Election Code, and that said election will be conducted jointly pursuant to the terms of this agreement. I. GENERAL TERMS 1.01 On Tuesday, September 13, 2003, the election shall be held from 7:00 AM until 7:00 PM, that day. 1.02 On Election Day, each political subdivision participating in the joint election, shall share election officials, polling places, and optical scan voting equipment, but will have separate ballots. 1.03 Early voting by personal appearance shall begin August 28, 2003, and end on September 9, 2003, with voting conducted on (DRE) Direct Recording Electronic Equipment. Note: August 27,2003 is Lyndon Baines Johnson Day (a state holiday), and September 1, 2003 is Labor Day (a state and federal holiday) and early voting by personal appearance is not required to be conducted on either of these dates. 1.04 Early voting by mail ballots will be separate and processed by the Elections Department. 1.05 Each political subdivision shall pay a predetermined cost to Tarrant County as payment for conducting the election. II. TARRANT COUNTY 2.01 The County agrees to coordinate, supervise and conduct the Joint Election, pursuant to the provisions of the Texas Election Code unless specifically provided otherwise in this agreement. 2.02 The Elections Administrator shall perform the following duties: a. Appoint, notify and train the presiding judges and alternate judges. The names and addresses of each judge and alternate judge shall be furnished to the City Secretary of each participating entity. b. Compensate election judges and clerks. Each election judge will receive $8.00 per hour, alternate election judges and clerks will receive $7.50 per hour (for a maximum of 15 hours). The election judge will receive an additional $25.00 (for each entity) for picking up the election supplies prior to Election Day and for delivering election returns and supplies to the appropriate Central Counting Station after the polls close. Election judges and alternates will receive $10.00 each for attending the election training. c. Procure, prepare and distribute early voting equipment for each entity. d. Procure, prepare and distribute supplies for early voting and Election Day. e. Procure, prepare and distribute tables and chairs, as needed, and transport equipment to and from the polling places. f. Procure and deliver to polling places all voting equipment. g. Rent, if necessary, voting locations. h. Provide lists of registered voter to the election judges. i. Assist, if needed, at the Counting Station for each entity and in preparation of programs and test materials for tabulation of the ballots to be used with electronic voting equipment in accordance with the provisions of the Texas Election Code and of this Agreement. J. Publish notice of the date, time and place of the testing of the electronic tabulation equipment and conduct such testing. k. Supervise the handling and disposition of election returns, tabulate unofficial returns and assist in preparing the tabulation for the official canvass. 2 I. Prepare the unofficial canvass report after all precincts have been counted and deliver a copy of the unofficial canvass to the City no later than 10:00 AM on September 15, 2003. m. Serve as custodian of election records and store election records for 60 days as provided by law. n. Conduct the manual count. III. EARLY VOTING 3.01 Early Voting By Mail: a. Election Administration shall be responsible for early voting ballot requests by mail for the Constitutional Amendment Election. b. The City Secretary or her designee may accept early voting ballot requests by mail for the City Special Election and forward the application to the Elections Administrator. c. Election Administration shall be responsible for procuring, preparing, and processing ballots to be voted by mail. Officially voted ballots shall be returned to Robert Parten, Early Voting Clerk, 100 W. Weatherford St., Room B-90, P.O. Box961011, Fort Worth, Texas 76161-0011. 3.02 Early Voting by Personal Appearance a. Robert Parten, Tarrant County Elections Administrator, shall serve as Early Voting Clerk for the Joint Election, and other clerks shall be appointed as needed. b. The City Secretary or her designee shall serve as Deputy Early Voting Clerk for the Joint Election. c. Early Voting by personal appearance shall be conducted at locations listed on Exhibit A. d. Early Voting will begin on August 28,2003, from 8:00 AM to 5:00 PM, and will end on September 9,2003, from 7:00 AM to 7:00 PM. e. Extending hours for early voting shall take place at each early voting location on Saturday, September 6,2003, from 8:00 AM until 5:00 PM; on Sunday, September 7, 2003, from 11 :00 AM until 4:00 PM; and on Monday, September 8,2003 and Tuesday, September 9,2003 from 7:00 AM until 7:00 PM. Early voting by personal appearance will not be conducted on August 27, 2003 or September 1, 2003 (state and federal holidays. ) 3 f. Residents of the City of Colleyville or any resident of any political Subdivision participating in the joint election resolution may vote early in person at Tarrant County designated polling locations. g. The Elections Department will provide Direct Record Voting System to be used for early voting by personal appearance. Tarrant County will be responsible for the preparation and programs and the testing of the Direct Record System. Any qualified voter for the Joint Election may vote early by personal appearance at Colleyville City Hall, 5400 Bransford Road, Colleyville, Texas 76034, or at the main early voting location, Tarrant County Early Voting, 600 W. Weatherford St., Ft Worth, Texas 76102. h. The Elections Department will be responsible for establishing and operating the central counting station and to provide the City with the report of early voting results on the day of the election, in accordance with the provisions of the Texas Election Code. 3.03 Election Administration shall be responsible for Early Voting tabulation. 3.04 Election Administration shall prepare the officially voted mail ballots for counting by the Early Voting Ballot Board. 3.05 The Early Voting Ballot Board shall convene on September 10, 2003, at 8 a.m. at the Muller Building, 600 W. Weatherford Street. The Early Voting Ballot Board may include individuals recommended by the City. IV. CITY OF COLLEYVILLE The City shall have the following responsibilities in conducting this joint election; 4.01 The City shall designate voting locations within the City, giving preference to customary City locations, and provide information to the Elections Office as soon as possible. 4.02 Maps or other reference guides containing the boundaries of the City should be made available to the County. 4.03 Prepare all City election orders, resolutions, notices, and other pertinent documents for adoption for execution by the appropriate officer; and take all actions required by law for calling the City election, establishing precincts and City polling locations, handling contests, canvassing the returns and declaring the results of the City election. 4.04 Prepare and publish in the official newspaper, or post all required election notices of the City election. 4 4.05 Deliver to the Elections Administrator as soon as possible, the official wording, including Spanish translation that is to be printed on the ballot. 4.06 Approve final ballot proof for content, form, and spelling. 4.07 Prepare and submit to the U.S. Department of Justice, under Section 5 of the Voting Rights Act of 1965, the required submission on voting changes with respect to the City's election. 4.08 Canvass the official results of the Colleyville Crime Control and Prevention District Special Election. V. PAYMENT FOR SERVICES 5.01 In consideration for the services and expenses provided by the County and to pay for the City's share in the cost of conducting this joint election, the City agrees to pay a predetermined cost for conduction of this joint election to Tarrant County [twenty five percent (25%) less than the last similar election], in the amount of $ 4,442.39. 5.02 Should a recount be required, those cost associated with the recount, if any, shall be negotiated at the time the need for said recount is determined. 5.03 The official for parties to contact for all purposes shall be listed at the end of the agreement. All notices and other deliveries under the agreement shall be delivered to said individual so listed. ACCEPTANCE: On behalf of Tarrant County Elections Administration, I hereby accept the terms of the Agreement contained in this Resolution. Signed this day of ,2003. Robert Parten Elections Administrator Tarrant County, Texas On behalf of the City of this Agreement. , I hereby accept the terms of Signed this day of ,2003. City of Colleyville 5 TARRANT COUNTY COMMISSIONERS COURT RESOLUTION CALLING FOR JOINT ELECTION WITH THE CITY OF WHEREAS, ON Saturday, September 13, 2003, Tarrant County is required to conduct a Special Constitutional Amendment election; and WHEREAS, the City of Colleyville will hold a Special Election for the Colleyville Crime Control and Prevention District; and WHEREAS, it is desirable that said elections be held jointly by the City of Colleyville and Tarrant County; NOW, THEREFORE, BE IT HEREBY RESOLVED that we, the Commissioners Court of Tarrant County, will hold the Special Constitutional Amendment Election jointly with the City of Colleyville Crime Control and Prevention District Special Election, pursuant to Section 271.002 of the Texas Election Code. BE IT FURTHER RESOLVED that the Tarrant County Commissioners Court share proportionately in the cost of said joint election in those polling places of the county which are coextensive with those of the City of Colleyville. MOTION was made by seconded by above and foregoing, be adopted. , and , that the Resolution, AYES: NOES: The above Resolution was voted on at a regular meeting that the Commissioners Court of Tarrant County held on the day of , 2003. TOM VANDERGRIFF, TARRANT COUNTY JUDGE TARRANT COUNTY COMMISSIONERS COURT ATTEST: SUE COPPINGER, SECRETARY TARRANT COUNTY COMMISSIONERS COURT 6 EXHIBIT "C" SEPTEMBER 13,2003 - EARLY VOTING POLLING LOCATIONS (13 DE SEPTIEMBRE, 2003 -SITlOS DE VOTAClON TEMPRANO) 1. MAIN EARLY VOTING SITE Muller Building 16. Keller City Hall 600 West Weatherford Street 1100 Bear Creek Pkwy Fort Worth, Texas 76102 Keller, Texas 76248 2. Azle Public Library 17. Kooken Educational Center 609 Southeast Parkway 423 North Center Street Azle, Texas 76020 Arlington, Texas 76011 3. Benbrook City Hall 18. Mahaney Community Center 911 Winscott Road 6800 Forest Hill Drive Benbrook, Texas 76126 Forest Hill, Texas 76140 4. Bob Duncan Community Center 19. Mansfield Sub-Courthouse 2800 South Center Street 1100 East Broad Street Arlington, Texas 76014 Mansfield, Texas 76063 5. Cliff Nelson Recreation Center 20. North Richland Hills City Hall 4600 West Bardin Road 7301 Northeast Loop 820 Arlington, Texas 76017 North Richland Hills, Texas 76180 6. Colleyville City Hall 21. Northeast Sub-Courthouse (Joint Election) 645 Grapevine Highway 5400 Bransford Road Hurst, Texas 76054 Colleyville, Texas 76034 7. Como Elementary School 22. Northwest Sub-Courthouse 4000 Horne Street 6713 Telephone Road Fort Worth, Texas 76107 Lake Worth, Texas 7613 5 8. Crowley Community Center 23. Sherrod Elementary School 900 East Glendale Street 2626 Lincoln Drive Crowley, Texas 76036 Arlington, Texas 76006 9. Diamond Hill/Jarvis Library 24. Southlake Town Hall 1300 Northeast 35th Street 1400 Main Street Fort Worth, Texas 76106 Southlake, Texas 76092 10. Euless Public Library 25. Southside Community Center 201 North Ector Drive 959 East Rosedale Street Euless, Texas 76039 Fort Worth, Texas 76104 11. Grapevine Community Activities Center 26. Southwest Sub-Courthouse 1175 Municipal Way 6551 Granbury Road Grapevine, Texas 76051 Fort Worth, Texas 76133 12. Griffin Sub-Courthouse 27. Starrett Elementary School 3212 Miller Avenue 2675 Fairmont Drive Fort Worth, Texas 76119 Grand Prairie, Texas 75052 13. Haltom City Police Annex 28. White Settlement Recreation Center 3520 Denton Hwy 8213 White Settlement Road Haltom City, Texas 76117 White Settlement, Texas 76108 14. Handley-Meadowbrook Community Center 29. Worth Heights Community Center 6201 Beaty Street Fort Worth, Texas 76112 3551 New York Avenue Fort Worth, Texas 76110 15. Hurst Recreation Center 700 Mary Drive Hurst, Texas 76053 CITY COUNCIL cirr or CCe'" AGENDA BRIEFING 1t.'X"~ MEETING DATE: ! 07/15/03 ITEM #: I 9 ORDINANCE #: I R-03-2190 CITY MANAGER DEPARTMENT HEAD i FINANCE REVIEW i Previous Action: None DEPARTMENT: CITY MANAGER'S OFFICE SUBJECT: Establishing an Economic Development Task Force Reading and Public Hearing Councilmembers Dolan and Ayers submitted for City Council consideration the attached Resolution regarding the formation of an Economic Development Task Force. A copy of the material has been previously provided to the City Council. During the June City Council planning retreat, an area of discussion dealt with enhancing the economic development opportunities for Colleyville. If approved, staff would proceed with the advertising of the committee for City Council appointment at the September 2, 2003, City Council meeting. This will allow adequate time to meet the thirty-day advertisement requirement in the City Council Rules of Procedure. Section 3 of the Resolution provides for a final report to be presented to the City Council by October 15, 2003. During discussions with Council member Ayers, it was suggested that this date may be evaluated to be extended a month or longer to allow more time for the Task Force to complete its work. Financial Impact There is no financial impact by approval of the Resolution. Based on the recommendation of the Task Force, the City Council may consider funding adjustments, as needed, during the fiscal year to implement specific work objectives in areas of consulting, etc. Recommendation Approval Attachments . Letter from Councilmembers Dolan and Ayers . Resolution R-03-2190 RESOLUTION R-03-2190 A RESOLUTION ESTABLISHING AN ECONOMIC DEVELOPMENT TASK FORCE WHEREAS, the City Council recognizes the need for economic development to expand the City's tax base; and WHEREAS, the Council believes the city government should initiate an active role in attracting, maintaining and promoting business within the City of Colleyville; and WHEREAS, the Council believes economic development should be promoted in a manner which maximizes the sales tax revenue, maintains property values and promotes the quality of life for the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. Sec. 2. Sec. 3. Sec. 4. Sec. 5. Sec. 6. Sec. 7. THAT an Economic Development Task Force is established. THAT the Task Force is charged with the responsibility of recommending action to Council which support attracting new businesses, maintaining existing businesses, and promoting the City for purposes of economic development in such a fashion as to increase sales tax revenue, maintain property values, and balance these factors with the maintenance of the quality of life of the City's residents. THAT the Task Force is to report its findings and recommendations to the City Council no later than October 15, 2003, at which time the Task Force will conclude its charge. THAT the City Manager shall report as the principal staff to the Task Force and assign other staff support as appropriate. THAT the Task Force shall have nine voting members and as many non- voting, adjunct members as determined by the Council. THAT the Task Force shall have the authority to ask experts in the field of economic development to attend meetings and offer suggestions with the understanding that the Task Force cannot obligate any city funds for such assistance. THAT the voting members and adjunct members of the Economic Development Task Force shall be appointed after proper posting as required by established rules of the Colleyville City Council. AND IT IS SO ORDERED. PASSED BY A VOTE OF THIS THE DAY OF ATTEST: Cynthia Singleton, TRMC City Secretary AYES, NAYS AND 2003. APPROVED AS TO FORM AND LEGALITY: Ross T. Foster City Attorney Resolution R-03-2190 Page 2 of 2 ABSTENTIONS ON CITY OF COLLEYVILLE Joe Hocutt Mayor citr Qr ~ CITY COUNCIL CC~~D@ Il':-;<\::O AGENDA BRIEFING MEETING DATE: 07/15/03 CITY MANAGER I , ~ ITEM # : 10 DEPARTMENT HEAD ~ ~\ REPORT # : FINANCE REVIEW! J NIA Previous Action: None DEPARTMENT: FINANCE SUBJECT: Monthly Financial Report - June 2003 General Fund The percentage of current year taxes collected is slightly ahead of June 2002 collections, and delinquent tax collections ($69,780) continue to climb, exceeding the year-to-date amount collected in any prior fiscal year. Sales tax revenue received in June was down ($16,802/13.78%). Twelve residential permits were issued in June; a decrease of four over those issued in June 2002. On a year-to-date basis, residential permits are up by two and commercial permits are up by four. Municipal Court revenues are down slightly and fewer citations have been issued. The average amount expended by the departments at the end of June is 66.0%. Utilitv Fund Water usage is now slightly above prior year usage, due to lack of rainfall in April and May. Building related revenues are down slightly and penalties are down. Sewer-tie on charges are down, because most of the customers to whom sewer was extended through Project C Phases I and II paid their tie-on fees in early Fiscal Year 2002. The average amount expended by the Utility Fund at the end of June is 63.9%. MONTHLY FINANCIAL REPORT - JUNE 2003 Current Taxes Delinquent Taxes Penalty & Interest $6,197,339 39,500 36,000 $6,171,122 69,780 42,692 $6,064,096 37,000 34,000 $5,508,219 38,592 32,779 12.03% 80.81% 30.24% . ....................................................................... .. ............................................... . .................................. .................................. .......................................... [pm~gAgVM9R~Mt~~$H...)~;~l@;~~ .............i$~;~~~;~~#: ..H$~@~~~9~~....n:.:..........~$;ij,7~;ij,~Q. TXU Electric $687,600 $820,290 $687,600 $878,972 -6.68% Tri-County Electric 40,000 46,657 40,000 44,288 5.35% TXU Gas 180,000 163,219 180,000 231,566 -29.52% Southwestern Bell 110,630 91,528 82,973 94,105 -2.74% Verizon/Others 47,672 21,180 23,836 26,038 -18.66% Refuse/Recycling 85,000 62,193 60,208 54,683 13.73% Cable TV 105,000 92,431 78,750 118,112 -21.74% *gt.$.WMNpH!~il~~H. ......................................................... . ....... .......... ... <))..:nn.............:.~1.@~;~? .. :.:~1.i.i~fi~~~::H$j;j.$@;@$7 ...................................... n.:~1.j+17;l~1. Sales Tax Mixed Beverage Tax $1,576,453 30,500 $1,015,345 23,271 $1,092,589 22,875 $1,085,082 20,597 -6.43% 12.98% .................................... n...~h9~~\~V?; .......I$1~11~;4~~. :..:.H:.:.H$,1!19$;~t~. Building Plumbing Electrical City License Building Plan Review Fee New Business Animal Sign Permit Fence Permit Fire Permits $485,000 $400,916 $363,750 $367,817 9.00% 105,000 75,142 78,750 73,413 2.36% 63,000 48,143 47,250 45,475 5.87% 37,000 36,240 27,750 37,945 -4.49% 110,000 99,346 82,500 72,519 36.99% 2,000 2,640 1,500 1,316 100.61% 1,965 1,586 1,474 1,708 -7.14% 7,500 3,470 5,625 5,571 -37.71% 5,700 4,135 4,275 4,325 -4.39% 2,650 4,400 1,988 13,000 -66.15% ........ ........ ..... 19m~!i.l.MqgN~;$!\f(R;RM!t$J.: ............... ....... ....................... ........................ ..........,............ ............,........... ..........,...,........ ............,.......... ....... ........ .................................. jj$~1~;~~ij,:.. .. .:..]!~tl?;;9HF ....:(.~1~~~~t..jj:::~~i~;g~~. Fines False Alarms $555,000 7,750 $344,621 4,200 $404,688 5,813 $355,760 6,450 -3.13% -34.88% MONTHLY FINANCIAL REPORT - JUNE 2003 Re-zoning $16,000 $7,625 $12,000 $7,330 4.02% Plat Fee/Site Plan 16,000 10,359 12,000 13,603 -23.85% Board of Adjustment 1,000 1,500 750 1,050 42.86% Sale of Material 3,000 2,440 2,250 2,269 7.54% Weed Mowing 2,000 950 1,500 1,200 -20.83% Animal Impoundment 3,795 2,240 2,846 1,915 16.97% Ambulance 88,050 69,665 66,038 55,420 25.70% Recreation Program 181,025 126,414 135,769 121,788 3.80% Non-Resident Fee Parks 22,100 18,320 16,575 18,955 -3.35% Field Use Charge 20,000 21,080 20,000 20,330 3.69% Engineering & Inspection 95,000 71,420 71,250 193,391 -63.07% Chgs & Reimbursements 13,000 7,057 9,750 22,885 -69.16% Community Center Rental 165,000 125,532 123,750 122,942 2.11% Lot Drainage Insp Fee 20,000 13,750 15,000 12,375 11.11% ................................................................................ .. ........................................... .................................. .... ....... ....................... ,"'... ~.................................... WgfAllli:qB~@g$F9f{:$gR&1q'....:..:..... .nn....~I~;~!Q. .: ....<in$~?~~~~in.. ..~~~;4?~. ......... ......:.......~~~ij;#~~ DARE Officer Reimb $67,004 $67,004 $67,004 $63,814 0.00% ..................................................................................~. .Wq[Alllil~yifMi~QM'R~Mimlq:......:I~M?ml Sale of Surplus Property Interest Income Miscellaneous Use of Fund Balance Celebrate Colleyville Contributions Tower Rental $10,000 276,000 21,500 60,000 15,000 55,508 $8,691 139,570 28,777 o 5,700 29,578 $10,000 160,000 16,000 o 15,000 34,000 $13,692 147,692 31,644 o 11,715 48,195 -36.52% -5.50% -9.06% 0.00% -51.34% -38.63% .... .....................,......................................... $qf$4MI$q;~.'Qq$.<..:.~i~;~. ..................................... .<...f<n~~~~~QQ Transfer from Utility Fd Transfer from Capital Projects $475,060 $66,658 $0 o $0 o $0 $0 0.00% 0.00% $pme;4mftAN$f.$~~...u ...............,...., ..................... .....,................ ...... ...... ....... ........,'........... ................... ............... . :.........~$,f:H;7J~.. ...........,..,...........,........... ...........,...................... .....,..............,..................... .................................,................ ..................... mpm$4$,gNpRAMr9Np.~gygNQ$$......j. .n:~~g@~:Q;,~:.I......:~~Qi'9g@~~....H.~1Q;ggQ;77Q::.......... .<C....~~@7?;~~~?.......U..{@.;I~?& MONTHLY FINANCIAL REPORT - JUNE 2003 TOTAL PERCENT FY 2003 THROUGH THROUGH INCREASE INCREASE BUDGET 6/30/03 6/30/02 (DECREASE) (DECREASE) % OF CURRENT TAX ROLL COLLECTED 98.8% 97.82% 97.65% 0.17% 0.17% RESIDENTIAL BLDG PERMITS 150 98 96 2 2.08% COMMERCIAL BLDG PERMITS 10 15 11 4 36.36% PLUMBING PERMITS 900 806 764 42 5.50% ELECTRICAL PERMITS 400 346 347 (1 ) -0.29% CITATIONS ISSUED 9,600 6,210 6,595 (385) -5.84% CITATIONS APPEALED 132 168 96 72 75.00% City Council and Secretary City Manager Finance Legal Engineering Building Inspection Community Development Fire Police Parks Recreation Library Marketing Community Center Streets & Drainage Municipal Court Fleet Maintenance :WafAWiieNiES...U ...................................... ......... .............................................. $264,422 567,258 426,960 80,000 571,866 302,316 487,310 2,765,303 2,972,425 1,138,241 341,653 216,723 129,647 328,860 1,048,949 236,682 183,484 148,500 , ...".."'....__....___H.. _.____________...... ....-.-.....-.....-,....-.-.....................................................-...-.-...-.-.-.-.-... .:./$jZ:2jQ;$~) . ................... .................... .. ...... . ............... $176,520 401,695 306,255 64,257 355,563 191,943 306,796 2,084,176 2,143,780 651,208 168,041 36,295 86,604 213,408 623,957 134,319 118,192 o .... ............................... .............:.......~~,Q~~;99~:.. .. $184,521 400,143 306,573 53,333 355,628 192,390 306,659 2,078,967 2,159,451 663,743 168,663 41,326 86,999 212,580 621,174 135,001 120,857 o ..................'.'...'...'.'.'.'.'....'....... ............... .................. ...............$..8......0.. .S...8.....U.. '0"'8' ...... ',......... . ." . ...... .. ... '" .......... .. .. .. ::::::::::::::::::::..-::::::~:::::::.:.::::::~:::::::.;.:::::::::: 66.8% 70.8% 71.7% 80.3% 62.2% 63.5% 63.0% 75.4% 72.1% 57.2% 49.2% 16.7% 66.8% 64.9% 59.5% 56.8% 64.4% 0.0% $87,902 165,563 120,705 15,743 216,303 110,373 180,514 681,127 828,645 487,033 173,612 180,428 43,043 115,452 424,992 102,363 65,292 148,500 . ... ,.,..------.--.. ....-. .... ~............................... ..,...................................... ...:...r$4;~~t;~~.... MONTHLY FINANCIAL REPORT - JUNE 2003 Water Sales $6,624,803 $3,561,469 $3,726,452 $3,431,452 3.79% Sewer Sales 1,918,297 1,444,247 1,438,723 1,380,919 4.59% Sewer Installation 15,000 11,900 11 ,250 15,100 -21.19% Water Installation 42,000 27,380 31,500 31,390 -12.77% Sewer Tie-on Charges 10,000 15,428 7,500 38,733 -60.17% Engineering Charges 35,000 28,869 26,250 39,838 -27.53% Penalties 163,603 100,065 122,702 110,405 -9.37% Miscellaneous 9,200 8,319 6,900 9,557 -12.95% TOTAL PERCENT THROUGH THROUGH INCREASE INCREASE 6/30/03 6/30/02 (DECREASE) (DECREASE) GALLONS OF WATER SOLD 1,103,830,411 1,056,113,400 47,717,011 4.52% NUMBER OF WATER CUSTOMERS 7,717 7,551 166 2.20% Administration $188,094 $130,577 $136,643 69.4% $57,517 Billing 235,456 151,082 156,469 64.2% 84,374 Operations 6,143,465 3,773,516 3,765,429 61.4% 2,369,949 Debt Service 1,096,294 1,159,323 1,159,323 105.7% (63,029) Performance Pay 22,988 0 0 0.0% 22,988 Transfer to General Fund 475,060 0 0 0.0% 475,060 RESOLUTION R-03-2191 A RESOLUTION APPROVING COUNCIL ACTION UNDER BUSINESS AT THE REGULAR COUNCIL MEETING OF JULY 15, 2003 WHEREAS, Council has taken action on certain items on the agenda under Business. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF COLLEYVILLE, TEXAS: Sec. 1. THAT the agenda decisions approved by Council action under Business this date and not otherwise adopted by Ordinance andlor separate Resolution as follows are hereby adopted: a. THAT AND IT IS SO RESOLVED. APPROVED THIS DAY OF AYES, NAYS AND ABSTENTIONS. 2003, BY A VOTE OF ATTEST: CITY OF COLLEYVILLE: Cynthia Singleton, TRMC City Secretary Joe Hocutt Mayor